Decision details

Penfold ECH - Contract Award

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


The existing Penfold Extra Care Housing service contract is expiring.
A re-procurement exercise has been undertaken and authorisation is required to award a new service contract.


Summary of Decision


That the Cabinet Member for Adult Social Care and Public Health:


1)              Following a re-procurement process, and the recommendation from the Commissioning and Contracts Board,  gave approval to award the contract for the care and support service at Penfold Street ECH scheme to Notting Hill Genesis, as outlined in the body of the report, at a total indicative annual cost of £1,205,436 and for a total period of up to ten years, broken down as a period of five years, with the option to extend for up to a further five years. The indicative contract value for five years is £6,027,180 and for ten years was £12,054,360.

2)              On the recommendation from the Bi-Borough Executive Director of Adult Social Care and Health, approved the award of the contracts for the provision of the care and support service to Notting Hill Genesis.

3)              Aside from the decision on whether to exercise the option to extend the contract after the initial five-year period, which would remain a Cabinet Member for Family Services and Public Health decision, granted delegated authority to enable the Executive Director for Adult Social Care and Public Health to vary the contract if required, to support timely and agile service delivery and contract management. For avoidance of doubt this authority did not go beyond the maximum durations as set above.


Reasons for Decision


1)                The Care Act 2014 stipulated a duty to Local Authorities to meet residents assessed needs.   Offering an ECH service supported people assessed as needing access to 24/7 care and support in a highly effective and popular way that facilitated individual preferences relating to personal outcomes and wellbeing.

2)                ECH services played a vital role in supporting vulnerable people to maintain their independence, remain in the borough and reduce the need for emergency health and social care services.

3)                With the existing service contract reaching expiry, it was essential that a good quality service was procured in order to achieve the service outcomes being sought and a service that eligible residents would choose to move into.

4)                An open competitive process had been undertaken in which Notting Hill Genesis were the successful candidate, meeting the Qualification, Technical and Commercial requirements needed and offered the Most Economically Advantageous Tender (MEAT), as per WCC procurement requirements.


Publication date: 14/08/2020

Date of decision: 14/08/2020

Effective from: 22/08/2020

Accompanying Documents: