Decisions

The Executive Director for Adult Social Care and Public Health has taken the decision to approve the short-term extension of a contract for a Complex Occupational Therapy service for Westminster residents, from 2 December 2024 - 1 January 2025. 

Summary of Decision: The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations enclosed in the report.

Reason for Decision: The Rating Advisory Panel is an advisory body of elected members.

The Rating Advisory Panel considers applications for NNDR Discretionary and Hardship relief and makes recommendations to the Cabinet Member for Finance and Council Reform. The Cabinet Member is then asked to determine the applications for Discretionary and Hardship relief having regard to the recommendations of the Rating Advisory Panel.

The Localism Act 2011, which came into effect on 1 April 2012, amends Section 47 of the Local Government Finance Act 1988 to allow local authorities to grant Discretionary reliefs to any ratepayer, subject to the European rules on State Aid. This relief is known as a ‘Local Discount’.

Decision: The decision is to recommend that the Council enters into an enabling works licence on non-Council land, to allow it to undertake works to implement a planning consent in relation to the demolition of the Bayswater Road public conveniences located just inside Kensington Gardens. 

Decision taken: The Executive Director of Finance and Resources has approved the Council entering into an enabling works licence on non-Council land, to allow it to undertake works to implement a planning consent in relation to the demolition of the Bayswater Road public conveniences located just inside Kensington Gardens.  The works involve the removal of railings surrounding the public conveniences, site clearance and erection of a site hoarding for the further works to follow. The enabling works licence relates to land managed by The Royal Parks (as authorised by the Secretary of State for Culture Media and Sport) and therefore, the licence is on The Royal Parks’ terms. 

The Executive Director for Adult Social Care and Public Health has approved the allocation of grant funding totalling £97,932 to The Doctor Hickey Surgery for a period of five months from 1 November 2024 to 31 March 2025.

Approval to continue contractual arrangements for home care services from November 2024 until the new Homecare Framework contracts awards decision is implemented (between April and June 2024). 

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved the extension of current contracts with Homecare providers in Westminster for a period of 5 months from 1 December 2024 to 30 April 2025.

 Reasons for Urgency

Under provision 2.1.18 of the Policy and Scrutiny Procedure Rules in the Council’s Constitution, the Council may apply a case of special urgency whereby the call-in procedure shall not apply if any delay likely to be caused by the call-in process would seriously prejudice the Council’s or the public’s interests. In advance of that decision being taken, special urgency may be applied with the agreement of the Chair of the Vulnerable Adults, Health and Communities Policy and Scrutiny Committee.

The Chair of the Vulnerable Adults, Health and Communities Committee, agreed to this decision being treated as a matter of special urgency on 28th of November 2024. The decision could be taken immediately after this agreement was given. Adherence to the normal Policy and Scrutiny Procedure rules are not practical in these circumstances as Westminster City Council must provide immediate continuation of the delivery of Homecare services in line with the requirements of the Care Act 2014.

The Executive Director of Finance and Resources has made the decision to renew the lease at Embankment Gardens.

Decision taken: The Executive Director of Finance and Resources has made the decision to renew the lease at Embankment Gardens on terms as set out in Part B of this report.

This report seeks approval from the Cabinet Member on the Knightsbridge Property Owner Proposal.

Summary of Decision: The Cabinet Member for Planning and Economic Development has approved the Knightsbridge Partnership’s Property Owner BID proposal and requested that the Chief Executive as the City Council’s Returning Officer and “ballot holder” hold a ballot for the Knightsbridge Partnership in respect of their BID proposal. 

Reason for Decision: The key aim of the proposed BID is to secure a long-term future in Knightsbridge by creating a district that will benefit residents, visitors, businesses and investors. Through partnership working with partners and the local communities, the objective is to ensure that Knightsbridge remains a vibrant, viable and sustainable area which works for businesses and residents. It will provide a voice for Knightsbridge property owners to encourage closer working with the two local authorities – Westminster City Council and RBKC – and Transport for London to identify, secure and deliver investment to enhance the district. The establishment of the BID will provide an opportunity to achieve a potential £5m investment into the area over the next 5 years.  

Summary of Decision: The Executive Director of Regeneration, Planning and Economy has approved the entering into of a business lease of car-park spaces details as set out in the confidential appendix.

Reasons for Decision: The lease secures resident car park places to replace those spaces lost due to ongoing construction work at Adpar development.

Summary of Decision: The Executive Director of Regeneration, Economy and Planning has approved the entering into of a Deed of Easement with Thames Water Utilities Limited.

Reasons for Decision: The Deed of Easement and s.104 Agreement grants Thames Water the rights to access, maintain, and manage sewer infrastructure within a defined "Protected Strip" of land owned by Westminster City Council

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved the award, cost and term of contract for the delivery of Complex Occupational Therapy Services to Nottingham Rehab Limited (company number 01948041) for an initial period of five years, with the option to extend for a period of up to two years. The Cabinet Member has also delegated authority to the Executive Director for Adult Social Care and Public Health to approve the extension of the contract period beyond the initial five-year term for a period of up to two years.

Reasons for Decision

Westminster City Council has a statutory duty under the Care Act 2014 to deliver a better response to individuals to prevent, delay and reduce people’s dependency on long term Adult Social Care. Adult Social Care Occupational Therapy is a preventative service that focuses on helping people with daily activities and accessing their homes and prevents or reduces costs further down the patient journey.

Decision Taken: The Executive Director of Regeneration, Planning and Economy has approved continued occupation of 97 Church Street NW8 on a Tenancy at Will agreement following completion of the lease for a new unit (417 Edgware Road, W2 1NE). The occupier is waiting to relocate as part of a successful relocation plan for businesses impacted by the Site A development works.  

To agree to improvements to the Westbourne Green Open Space and to the associated spend. 

Summary of Decision: The Cabinet Member for Planning and Economic Development has approved capital spend of £2,836,221 to refurbish the public open space at Westbourne Green Canalside.

Reasons for Decision: The proposed refurbishment at Westbourne Green Canal Side responds to key community aspirations and priorities and will support the local area by providing an important space of respite next to the canal and in the school’s cluster zone. Benefits of the scheme will include improved biodiversity and greater accessibility to the open space.

Decision Taken: The Executive Director of Regeneration, Planning and Economy has approved a landlord offer for 36 Ravensbourne House, which includes supportive payments in the form of disturbances and compensation elements. This will enable the continuation of passive acquisition for Site B and C Church Street properties.

Decision Taken: The Executive Director of Regeneration Economy and Planning has approved entering into the 2024 Unilateral Undertaking relating to the NMA for the Church Street Site to enable the Section 106 Modification Application to be granted. 

To approve the grant of a new lease to the tenant on the terms within the confidential appendix.

Summary of Decision: The Cabinet Member for Housing Services has approved the surrender of the existing lease and the grant of a new ten year lease to Paddington Development Trust, tenant at 258 Harrow.

Reasons for Decision: The rent exceeds £125k per annum and is held in the HRA, requiring a decision from the Cabinet Member. The tenant receives a grant via Council’s VCS Core Funding strategy, and the building occupies numerous community support services such as the Westbourne Community Champions, Citizens Advice Bureau (CAB), and the Somali Advice Service.  

Summary of Decision 

The Bi-Borough Executive Director for Adult Social Care and Public Health has approved the direct award of several Day Opportunity Contracts for terms ranging from 5 to 12 months to be co-terminus at 30/09/25. 

Reasons for Decision 

Current contracts were due to end from 30/09/2024. To mitigate the risk of operating out of contract, the Executive Director has approved the decision to issue new short-term contracts. The direct award of new contracts for these services will ensure the continued delivery of preventative day services, whilst a tender is initiated & completed. 

Summary of Decision  

The Cabinet Member for Adult Social Care and Public Health has approved the granting of direct awards to London Care (3117278) for Westbourne Park Road and The Pullen day centres. 

Reasons for Decision 

The delivery of these services helps Westminster City Council meet their broad statutory requirements, and preventative provision helps to keep people living well in the community for as long as possible. Furthermore, the recommended direct awards for Westbourne Park Road and Pullen Day Centres will reflect the implied term already passed and the remaining time, up to 30 September 2025. 

Decision taken: The Executive Director of Regeneration, Economy, and Planning has approved to enter Westminster City Council into a Wayleave agreement with Hyperoptic Ltd.

Decision taken: The Executive Director of Finance and Resource has approved the grant of a Tenancy at Will to the Service Provider of supported housing accommodation on the terms detailed in Part B. 

Decision: The Executive Director of Finance and Resource has approved the grant of a Tenancy at Will to the Service Provider of supported accommodation on the terms detailed in Part B.

Award contract for delivery of Housing Aids and Adaptations Service.

Summary of Decision: The Cabinet Member for Housing Services has approved the award of a contract to Effectable Construction Services Ltd for an initial period of one year with the option to extend by an additional year and for an estimated contract value of £6,200,000.00 (exclusive of VAT)

Reasons for Decision: The Council has a statutory obligation to provide high quality accessible housing. Aids and Adaptations focuses on meeting the specific needs of residents, by providing adapted kitchens and bathrooms, stair lifts and hoists and minor repairs as directed by an Occupational Therapist. The demand for adapted housing has increased by 25% during the previous contract. The route to market for this direct award is through the NHMF Disability Adaptations framework, and awarding in this way to the incumbent supplier, Effectable Construction Services Limited, will eliminate any disruption to existing residents who receive regular planned maintenance.

Contractor to complete construction of the Adpar, Queens Park Court, and Torridon development schemes, following insolvency of Geoffrey Osbourne Ltd.

Summary of Decision: The Cabinet Member for Regeneration and Renters has approved the revised budget to complete the works for the Package B sites of £63.86m; and for the additional spend of £22.0m to be funded by utilising Affordable Housing Fund; and three contract awards to appoint Willmott Dixon Construction Limited as the Council’s contractor to replace Geoffrey Osborne to deliver the remaining construction build works

Reasons for Decision: The decision will enable the progression and completion of the remaining building works by Wilmott Dixon Construction Limited for the Package B Projects (Queens Park Court, Torridon and Adpar). This fulfils the Council’s commitment to deliver more affordable housing, with Package B on course to deliver a total of 20 Specialist Needs Homes and 44 Social Rent Homes.

The Executive Director of Regeneration, Economy and Housing has approved the continued occupation of 97 Church Street NW8 on a Tenancy at Will agreement following completion of the lease for a new unit (417 Edgware Road, W2 1NE). The occupier is waiting to relocate as part of a successful relocation plan for businesses impacted by the Site A development works. 

Seeking approval of the appointment of the workspace operator partner and grant of a lease.

Summary of Decision: The Cabinet Member for Planning and Economic Development has approved the award of a concession contract and the grant of the lease for the 300 Harrow Road Enterprise Space and Café to the recommended workspace operator partner. The concession contract and lease will be executed resulting in the appointment of Kindred Studios (Companies House registration number 09764226 and registered charity number 1182692) as a workspace operator partner for the 300 Harrow Road Enterprise Space and Café. 

Reason for Decision: The Council has a planning obligation to lease the space to a workspace operator, who in turn will facilitate the use of the space as affordable workspace. To fulfil the requirements of the planning commitments and support regeneration and economic development in Harrow Road area, the Council tendered the 300 Harrow Road Enterprise Space and Café opportunity to workspace operators, with the intention to grant a lease for a period of up to 15 years and an associated concession contract to deliver specific services with economic and social outputs. Following the competitive tender process, it is recommended to award the contract and grant the lease of the 300 Harrow Road Enterprise Space and Café to Kindred Studios (Companies House registration number 0976422 and registered charity number 1182692). Their bid demonstrated a strong understanding of the project, and experience of managing creative workspaces, working with and curating programmes for creative industries.

The Executive Director of Regeneration, Economy and Planning has approved the occupation of 69 Church St NW8 on a Tenancy at Will agreement until a full lease is forthcoming. The intended occupier is waiting to relocate from a Site A commercial unit (125-127 Church St) as part of a successful relocation plan for businesses impacted by the Site A development works.

Cabinet Member Report (CMR) seeking approval to provide additional equity/disbursement to all leaseholders to cover all Stamp Duty liabilities to improve the reservations and the sale terms to Returning Leaseholders in Phase 1 of Ebury Bridge.  

Summary of decision

The Cabinet Member for Regeneration and Renters has approved the additional sum of £616,775.00 up to a maximum of £650,000.00 (to allow for changes in property values and SDLT rates) being made available to the 14 Returning Leaseholders to cover the SDLT Liability Gap; and that the Additional SDLT Disturbance Payment will be secured by a charge on each relevant property and will be fully recoverable by the Council upon the sale of the Returning Leaseholder’s property or earlier at the discretion of the Returning Leaseholder.

Reasons for decision

The Council considers that immediately requiring Returning Leaseholders to pay the balance of the full stamp duty liability when they purchase their new property would be detrimental to the Returning Leaseholders, affect the Returning Leaseholder’s affordability and potentially prohibit them from returning to Ebury Phase 1.

Through this decision the Council will provide an Additional Stamp Duty Land Tax (SDLT) Disturbance Payment to all 14 Returning Leaseholders to cover the SDLT Liability Gap for the properties being purchased in Phase 1 of the Ebury Bridge Estate.

The contract will cover the operation and maintenance of an existing network of shared power supply (or lamp column) charge points established in on-street locations for the residents of Westminster.  By securing a concession contract for an initial period of 3 years, with the option to extend for a further 2 years we will ensure there is a continuity of service for residents.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved Approves the award of a concession contract for Shared Power Supply EV Charge Point Management and Maintenance Services for Residents to Ubitricity Distributed Energy Systems UK Ltd for three years.

Reasons for Decision

The tender submitted by Ubitricity Distributed Energy Systems UK Ltd for their services offers the most economically advantageous proposal, given the value provided to residents, in terms of service quality and customer price, as well as the revenue to the City Council.

Summary of Decision: The Cabinet Member for Planning & Economic Development has approved the submission of the draft City Plan Partial Review to the Secretary of State pursuant to Regulation 22 of the Town and Country Planning (Local Planning) (England) Regulations 2012 before 30^th November 2024.

Reason for Decision: In 2022 the council conducted a focused review of the City Plan to ensure it responds to the council’s ambitions for a Fairer Westminster as articulated in its Fairer Economy, Fairer Environment, Fairer Housing, Fairer Communities and Fairer Council strategies. As a result, it was identified that amendments are required to the topics of affordable housing, retrofit, and a number of site allocations should be included.

Contract award for the delivery of Body Transportation Services.

Summary of Decision

The Cabinet Member for City Management and Air Quaity has approved the award of the contract for body transportation services to BM Ambulance Group Ltd to the value of £3,924,540 (inc. VAT) for a period of five years to November 2029.

Reasons for Decision

The award is for a permanent contract for the provision of body transportation services, which will ensure continuity in the Coroner’s service.

Decision Taken:

The Executive Director of Regeneration, Economy and Planning:

(a) Approves the General Vesting Declaration 1 (GVD 1) in respect of the land to be acquired as shown coloured pink on the plan annexed to the GVD 1 and the execution of the same;

(b) Approves the General Vesting Declaration 2 (GVD 2) in respect of the land over which rights are to be acquired as shown coloured blue on the plan annexed to the GVD 2 and the execution of the same;

(c) Approves the form of notice of making of the GVD1 and GVD 2;

(d) Approves the terms of the precedent letter which is to be sent to all affected parties enclosing the notice of making of the GVD 1 or the GVD 2 (as appropriate); a copy of the GVD1 or the GVD 2 (as appropriate); the claim form from the Department for Levelling Up, Housing and Communities; and guidance notes for the completion of the claim form;

(e) Approves the site notice to be erected in respect of the “unknown” plots to advertise the making of the GVD1 and/or the GVD 2;

(f) Approves the sending of a confirmation of vesting date letter to each affected party confirming the date on which all the notices of making were served and advising that the Council will contact each recipient as necessary regarding any practical arrangements for taking possession of the land to be acquired/exercising rights;

(g) Approves the payment of Stamp Duty Land Tax (SDLT) within two weeks of vesting in respect of those land interests to be acquired which give rise to SDLT liability;

(h) Approves the application to the Land Registry for registration of all the acquired interests and rights;

(i) Approves the Notice to Treat, Notice of Entry (NTTs and NoEs) and precedent letter enclosing the same in respect of those interests against whom the GVDs are ineffective and steps

(f) – (h) above in respect of such interests In all cases in accordance with the documents presented.

Reasons for the Decision:

Following the confirmation of the Compulsory Purchase Order Decision for Site A of Church Street by the Planning Inspector on 16 September 2024, it is crucial that the Council continues to facilitate the comprehensive redevelopment of Site A at Church Street (Order Land) by acquiring all relevant land interests and rights in a timely way. Whilst progress has continued to be made with property owners to agree terms for acquisitions that will enable the delivery of the Council’s redevelopment proposals for Site A of Church Street (CPO Scheme), land assembly remains a critical issue for the delivery of the CPO Scheme. The CPO Scheme cannot be delivered unless all properties within the Order Land are wholly in the ownership of the Council together with all necessary rights required to undertake the development. Without the Council acquiring the remaining land in the Order Land and the rights over the neighbouring property, there can be no certainty that the Order Land can be redeveloped. The making of GVD 1 and GVD 2 provides a level of certainty in respect of project programming. This is because once the GVD 1 and the GVD 2 have been executed, and a period of 3 months after the last of the letters have been served upon all affected parties enclosing the notice of making of the GVD 1 or the GVD 2 (as appropriate) has passed, the land to be acquired pursuant to GVD 1 and/or the rights to be acquired as set out in GVD 2 (as appropriate) will vest in the Council. A NTT is a formal request from the Council to agree a price for property and a NoE ensures that entry can be taken of such property. In each case, the GVD/NTT will facilitate the development of the CPO Scheme.

Decision Taken:

To approve the terms for the acquisition or disposal of a section of Housing Revenue Account (HRA) land and property (except those relating to a regeneration/development scheme), provided(i) the premium does not exceed £500,000; (ii) the rental value does not exceed £150,000 per annum; and (iii) the term does not exceed 25 years.

Reasons for the Decision:

This new lease relates to a premises which sits within the HRA and needs to be approved by the SD for Housing under the WCC constitution.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the award of a 12month contract to RingGo for ‘cashless parking’ services through the GCloud framework.

Reasons for Decision

A short-term contract is required to ensure continuity of service in the Council’s collection of cashless parking payment while officers consider changes to how this service operates and conduct procurement of the service.

Reasons for Urgency

Under provision 2.1.18 of the Policy and Scrutiny Procedure Rules in the Council’s Constitution, the Council may apply a case of special urgency whereby the call-in procedure shall not apply if any delay likely to be caused by the call-in process would seriously prejudice the Council’s or the public’s interests.

In advance of that decision being taken, special urgency may be applied with the agreement of the Chair of the relevant Policy and Scrutiny Committee.

Cllr Jason Williams, Chair of theClimate Action, Environment and Highways Policy and Scrutiny Committee, agreed to this decision being treated as a matter of special urgency on 4 November 2024. The decision could be taken immediately after this agreement was given.

Adherence to the normal Policy and Scrutiny Procedure rules are not practical in these circumstances as Westminster City Council must enter into contract with RingGo by 8 November 2024, and not doing so would cause disruption to parking services across the City and impact on residents and visitors.

This report seeks to award five individual contracts with a combined value of £6,931839 to deliver five second source contracts to compliment and support the delivery of repairs & maintenance across our housing stock.

Summary of Decision

The Cabinet Member for Housing Services has approved the award of five Second Source contracts for a period of three years commencing from November 2024 to November 2027, with the option to extend by an additional year.

Reasons for Decision

Repairs remains a priority area within Housing Services and the volume of work has increased year-on-year with demand in the past 12 months increasing by 16 per cent. The Council is able to engage additional contractor capacity where needed, and undertook a review of trades resulting in a high volume of work orders being issued. This intelligence has formed the basis for the contracts that have been procured, and offers the opportunity to engage with SMEs, gives the Council more control over the works and enables the Council to respond to residents’ feedback on over dependence on one contractor.

This report provides recommendations on the Summer 2024 applications for funding from the Neighbourhood Community Infrastructure Levy (NCIL).? 

Statement of Decision: The Cabinet Member for Planning and Economic Development has approved the following Neighbourhood CIL bids, details of which are set out in this report:

1. Westminster Place-Shaping - Greening Westminster, various projects (Outside Neighbourhood Areas): WCC Place shaping to be allocated £107,000 to supplement a funding deficit for this year’s Greening Westminster Grant programme at three pre-agreed locations.  

2. St Peters Eaton Square (SPES) Primary School – Playground Resurfacing (Belgravia): £32,580 to be allocated towards the playground resurfacing project.  

3. Westminster Housing and Corporate Programme Management Office (CPMO) – Green Afterschool Clubs (Mayfair): £24,016.40 towards the creation of two 'Green After-school Clubs’ (ages 5 – 11 years) at two allotment sites; 

• Churchill Gardens Youth Club 

• St. Gabriel’s Primary School 

Reason for Decision: To ensure robust and effective expenditure and reporting in line with the Planning Act (2008) and the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the Council’s strategic priorities, the revised CIL Spending Policy Statement (2022), and the Council’s frameworks for resource allocation and management.

The Executive Director of Regeneration, Economy and Planning has approved the entering into of a lease with London Power Networks Ltd to enable the construction of an electricity substation chamber at the Carlton Dene development.

The Strategic Director for Housing and Commercial Partnerships has approved the granting of a new lease in respect of a commercial unit at Glastonbury House, Abbots Manor Estate, Pimlico.

The Executive Director of Regeneration, Economy and Planning has approved payment to secure vacant possession of 29-31 Ebury Bridge Road.

Decision Taken: The Executive Director is recommended to approve the allocation of £487,788 to the Dual Diagnosis team.

Reason for Decision: The decision is being taken to develop the team’s service offer and increase treatment outcomes. By expanding the team, the team can broaden its eligibility criteria, allowing it to support a greater number of service users with severe mental illness and concurrent substance misuse needs 

Summary of Decision

The Bi-Borough Executive Director for Adult Social Care and Health has approved and authorised the procurement strategy of the Community Champions 2024.

Reasons for Decision

This is for a re-procurement for the Community Champions projects for three areas in Westminster. This is an essential service that needs to be maintained at all times and the procurement process will take 2-3 months. Taking the decision now means that the process will be complete when the services come up for renewal.

Approval of recommendations of the Discretionary Housing Payment (DHP) Review Panel meeting on 15 October 2024

Statement of Decision: The Cabinet Member for Finance & Council Reform has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 15 October 2024.

Reasons for Decision

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

The Council is planning to enter into an agreement with the Ministry of Housing, Communities & Local Government to access grant funding for homes acquired for TA.

Summary of Decision

The Cabinet Member for Housing Services has approved the Council entering into a Memorandum of Understanding (MoU) with Ministry of Housing, Communities and Local Government to access LAHF3 grant funding up to the value of £21,058,772 from 2024/25-2025/26.

Reasons for Decision

Entering into this MoU allows the Council to access grant funding that will in turn support and extend the Temporary Acquisition programme. The aim of the programme is to maximise the availability of quality accommodation in and close to the borough meeting the housing need and delivering Fairer Westminster commitments. 

Decision Taken: Authority is required to grant an occupational lease of Moberly Sports Centre to the Council’s leisure service operator, SLM Limited. 

Reason for Decision: This is a regularisation exercise as the service agreement with SLM Limited requires them to enter into a prescribed form of lease of Council premises. This should have been completed when SLM Limited took first occupation of Moberly Sports Centre.  The report also seeks consent to grant SLM Limited licence to under let the café at the centre to Comcafe Limited. 

Decision Taken: Authority is required to approve the service of break notices in respect of two flats in the Westbourne W2 area.

Reason for Decision: The report recommends service of break notices in relation to council held leases of two flats in London W2.  The leases have no further commercial or operational use to the council and exercise of the break options will mitigate the associated lease costs between the break date and expiry date of the leases. The exercise of the break options will mitigate the lease costs between the break date and lease expiry.  This is estimated to be 3 years and a revenue saving of circa £350,000 based on current lease costs.   

This report requests approval for the writing off of debts above £100,000 and provides information on other debts to be written off under officer delegated authority.

Statement of Decision: The Cabinet Member for Finance and Council Reform has approved the writing off of debt over £100,000 as set out in Section 5 of the report, after having taken all appropriate action and the noting of the write-off of debts under £100,000 under officer delegated authority.

Reason for Decision: The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of court and distress proceedings. Debts under £100,000 are written-off under officer-delegated authority (Financial Regulations). Debts over £100,000 require Cabinet Member authorisation. 

Summary of Decision

The Executive Director for Environment and Communities has approved the awarding of £1,193,127 of carbon offset funding to support projects that will work to reduce carbon emissions and improve environmental sustainability in Westminster. The funding will go to seven external organisations, and one internal project.

Reasons for Decision

Each project meets the criteria for Carbon Offset funding, and these projects will help to deliver tangible, quantifiable, and transparent carbon savings across Westminster.

To increase the current £20m internal governance contract value limit to £37.8m to align with the assigned budget and grant funding.

Summary of Decision: The Cabinet Member for Finance and Council Reform has approved the contract variation for the delivery of Energy Efficiency Programme Retrofit (RE:FIT) – Workplaces works to Vital Energi Utilities Ltd (04050190). The total sum is for £30,000,000 exclusive of VAT, £36,000,000 inclusive of VAT with a contract end date of 31 March 2031. The Cabinet Member has approved the associated spend of £10,000,000 as a result of the contract variation.

Reason for Decision: Currently just over £19.04 million has been spent on the contract with a further £2.38m committed to through IGPs. If a variation to the current contract is not actioned by March 2025, works will halt and the ambitious target of net zero by 2030–2040 for scope 1 and 2 emissions would be put at risk. The Council will not be able to instruct further works with Vital Energi beyond the current expenditure cap of £20m until the capacity is increased.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved the award of a grant to Paddington Development Trust (a charitable company limited by guarantee with company number 03652559) for a term of 10 years and a total value of £3.14 million to assist PDT to run and maintain the Stowe Centre. 

Reasons for Decision

The Stowe Centre operates as a community anchor organisation, providing space and services for local residents and voluntary groups in Westminster, particularly those in the north of Westminster where the centre is located.

The grant was initially approved in April 2024, however this decision is required to reflect subsequent revisions to the rent and service charges. There is an increase to the annual grant amount from £180,000 a year to £230,000 a year for the rent, and by £66,000 for the service charge. This brings the total grant per annum proposed in this paper to £314,000 per annum (£3.14 million for 10 years).

Decision Taken:

To approve a surrender of the existing lease to enable the termination of the Existing Lease by the Council on the 31 October 2024 and to approve a compensation payment to be paid to the registered leasehold proprietor of the property for the sum stated in confidential report, together with the reasonable legal fees for the negotiation of an Agreement to Surrender and a Deed of Surrender and the reasonable accountants fees for the production of detailed accounts for review.

Reasons for the Decision:

This will yield up a vacant unit, to facilitate the demolition and development of Site A.

The council’s plan for allocating the Household Support Fund to help residents most at risk through the cost of living crisis.

Summary of Decision: This report seeks approval for processes to allocate the Government’s Household Support Fund (HSF) from October 2024 to March 2025 for the borough’s most vulnerable residents.

Reason for Decision: The recommended approach set out in the report takes into account the limited funding envelope and provides help to those most at risk due to the crisis based on an analysis of need. It is in line with the Government Guidance for use of the Household Support Fund and is deliverable within the funding period.

Decision Taken:

To approve the surrender of an existing commercial lease, and compensation payment to be paid to the business on the site. To also approve the Council entering into a new lease with the business and payment of the business’ legal fees.

Reasons for the decision:

The decision will yield up a vacant unit to facilitate the demolition and development of Site A.

Summary of Decision

The Cabinet Member for Children and Public Protection has approved the recommendation to Full Council on 13 November 2024, that the current gambling policy is approved and re-adopted for the next three-year policy period in accordance with Section 349 of the Act.

Reasons for Decision

As the majority of the limited number of respondents to the consultation agree that the existing gambling policy should be readopted and that the current policy is sound, the Cabinet Member recommended that the re-adoption of the policy should be recommended to Full Council for publication.  This will ensure that a decision can be been made on readopting the current gambling policy by Full Council in accordance with the statutory deadline of 30 January 2025.

To enter into contract with  Logan Constructtion (SE) Ltd for the refurbishment work of Westminster Public Mortuary.

Summary of Decision: The Cabinet Member for Finance & Council Reform has approved the award of a contract for the refurbishment of the Westminster Public Mortuary thereby ensuring the facility meets current standards and is fit for purpose into the future.  The contract was proposed to be awarded to Logan Construction Ltd (Companies House registration no. 03167858) in accordance with the Capital Maintenance Programme agreed rates. 

Reason for Decision: The Council is required to complete post-mortem examinations as instructed by the Coroner, through a bi-borough service agreement with the Royal Borough of Kensington & Chelsea (RBKC).   Due to the existing condition of the Westminster Public Mortuary the Designated Disaster Mortuary facility has had to be activated three times in the recent past affecting the level of service provided and incurring additional cost in the process. This contract award will facilitate the Council’s requirement to meet statutory requirements; provide adequate storage for bodies to ensure their preservation and dignity; and ensure that relevant forensic information and evidence can be collected and stored in accordance with NHS standards.

The increase in the cost of the Quantity Surveyor (QS) additional services is 9.94% increase on the agreed original contract sum.

The additional costs have been based upon the tendered rates contained within the contract sum and equality objectives.

The Executive Director of Regeneration, Economy and Planning has approved the additional expenditure regarding the Council’s professional appointment contracts as set out below in respect of Gardiner & Theobald (G&T) LLP for Ebury Phase 1 for the Quantity Surveyor (QS) services:

·       Original Contract Value: £1,457,500 

·       Variation Sum Increase: £144,852 (9.94%)  

·       New Total Contract Value: £1,602,352 

The Council requires a new substation as part of the Church Street Site A Development. It was agreed with LPN that both parties would enter into an Agreement for Lease in order to determine the lease terms in advance of construction of the substation and to therefore facilitate the development.

The increase in the cost of the CMT additional services is 9.71% on the agreed original contract sum. The additional costs have been based upon the tendered rates contained within the contract terms and equality objectives.

The Executive Director of Regeneration, Economy & Planning has approved the additional expenditure costs regarding the Council’s CMT professional appointment contract as set out: 

·       Original Contract Value: £1,709,918

·       Variation Sum Increase: £165,965 (9.71%) 

·       New Total Contract Value: £1,875,883

The increase in the cost of the Project Manager /Employers Agent (PM/EA) for additional services is 9.63% increase on the agreed original contract sum.

The additional costs have been based upon the tendered rates contained within the contract sum and equality objectives. 

The Executive Director of Regeneration, Economy and Planning has approved the additional expenditure regarding the Council’s professional appointment contract as set out below in respect of Gardiner & Theobald (G&T) LLP for Ebury Phase 1 for the Project Management (PM) and Employers’ Agent (EA) services.

·       Original Contract Value: £1,821,623 

·       Variation Sum Increase: £175,474 (9.63%)  

·       New Total Contract Value: £1,997,097 

Authority for the Council to enter into a scaffolding licence that will enable works for the Phase 2 demolition programme on Church Street Site A.

Approval of a scaffolding licence that will enable works for Phase 2 demolition programme for Church Street Site A. 

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved the consultation of residents and stakeholders on the proposals to introduce a selective property licensing scheme and that the consultation seeks agreement on the preferred option recommended by officers. The Cabinet Member has also approved that the consultation seeks agreement of the draft proposed licence conditions, scheme objectives and proposed fee structure.

Reasons for Decision

As part of the Fairer Westminster Delivery Plan 23/24, the Council committed to explore whether Selective Licensing for landlords is appropriate to improve standards in the private rented sector. Part 3 of the Housing Act 2004 (the Act) sets out the framework for licensing private rented properties in a local housing authority area. Under section 80 of the Act a local housing authority can designate the whole or any part or parts of its area as subject to selective licensing. Where a selective licensing designation is made, all properties in the private rented sector which are let or occupied under a licence, are required to be licensed by the local housing authority. This decision allows the Council to proceed to consultation on this scheme.

Decision Taken:

The decision approved as outlined in the report enabled the start of formal negotiations with the commercial property tenants at Site A of Church Street, with the aim of achieving vacant possession of all commercial property units and termination of all commercial interests in readiness for redevelopment.

Reason for Decision:

It was deemed reasonable to allow the former tenant, to occupy the unit on a tenancy at will until their new unit became available, or the Council requires vacant possession - whichever is earlier. The concern was that a halt in trade would negatively impact the business of the former tenant and its ability to take on the new premises.

Decision Taken:

This decision grants authority to launch procurement of a multi-disciplinary consultancy team for the redevelopment of Hopkinson House, consisting of the procurement of the following:

- Architect

- Cost consultant

- Project Manager with additional services.

The final approval to enter into the three contracts, following this procurement process, will seek a decision under the required governance and approval route.

Reason for Decision:

To enable the procurement of a multi-disciplinary consultancy team for the redevelopment of Hopkinson House.

Decision Taken:

This decision granted authority to complete and sign the Legal Documents listed below:

1) Lease of 30 one bed flats at 300 Harrow Road with Westminster Housing Investment Ltd on the Terms attached as the Appendix A

2) Agreement for Lease

3) Deed of Indemnity

4) Heat Supply Agreements

5) Any other ancillary agreements

The decision was made in accordance with the delegated authorities provided in the ‘Disposal of intermediate rent homes at 300 Harrow Road to Westminster Builds’ Cabinet Member Paper Approval – Decision 29/02/2024

Reason for the decision:

To allow the implementation and occupation of the development in line with Truly Affordable Housing Cabinet Paper Approval – Decision 17/10/2022

Summary of Decision

The Cabinet Member for City Highways and Air Quality has approved the following:

-          The Council proceeding with the detailed design and implementation of the Eccleston Street Public Realm scheme

-          The commitment of capital expenditure of £2,270,091 necessary to carry out the design and implementation stages of the proposals relating to the Eccleston Street public realm scheme

-          A TMO consultation being progressed, and the making of the decision to implement the TMO delegated to the Head of Parking

-          The Council entering into an agreement pursuant to S278 Highways Act 1980 with Grosvenor Estate to secure the funding required to complete design and undertake implementation of the Eccleston Street public realm scheme

-          The Council entering into a management agreement with Grosvenor Estate permitting Grosvenor to act as an agent of WCC, overseeing the management and maintenance of new planting and greening associated with the new rain gardens implemented as part of the scheme

-          And, the delegation of authority the Director of City Highways to approve minor modifications as necessary to the approved scheme, in consultation with the Cabinet Member for City Highways and Air Quality.

Reasons for Decision

These approvals will allow completion of public highway improvement works. The improvements will help to enhance the area, by improving provisions for walking and accessibility, supporting local business and enhancing the public realm through increased greening and sustainable urban drainage

Decision Taken: Authority is required to execute a lease at The Premises situatated at the Open Space adjacent to Primary School, Bourne Terrace, London, W2 6PP (“the Property”) to the Responsible Body of the St Mary Magdalene and St Stephens Church of England Primary School Rowington Close W2  (“the School” on the usual standard terms found in a lease.

Reason for Decision: The school is acquiring this lease for the purposes of providing temporary alternative accommodation for years 5 and 6 of the School whilst the parts of the School affected by reinforced autoclaved aerated concrete (RAAC) are rebuilt with funding from the Department for Education and a two year old provision. The Decision will generate a rent for the General Fund and assist in the provision of temporary school accommodation for the school. 

Summary of Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations enclosed in the report.

Background Information

The Rating Advisory Panel is an advisory body of elected members.

The Rating Advisory Panel considers applications for NNDR Discretionary and Hardship relief and makes recommendations to the Cabinet Member for Finance and Council Reform. The Cabinet Member is then asked to determine the applications for Discretionary and Hardship relief having regard to the recommendations of the Rating Advisory Panel.

The Localism Act 2011, which came into effect on 1 April 2012, amends Section 47 of the Local Government Finance Act 1988 to allow local authorities to grant Discretionary reliefs to any ratepayer, subject to the European rules on State Aid. This relief is known as a ‘Local Discount’.

This report seeks approval from the Cabinet Member on the Heart of London Business Alliance (HOLBA) BID Renewal and BID Proposals 2025 – 2030.

Statement of Decision: The Cabinet Member for Economic Development & Planning approved HOLBA’s BID proposals for: 

• Piccadilly and Jermyn Street Property Owner Renewal BID Proposal 2025 – 2030 

• Leicester Square and Piccadilly Circus Property Owner Renewal BID Proposal 2025 – 2030 

• St Martins Occupier and Property Owner Renewal BID Proposal 2025-2030 

• St James’s Occupier and Property Owner BID Proposal 2025-2030 

The Cabinet Member requested the Chief Executive as the City Council’s Returning Officer and “ballot holder” to hold a ballot for HOLBA in respect of: 

• Piccadilly and Jermyn Street Property Owner Renewal BID  

• Leicester Square and Piccadilly Circus Property Owner Renewal BID  

• St Martins Occupier and Property Owner Renewal BID 

• St James’s Occupier and Property Owner BID  

The Cabinet Member approved that the Director of Law be authorised on behalf of the City Council to enter into the necessary legal agreements for collection of the BID Levy and approved the budget spend of £83,421.00 for BID levy payments that may become due from the Council to the Leicester Square and Piccadilly Circus Property Owner BID for the 5 year BID term if the ballot is successful. 

Reason for Decision: Business Improvement Districts (BIDs) can continue for an unlimited number of terms, providing they are successful in their ballots. Heart of London Business Alliance (HOLBA) have submitted four Renewal BID proposals to the City Council for its consideration to enter their second term and one BID proposal for consideration to establish a new BID.The City Council has a statutory duty to consider the proposal and hold the occupier and property owner ballots on behalf of HOLBA. The ballots for the proposed BIDs are due to take place across the period of February and March 2025. If the majority of voters who vote in the ballots, both by aggregate rateable value and number voting, support the proposals, and the City Council does not exercise its right to veto the BID proposals, then the BIDs will formally start their first terms on 1 April 2025 and terminate on 31 March 2030. 

Approval of recommendations of the Discretionary Housing Payment (DHP) Review Panel meeting on 17 September 2024.

Summary of Decision

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 17 September 2024.

Reasons for Decision

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Approval is sought to adopt and implement a housing repairs policy. The policy outlines the City Councils approach to managing repairs. It reflects the importance of recent legislation, government and Regulator guidance and the raised profile around damp and mould, disrepair, the Housing Health and Safety Rating System (HHSRS) and fire and building safety.

Decision Taken: Authority is required to renew the underlease for Vanguard Storage Central London Ltd at China Town Car Park at Q park, Newport Pl, London WC2H 7PU.

Reasons for decision: Delegated authority is required for the approval of the renewal of the underlease. Westminster City Council holds a lease with Q Park for the car park. Approval is required for Q Park to renew their sublet with Vanguard Storage in accordance with the terms of Q Park’s lease.

Decision Taken: Authority is required to renew the underlease for five years of Park Lane Car Park at Q park, Car Park, Park Ln, London W1K 7AN.

Reasons for decision: Delegated authority is required for the approval of the renewal of the underlease. Westminster City Council holds a lease with Q Park for the car park, for which the Department for Transport is the freeholder. Approval is required for Q Park to renew their sublet with Enterprise Cars in accordance with the terms of Q Park’s lease and Westminster’s headlease with the Department for Transport.

Decision Taken: Authority is required to renew the underlease for five years of Park Lane Car Park at Q park, Car Park, Park Ln, London W1K 7AN.

Reasons for decision: Delegated authority is required for the approval of the renewal of the underlease. Westminster City Council holds a lease with Q Park for the car park, for which the Department for Transport is the freeholder. Approval is required for Q Park to renew their sublet with Enterprise Cars in accordance with the terms of Q Park’s lease and Westminster’s headlease with the Department for Transport.

Westminster commission a range of supported accommodation services through external providers and contracts need to be regularized.

Approval of the award of contracts for Revenues enforcement agent concessions contracts.

Summary of Decision

The Cabinet Member for Finance and Reform has approved the award of concession contracts for the Enforcement Agent Service for the period of 5 years from 1 ecember 2024 to:

• Dukes Bailiffs Ltd – 50% New Instructions

• CDER Group Ltd – 25% New Instructions

• Newlyn Plc – 25% New Instructions

• Marston Holdings Ltd – 100% Returns

Reasons for Decision

Concessionaire services relate to the recovery of unpaid NNDR (including BID levies), Council Tax and sundry debts. This includes the distraint of goods where appropriate and allowed for by an appropriate court order. The Council’s current Enforcement Agent service contracts expire on 30 November 2024. Legal services advised that an extension of the existing contracts was not possible and therefore the Council had to procure new contracts.

Summary of Decision

The Cabinet Member for Communities has approved the proposed approach and delivery model to develop the city-wide Community Hubs Programme, and the approved the proposed funding approach, including capital and revenue drawn down and spend for Ernest Harriss House and Bayswater Children’s Centre community hubs. The Cabinet Member has also approved the delegation of authority to the Executive Director of Environment and Communities following consultation with the Executive Director of Finance and Resources to approve any further decisions on expenditure of allocated Hub funds, and any necessary agreements and related arrangements to enable the Community Hubs Programme.

Finally, the Cabinet Member has noted the information provided on the Charing Cross and Victoria Library mini hubs programme as detailed in the report.

Reasons for Decision

In 2022, Westminster City Council launched its new Fairer Westminster agenda, establishing a range of commitments to improve life outcomes for Westminster residents under five key pillars. The Fairer Westminster plan includes the delivery of a set of new ‘Community Hubs’, which should strengthen community connections and make it easier for local communities to access different services in one place throughout neighbourhoods.

This report sets out the Community Hubs Programme’s recommended approach and delivery model, which aims to fulfil the Council’s on-going commitments to create a more equitable borough. This includes the Programme’s wider aims and objectives, approach and planned programme areas and investments, and also seeks approval to progress project delivery, by progressing the pre-planning stage of the Bayswater Children’s Centre and next steps of Ernest Harriss House community hubs.

Summary of Decision

The Cabinet Member has approved the adoption of the Greening and Biodiversity Strategy, and has noted that the subsequent action plan to deliver the strategy will be brought to the Cabinet Member for approval.

Reasons for Decision

In recognition of the considerable biodiversity loss experienced globally, and as part of the council’s efforts to deliver a Fairer Environment, the council declared an Ecological Emergency in September 2023. It committed to making parks, housing estates and open spaces more hospitable to wildlife and working with local schools, businesses, community groups and supply chains to protect and enhance habitats across the city.

One year on from the declaration, the Greening and Biodiversity Strategy sets out the council’s strategic response to the Ecological Emergency declaration. It is underpinned by a Green Infrastructure Audit of the city and analysis of resident access to local green space through our Environmental Justice Measure tool. It seeks to harness and build on the work of all our services, networks, and levers to better balance local resource use with protecting and enhancing the valuable support services our green spaces provide for our wildlife and society.

The project scope is to upgrade Westminster City Council’s staff laptops and provide technical support for these devices.

Summary of Decision

The Cabinet Member for Finance & Council Reform has approved the award to Computacenter for a 48-month contract expected to commence 16September 2024 to procure laptops, and introduce a modern device build and deployment for Council’s staff members and the expenditure of the £4.728 million capital budget allocated for this project.

Reason for Decision

The Invitation to Tender (ITT) for laptop refresh project period was initiated on 3^rd June 2024 and ended on 2^nd July under the CCS RM 6098 Technology Products and Associated Services 2 Framework Agreement Lot 2, with the intention of awarding the contract to a single Supplier.After the final rounds of moderation, Computacenter achieved the highest score based on both quality and price criteria. The evaluation panel found that the Computacenter bid demonstrated a comprehensive understanding of WCC's requirements and expectations and proposed a comprehensive and robust implementation that met and, in some areas, exceeded the specifications, and the service standards set out in the ITT document. The chosen Supplier’s proposal has shown 'Value for Money' by fulfilling the scope of the requirement within the predetermined budget. The assessment panel has thus determined that the proposed Supplier provides the best value and most appropriate solution for WCC's needs and has recommended them as the preferred Supplier for the contract.  

This is a report listing the awards of grants from the Community Priorities Programme.

Summary of Decision

The Executive Director for Environment and Communities has approved the awarding of 61 grants for two years for community activities, to 55 organisations and 6 individuals. The total amount of funding over the two years is £1,522,334. This includes funding allocated to the Community Priorities Programme (CPP) of £600,000 a year plus funding allocated to CPP held in reserves from underspend previous years.

Reasons for Decision

The Community Priorities Programme is a participatory budgeting programme. Consultation was undertaken in each of the 6 CPP neighbourhoods, to find out what the community needs and priorities are, post-pandemic. The Executive Director for Environment and Communities has delegated authority to approve CPP spend, in consultation with the Executive Director for Finance and Resources and the Cabinet Member for Communities.

To purchase and take delivery of a further 3 years of electricity and gas services from framework supplier/s. Services to be provided using framework agreement with the supplier/s which regulates, the aggregation of the customer portfolio, the forward purchasing of electricity and gas for the aggregated customer portfolio, the locking and unlocking of wholesale electricity and gas prices,related hedging activities and the scheduling of supply of electricity and gas to customers. Theestimated contract value of the additional 3 years is £53.4m.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved: 

1. WCC’s continued commitment to the CCS Supply of Energy 2 Framework (RM6251) for the provision of gas and electricity for up to a further 3 years from 1 April 2025 to 31 March 2028. 

2. The direct award under CCS Framework Supply of Energy 2 RM6251 of a contract for the provision of electricity to EDF Energy Limited (company number 02366852) for the period from 1 April 2025 to 31 March 2028 for an estimated total sum of £19.83 million exclusive of VAT, £23.78 million inclusive of VAT.   

3. The direct award under CCS Framework Supply of Energy 2 RM6251 of a contract for the provision of gas supply to TotalEnergies Gas & Power Limited (company number 02172239) for the period from 1 April 2025 to 31 March 2028 for an estimated total cost of up to £33 million exclusive of VAT, £39.6 million inclusive of VAT. 

Reasons for Decision

Westminster City Council (WCC) is in ‘evergreen’ rolling energy contracts,  with Crown Commercial Services (CCS) acting as the broker with EDF Energy Ltd and Total Energies Gas and Power Ltd as the energy suppliers. An emergency cabinet member decision was granted to approve a one-year extension on the current utility contracts with CCS, from 1/4/2024 - 31/3/2025 on 15 September 2023. This decision was necessitated by the forward purchase nature of utilities contracts.

Following on from this decision the Council has undertaken a full options appraisal of the procurement of its energy supply. The review considered historical and current relative price performance versus the market average. At the price comparison point, CCS offered lower prices than the LASER offer. There will be a yearly review of basket / strategies which will consist of benchmarking of the purchasing strategies offered by CCS to determine whether it would be advantageous for the Council to change strategies dependent upon the energy market projections.

Reasons for Urgency

Under provision 33.14 of the Access to Information Procedure Rules in the Council’s Constitution, the Council may apply a case of special urgency to the rule to publish notice of a decision 28 days in advance of that decision being taken with the agreement of the Chair of the relevant Policy and Scrutiny Committee. Cllr Angela Piddock, Chair of the Overview and Scrutiny Committee agreed to this decision being treated as a matter of special urgency on 13 September 2024. The decision could be taken immediately after this agreement was given.

Adherence to the normal access to information rules, and specifically the 28 day rule, are not practical in these circumstances as Westminster City Council must commit to the purchase window for the 2025-28 financial years by 15 September 2024, and not doing so would leave the Council liable to increased costs.

Summary of Decision

The Cabinet Member for Adult Social Care Public Health and Voluntary Sector has approved the direct award of contracts to three patch homecare providers in Westminster

Reasons for Decision

The Cabinet Member has approved the direct award of home care contracts in Westminster to three patch providers. The agreement and provision of direct awards will help regularise existing arrangements which are currently operating on an implied basis. The direct awards will enable the council to better meet its Care Act duties promoting and maintaining service users’ wellbeing and contributing to prevention, reduction, and delay in need. This model will reduce areas to support a diverse market size and increase compliance with referrals uptake.

This paper seeks approval of a compliant direct award via the CCS digital marketplace (G Cloud 13 Framework RM1557.13) of a 3 year contract with an option to extend for a period of 1 year to Freshworks Technologies UK Limited (09338697) for the service of an IT Service Management (ITSM) platform and associated services. The platform will be used to streamline and improve the delivery of IT services to WCC.

Summary of Decision

The Executive Director of Finance and Resources has approved:

·       Award of a direct call-off contract to the value of £357,200 across three years from the G Cloud13 framework Lot 3 for the provision of an IT Service Management (ITSM) platform and associated services.

Reasons for Decision

The procurement of a new service desk platform will ensure continuity of service for officers in relation to the reporting of incidents and the request of services from the service desk (Agilisys) and adjacent resolver groups.

It will ensure the Council is able to develop and improve its IT asset management, taking advantage of the latest developments in this area.

Approval of a 2-year extension option to the council’s element of an existing pan-London postage discount scheme, which provides the council with savings on its postage costs

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved:

·       The continued inclusion of Council in the Royal Mail’s pan-London postal scheme by taking up the existing contractual option to extend by 2 years (14 September 2024 – 13 September 2026).

·       The increased estimated contract spend over the full five-year term of the contract.

Reasons for Decision

This will allow the Council to take up an existing contractual option to extend its inclusion within a pan-London Postage discount contract / scheme for two years (14 September 2024 – 13 September 2026). The extension will allow the Council to continue to receive a discount (circa 10%) on its appropriately sorted mailings.

Cabinet Member Report (CMR) seeking approval of the Full Business Case for Carlton Dene.

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved:

·       The Carlton Dene Full Business Case.  

·       Contract award to appoint Lovell Partnership Ltd as the Council’s contractor to deliver the Stage 2 main build construction works for the Carlton Dene Scheme

·       Contract award sum for the Stage 2 main build works up to the maximum value of £40.249m. 

·       A £2.251m increase to the expenditure budget allocation for Calton Dene to £59.663m and approves expenditure of the full budget, to progress the scheme to completion and the end of the defects period.  

·       Increased funding forecast of AHF on the scheme by £2.251m. This will offset the additional expenditure requirements (see recommendation 2.4). 

·       Delegation of authority to the Executive Director of Regeneration, Economy and Planning to approve and enter into other agreements and property documents including but not limited to leases, warranties, substation leases, wayleaves, licences, deeds of easement, asset protection agreements, section 104 agreements, section 185 agreements and any other statutory agreements and utilities agreements in connection with ancillary works required to facilitate the construction works at Carlton Dene.  

Reasons for Decision

The Full Business Case (FBC) represents the final business case stage in the Carlton Dene development. The FBC has shown that there is still a strong strategic, economic, commercial, financial and management case for the project to progress to the delivery phase, and a decision is required to proceed to that phase.

The Carlton Dene scheme will deliver an additional 87 affordable homes towards WCC’s target of delivering truly affordable housing with 65 of the homes classified as ‘extra care’ and the remaining 22 homes delivered as social rented tenure. 

This report requests approval for the writing off of debts above £100,000 and provides information on other debts to be written off under officer delegated authority.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the write-off of all debts over £100,000.

Reasons for Decision

The recommendation to write-off the amounts detailed in the exempt report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted.

CMR to approve the extension of contracts for package of enabling works and RIBA Stage 4 design development.

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved:

·       Contract extension of the JCT Design and Build Contract 2016 (as amended) with Lovell Partnerships Ltd to complete the Stage 1 enabling works from 4 June 2024 to 3 October 2024. 

·       Extension of the Pre-Construction Services Agreement with Lovell Partnerships Ltd to complete the services from 4 June 2024 to 3 October 2024. 

·       Additional expenditure to the original contract sum with Lovell Partnerships Ltd in the sum of £214,164 (with uplift to be funded by scheme contingency) for completion of RIBA stage design services under the Pre-Construction Services Agreement to facilitate progressing the scheme to completion.  

·       Additional expenditure to the original contract sum with Lovell Partnerships Ltd in the sum of £1,489,100 (with uplift to be funded by scheme contingency) to complete Stage 1 enabling works to progress the scheme to completion. 

Reasons for Decision

The Carlton Dene scheme will deliver an additional 87 affordable homes towards the Council’s target of delivering truly affordable housing. 65 of the homes will be classified as ‘extra care’ and will replace the former Carlton Dene care home that did not meet modern standards for care. The remaining 22 homes will be delivered as social rented tenure.

Enabling works on the site commenced in October 2023 and are due to complete in October 2024. There has, however, been numerous unforeseen issues which have resulted in the need for additional instructions beyond the contract scope of works originally agreed, which require this decision.

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved the following:

·       Proposed change of tenure and units from 18 intermediate rent affordable homes to ten social rent affordable homes at the Councils Balmoral Castle Darwin House scheme.

·       Change of tenure to one affordable unit in the Community Supportive Housing block (Block A) from affordable to private, for use by the Scheme Manager in connection with the ongoing operation of CSH Block.

·       Increased expenditure of £0.837m (increasing the total approved expenditure from £40.183m previously to £41.020m).

·       Use of Right to Buy receipts to increase the funding forecast. This will offset the additional expenditure requirements (see recommendation 2.2.3)

·       Delegated authority to the Executive Director of Regeneration, Economy and Planning (REP) to:

o   Approve any necessary terms to effect recommendations

o   Amend and implement planning as required to carry out the recommendations

o   In consultation with the Director of Law, to enter into and or amend any existing legal and financial documents and planning agreements to effect recommendations set out in this report

o   Note that a Local Lettings Plan will be put in place prioritising new affordable homes for local residents.

o   Note that the Council may in the future change the tenure, dispose of or let the private unit within the CSH (Block A) at its discretion in accordance with the powers vested within it.

Reasons for Decision

A decision is required to faciltate existing Scheme Management arrangements in Block A, in addition to securing expenditure and implementing changes to Block B to deliver large family homes for social rent in line with the Council’s Truly Affordable Housing Strategy.The changes will deliver ten new Council homes for social rent. eight of which are four bed homes, thereby increasing the Council’s supply of hardest to find homes.

Approval for increase in fees for provision of Technical Services to the Future of PDHU Programme

Summary of Decision

The Executive Director for Regeneration, Economy and Planning has approved the variation to the contract sum of £863,378 to include Contract Variations (£346,838), the Hub works (£516,540), an additional Sectional Completion and reduced Liquidated Damages Holiday. This is to be made by way of Deed of Variation in the sum of £863,378.

Reasons for Decision

Including the hub works within the main contract provides the most efficient programme for undertaking these works and minimises the potential for abortive works. Entering into a Deed of Variation and incorporating a new sectional completion for the hub works, formalises the completion date for the hub works in the contract. The reduction in the Liquidated Damages holiday provides greater certainty on the 31 October practical completion date.

Summary of Decision

The Executive Director of Finance and Resources has approved the granting of a new license to a local charity to occupy the enterprise space on a short-term basis (3 months) in terms agreed by the Charity and Council.

Reasons for Decision

This license relates to a premises which sits within the GF and therefore needs to be approved by the Executive Director of Finance and Resources under the WCC constitution.

The Cabinet Member for Planning and Economic Development has approved the London HQ Limited Proposal in respect of the Victoria Renewal and Alteration BID.

-        To request the Chief Executive as the City Council’s Returning Officer and ballot holder to hold a ballot on behalf of London HQ Limited in respect of their Victoria Renewal and Alteration BID Proposal.

-        That the Director of Law be authorised on behalf of the City Council to enter into the necessary legal agreements for collection of the BID Levy. In addition, deal with related documentation which the City Council is required to enter into with London HQ Limited to deliver relevant services in relation to the Victoria BID area throughout the BID’s renewal term and any other necessary legal matters as instructed and in consultation with the appropriate Council officers.

-        Approved the budget of £262,816 for BID levy payments that may become due from the Council to the BID for the 5 year BID term if the ballot is successful.

Cabinet Member Report (CMR) seeking approval to endorse the appointment of a Main Works Contractor to carry out the Stage 4 PCSA on Phase 2 of the Ebury Bridge Renewal project.

Summary of Decision

The Cabinet Member for Regeneration and Renters has approved the following:

·       A Pre-Construction Services Agreement with McLaren Construction Limited as the successful bidder (Company registration number 05377750) for a total contract award of £5,631,708.

·       Budget spend of £7.295m to cover PSCA & Design and enabling works contracts respectively, with further overall budget approvals set out within the Appendix B

·       Delegation of authority to the Executive Director of Regeneration Economy and Planning to approve the budget spend contained in confidential Part B together with entering any such agreements or contract amendments as required.

·       Delegation of authority to the Executive Director of Regeneration, Economy and Planning to approve and enter into all documentation related to the contract

Reasons for Decision

The Council is currently regenerating Ebury Bridge Estate to deliver a comprehensive renewal that brings about physical, economic, and sustainable change that creates additional homes and improves the lives of residents, businesses and visitors alike.

This decision is required to progress regeneration delivery by enabling a contractor to be appointed and progress the RIBA Stage 4 detailed design works.

Summary of Decision

The Cabinet Member for Communities and Public Protection has approved the increase in the fee charged for a paid food hygiene review from £250 to £350.

Reasons for Decision

Due to inflation, the current fee is no longer an accurate reflection of the costs and resources involved in carrying out a revisit. The new fee of £350 is reflective of these costs.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved the development of design and delivery of priority projects as part of the Paddington Bayswater High Streets Programme, and delegated authority to the Executive Director of Regeneration, Economy and Planning to change the allocation of budget between the projects outlined in the report subject to remaining with the overall approval envelope.

Reasons for Decision

Due the significant spend (above £1.5M) there is a requirement for Cabinet Member approval.

A Cabinet Member decision is required to enable the development of these projects and allow for further delivery. These projects were highlighted upon both the baseline analysis and public engagement that the Place Shaping conducted in Summer 2023.

In a briefing held on 18 December 2023 the Cabinet Member for Planning and Economic Development agreed to proceed with the development of priority projects for the Paddington-Bayswater High Streets Programme, including: Shopfront Improvements Scheme, Public Realm Improvements on Praed Street & London Street and Westbourne Grove & Fiveways and the further scoping of future opportunities in the area considering the insights from both the baseline studies conducted by the Council and the feedback received through public engagement.

Summary of Decision

The Executive Director for Regeneration, Economy and Planning has approved the lease surrender terms as agreed by the tenant and Council and to approve a compensation payment to be paid to the leaseholder of the property for the sum stated in confidential report attached + reasonable legal fees for the negotiation a deed of surrender for the negotiation of deed of surrender and compensation fees (in line with CPO guidelines).

Reasons for Decision

The surrender will yield up a vacant unit to facilitate the redevelopment of Phase 2 of the Ebury Bridge Estate.

Reasons for decision and recommendations: Project - Central London Inclusive Growth - Collaborative Business Support Project - award of a contract for a service to provide meaningful scale-up support to eligible micro and small businesses, from a range of sectors, with a particular focus on female and disabled owned businesses. Funding will be spread across London boroughs Westminster City Council (WCC), Camden, Hackney and Tower Hamlets using funding through the Central London Inclusive Growth Strategic Investment grant, (funding which has already been secured) to deliver business support to micro and small businesses in those respective boroughs. The contract sums to be awarded to the preferred bidder: Newable Trade (London) Ltd (company reg 02233989) is £198,038 exclusive of VAT for a 9-month period.

The Cabinet Member for Regeneration and Renters approved:

The contract award to Vital Energi Utilities Limited, for the provision of Energy Management Services for the Ebury Bridge Renewal Scheme across Phases 1, 2 and 3, for a total sum of £4,274,485.83 exc. of VAT [£5,129,382.99 incl. VAT]. The contract term is for a period of 7 years to commence from September 2024 until September 2031.

Delegated authority to the Executive Director of Regeneration, Economy and Planning the decision to proceed with the contract award following the outcome of the Section 20 Notice of Proposal leaseholders’ consultation process.

Utilised the value of the £1,428,779 for Capital Expenditure for Void Payments and Set-up costs. See breakdown for costs below:

a.      Void Payments: Approved the spend of £1,400,000 for the Council (WCC) to make payments of £200,000 per annum over the 7-year period in respect of Phase 3 of the development scheme being delivered. These costs will be drawn from the project contingency budget for Phase 1.

b.     Set-up costs: Approved spend of £28,779 for the Council (WCC) to pay for the acceptance of Energy centres, infrastructure, and mobilisation fees.

The remaining costs will be recovered or recharged through either service charges or operationally within the HRA Business Plan.

The contract award is subject to the outcome of the S20 consultation period, which lasts 32 days. Following this period, approval for the contract award will be sought from the Executive Director via Delegated Authority.

The reason for the recommendation was to secure the contract sum of £4,274,485.83 exc. VAT and appoint for the provision of “Energy Company Management Services” to provide energy management of systems on residential block, estate and external services including the energy facility for the Ebury Bridge Regeneration across Phases 1, 2 & 3.

The Council’s (WCC) payment of £1,428,779 will cover the £1,400,000 over the 7-year period (£200,000 per annum) is in respect of related costs impact for maintenance services of the energy centre (heating and cooling plant) which serves phases 1 and 3 combined. The energy centre design and capacity incorporate both Phases 1 & 3 of the build. The Phase 3 of the development Scheme payments are being in respect of capital cost of the energy centre and its associated routine maintenance. The Phase 3 development programme is due to be delivered in 2031. The remaining £28,779 will be used for ‘setting up costs’ for the acceptance of Energy Centres, infrastructure, and mobilisation that will be billed by Vital Energi directly to WCC. These costs are not considered recoverable from any of the end user customers of the heat and cooling network in occupancy under the Scheme.

The balance of contract costs will be fully recovered through either a recharge to leaseholders or operationally via the HRA Business Plan.

Decision Taken: Authority is required to surrender the commercial lease at Ground Floor Retail Space, Dudley House, North Wharf Road, W2 1JP

Reasons for decision: Delegated authority is required for the approval of the surrender of the lease at Ground Floor Retail Space, Dudley House, North Wharf Road, W2 1JP. The tenant is ceasing all operations in the United Kingdom and has made an offer to surrender

Summary of Decision

This Officer decision approves the Council entering into a Deed of Release of Right to Light and to subsequently pay the compensation due to the affected party.

Reasons for Decision

This decision allows the Council to infringe upon the affected party’s right to light due to the construction of the development.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the project continuing to Stage 3-6, as well as the commencement of a detailed design and build of the scheme. The Cabinet Member has also approved the revised costs of the scheme and reprofiling of £1.6m of future years spend from within the existing programme to fund the additional costs of the scheme, and the capital expenditure of £3,534,430 necessary to carry out the detailed design and implementation of the remaining scheme.

Finally, the Cabinet Member has approved both the delegation of authority to the Director of City Highways and Transportation for any minor amendments as necessary to the approved scheme, and for the required Traffic Management Orders (TMO) to be progressed and made under Delegated Authority by Head of Parking.

Reasons for Decision

This decision will allow the completion of the Warwick Way Town Centre highways scheme. The improvements will help to enhance the area, by improving the provisions for walking and cycling, reducing traffic, providing more greening and improving parking and loading facilities.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has approved:

-        The contract award for the delivery of the Integrated Healthy Lifestyle Service to Reed in Partnership (RIP) Ltd (company registration: 00851645)

-        The total sum is £8,347,812 (£10,017,374 including VAT*) for five years from the 9 December 2024 to 8 December 2029

Reasons for Decision

The decision is required to implement the outcome of the procurement for the new integrated Healthy Lifestyle Service. The new service will:

-        Build on the well-established core offer of Smoking Cessation Services, interventions for residents with Multiple Risk Factors, the management and coordination of local Public Health information Advice and NHS Health Check Promotion.

-        Contribute to a reduction in healthy inequalities by delivering services that are accessible and acceptable to all residents in both boroughs, with specific consideration for communities that experience health inequalities, such as residents who live in deprivation, those from global majority communities, those with learning disabilities and physical disabilities, and those with mental health issues.

-        Co-produce and deliver culturally relevant, appropriate and competent programmes, designed to pro-actively engage residents from communities who experience health inequalities, by working in partnership with local community and voluntary sector organisations.

-        Develop robust pathways across the housing, health and social care system to ensure better outcomes for residents.

-        Raise awareness of health issues and highlight behaviour changes required via health promotion information and campaigns and deliver a comprehensive training programme to frontline staff across the wider partnership.

-        To offer a peer support programme using coaching approaches to ensure engagement and resilience is built into the pathway of support for residents. 

A small Innovation Fund has also been made available to enable the Provider to pilot new ideas within the Core Offer. This fund will support service development across the life course of the contract and ensure that the service is responsive to emerging local needs and supports ongoing co-design and co-production. 

Summary of Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations enclosed in the report.

Background Information

The Rating Advisory Panel is an advisory body of elected members.

The Rating Advisory Panel considers applications for NNDR Discretionary and Hardship relief and makes recommendations to the Cabinet Member for Finance and Council Reform. The Cabinet Member is then asked to determine the applications for Discretionary and Hardship relief having regard to the recommendations of the Rating Advisory Panel.

The Localism Act 2011, which came into effect on 1 April 2012, amends Section 47 of the Local Government Finance Act 1988 to allow local authorities to grant Discretionary reliefs to any ratepayer, subject to the European rules on State Aid. This relief is known as a ‘Local Discount’.

The report is seeking approval for the phased appropriation of Phase 2 of the Ebury Bridge Estate for planning purposes under Section 122 of the Local Government Act 1972 and to engage the provisions of section 203 of the Housing and Planning Act 2016 to facilitate the delivery of new homes and associated amenities for which planning permission has been granted by the local planning authority.

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the following recommendations:

·       Appropriation for planning purposes of the Council’s land at the Ebury Bridge Estate known as the ‘Phase 2 Site - excluding Bucknill House’ (shown edged green on the plan at Appendix A) pursuant to Section 122 of the Local Government Act 1972 and the subsequent use of the powers under Section 203 of the Housing and Planning Act 2016.

·       Delegated authority to Executive Director of Regeneration, Economy and Planning:

o   To deal with any necessary arrangements to record the appropriation of the ‘Phase 2 Site- excluding Bucknill House’ for planning purposes:

o   To subsequently exercise the Council’s powers under Section 203 Housing and Planning Act 2016.

o   To negotiate and/or approve payment of compensation claims under Section 204 of the Housing and Planning Act 2016 and approve and authorise all legal documentation that may be required to compromise and release third party rights where this can be achieved on reasonable terms within a reasonable timescale.

o   To take all necessary steps to settle claims for compensation under Section 204 of the Housing and Planning Act 2016.

Reasons for Decision

The ‘Phase 2 Site - excluding Bucknill House’ was previously used for the Council housing provision and is currently a demolished and therefore cleared site without buildings/dwellings. Therefore, the development site is no longer required by the Council for the purpose for which it is currently held.

Appropriating the ‘Phase 2 Site - excluding Bucknill House’ for planning purposes from housing purposes, and the use of subsequent powers, is recommended to facilitate the delivery of much needed new homes in the community, and to replace the existing facilities with new fit for purpose buildings.

Summary of Decision

The Cabinet Member for Children and Public Protection, in collaboration with the Head of Tendering, Procurement and Commercial Services, has approved a two-year extension for Passenger Transport (Minibus) contracts, for Vulnerable Children, Young People & Adults, from 1 September 2024 to 31 August 2026. 

The Cabinet Member has also approved changes to the contract for the Adult Mini-bus service, to reflect combining routes, changing schedule (route optimisations) and the addition of a discount for absence of Passenger Assistants and a contract variation in all three Contracts (Children’s and Adults Services) to enable adjustment of the pricing element. The variation will specify how and when prices can be increased, based on specific criteria such as inflation rates, or cost increases. Finally, the Cabinet Member has delegated authority to the Director of Operations & Programmes for Bi-borough Children’s Services to approve operational changes to any of the Contracts, including (without limitation) any increases/decreases in activity or changes to routes, throughout the two (2) year extension period.

Reasons for Decision

The Travel Care Team have reviewed the performance of the service, sought feedback from key stakeholders, reviewed service performance, and, as a result, wish to take the two-year extension across the three contracts.  Delegation for the approval of this extension period was not included in the original strategy, developed in 2019, and therefore this is an Executive Decision and requires Cabinet Member Approval. 

Approval to enter into a contract with Keltbray Built Environment Ltd to carry out demolition and associated works to Church Street Site A.

Summary of Decision

The Executive Director of Regeneration, Economy and Planning has approved:

·       To enter into a contract with Keltbray Built Environment Ltd to carry out demolition and associated works to Church Street Site A for the approved contract sum of £3,210,711. 

Reasons for Decision

The contract will enable the demolition of all structures at Church Street Site A to facilitate the construction of the main development works.

It is recommended that:

Gill Matthews, Head of Homelessness Prevention is appointed as a

Director of WHIL and WHDL, subject to the provisions of the

Companies Act 2006.

The secretary of the Company is instructed to make the necessary

entries in the statutory books of the Company and to make the

necessary filings at Companies House.

Reasons for Decision:

Following the resignation of a previous director, to maintain quoracy and

enable decisions to be made, a new director appointment is required.

The appointment of Gill Matthews to the WHIL and WHDL boards was approved.

Reasons for decision: Following the resignation of a previous board member, to maintain quoracy and enable decisions to be made, a new board appointment is required.

Implementation Date: 22 July 2024

Summary of Decision

The Strategic Director for Housing and Commercial Partnerships, under delegated authority, has approved:

·       The submission of the non-material amendment application aimed at optimising the scheme design for Church Street Site A.

Reasons for Decision

The JV LLP have proposed updating and optimising the scheme design of Church Street Site A by submitting a planning variation application to the existing planning consent (planning reference 23/00183/COAPAD).

The Cabinet Member for Planning and Economic Development has approved the following Neighbourhood CIL bids, details of which are set out in this report:

1.     Queen Elizabeth II Minibuses Supplementary Funding

2.     St Marylebone Sports and Catering Facilities Feasibility Study

3.     Marylebone Boys School Playground Greening

Approval of Housing Manager Services Agreement for 300 Harrow Road. 

Summary of Decision

The Executive Director for Renegeration, Economy and Planning has approved a Housing Management Services Agreement between the Council and WHIL at a value of £16,451 per year for a 5-year contract period.

Reasons for Decision

This decision will allow the occupation of the development at 300 Harrow Road.

Acquisition of Commercial Property Investment which is in close proximity to existing Council interests at Maida Hill

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved:

·       The acquisition of the freehold known as 2-4 Elgin Avenue, London W9 3QP with a gross spend of up to £2.34 million to meet the full cost of the purchase

·       Entering into the legal documents necessary to facilitate the acquisition.

Reasons for Decision

The property at 2-4 Elgin Avenue is located close to a number of the Council’s existing significant property interests and sits within the North-West Economic Development Area where co-ordinated intervention activities are being managed via the North Paddington Programme.

Through this strategic acquisition, the Council will be able to select a preferred new tenant by considering both the commercial terms on offer as well as any potential community benefit.

Description: To approve the grant of a new lease to an Operator upon the terms agreed by the Operator and Council.

Reasons for Decision: This new lease relates to a premises which sits within the HRA and needs to be approved by the Director of Finance and Resources and SD for Housing under the WCC constitution.

Decision Date: 18 July 2024

Implementation Date: 18 July 2024

This report sets out the financial framework for the budget setting cycle and medium term financial planning for this year. 

Cabinet noted the Medium Term Financial Planning 2025/26 – 2027/28 report and approved the budget process for the year ahead.

Implementation date: 15/7/2024

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the

Neighbourhood CIL bid for Elgin Avenue Central Island Improvements

(Eastern Area), the details of which are set out in this report.

Reasons for Decision

The Cabinet Member for City Management and Air Quality has made this decision to ensure robust and effective expenditure and reporting in line with the Planning Act (2008) and the Community Infrastructure Levy Regulations 2010. In accordance with the council’s strategic priorities, the revised CIL Spending Policy Statement (2022), and the council’s frameworks for resource allocation and management.

Neighbourhood CIL applications are normally decided by the Cabinet Member for Planning and Economic Development. However, in this case the Cabinet Member lives locally to the project and was an earlier advocate for the Central Island Improvements at Elgin Avenue. It is therefore considered it would have been inappropriate for him to take the decision which is the subject of this report.  Accordingly, the Cabinet Member for City Management and Air Quality has taken the decision instead.

The report summarises the Council’s 2023/24 yearend financial position and requests approval for unspent capital budgets to be reprofiled into future years. It also sets out the draft financial statements for 2023/24. 

Cabinet noted the revenue outturn position for 2023/24 and approved the reprofiling from the 2023/24 capital programme into future years as set out in Appendix 1 (GF) and Appendix 2 (HRA).

Reasons for Decision:

This is an annual reporting setting out an updated position on the Council’s budget.

Implementation Date: 15/7/24

To consider the delivery method for provision of Housing Solution Services. 

Cabinet approved:

The implementation of a hybrid delivery model for Housing Solutions Services.

To bring in-house Lot 1: Frontline housing advice and homelessness prevention and Lot 3: Families Pathway, Housing Assessment, Allocations and Nominations Services, to be directly delivered by the Council by April 2025.

To insource back-office functions currently commissioned to support Housing Solutions including, a contact centre, complaint management, and finance functions, to sit within existing services across the Council.

To delegate the new operating model and associated budget for insourced services jointly to the Strategic Director of Housing in consultation with the Cabinet Member for Housing Services and the Executive Director of Finance and Resources in consultation with the Cabinet Member for Finance and Council Reform.

Reasons for Decision: Due to unprecedented challenges within the housing market, insourcing the families pathway, assessment, and homelessness decision making, allocations and nominations functions will allow the council to have the ability to provide more person-centred support for those who need it, integrate with wider Council services and have direct control and operational oversight of statutory decision making. 

Implementation Date: 5pm 22/7/24

This report will outline the proposed areas of work the North Paddington Programme will focus on from year 2 onwards.  

It will explain the process used to ensure local community input has shaped this work and seeks Cabinet approval to move forwards and initiative work.

Cabinet approved:

Spend of the remaining North Paddington budget, subject to further feasibility and project scoping (where required), to fund the Years’ 2-4 indicative programme of works, as detailed in Appendix 1 (“Years’ 2-4 Programme of Works”).

The Years’ 2-4 indicative programme of Works (Appendix 1) and notes that some of the indicative Years’ 2-4 programme of works’ projects will, enter a feasibility and pilot stage, if required, before moving to full delivery (subject to due diligence), by drawing on the full North Paddington years' 2-4 budget.

Delegated authority to the Executive Director of Regeneration, Economy and Planning, to initiate and deliver projects in the Years’ 2-4 indicative programme of works; conduct any necessary procurement exercises; agree commercial terms and enter into all associated legal agreements and documentation subject to the agreement of the Director of Law. 

Delegated authority to the Executive Director of Regeneration, Economy, and Planning to amend, reprofile and reallocate any underspend from the year 1 Programme to Years 2-4 Programme of Works and amend, reprofile reallocate and spend funds earmarked for the North Paddington Programme on Years’ 2-4 programme of works, where such changes should not exceed the overall budget envelope, as detailed in Section 7 of the report.  

Noted the findings from the Year 1 North Paddington Review (by evaluators RealWorth) and noted its recommended steer for future focus as detailed in Appendix 7 of the report. 

Reasons for Decision:

Approval is required for the delivery of the Years’ 2-4 programme of works. 

These decisions reflect approvals for the proposed programme of works, delegated authority and spend approvals, which govern the overall Programme. 

Implementation Date: 5pm 22/7/24

To approvethat the Oxford Street Scheme proceed to Stage 3, detail design, as part of the Oxford Street Programme.

Cabinet approved the option to proceed to Stage 3 design on the basis set out in the report in the knowledge that the remaining funding is yet to be formally confirmed.  

Cabinet also approved spend of £3.845m to progress the Stage 3 design.

Reasons for Decision: The Stage 2 design for Oxford Street is complete and the finalisation of design is required in advance of pre-mobilisation and construction. A decision is required on how to progress the Oxford Street project. 

Implementation Date: 5pm 22/7/24

To approve Neighbourhood CIL funding for three high value applications: the Abbey Centre, the Seymour Leisure Centre, and Strand Cross.

Cabinet approved:

The allocation of £1 million of Neighbourhood CIL funding from the Marylebone Neighbourhood Area pot to the Council to support the transformation of Seymour Leisure Centre.

The allocation of £424,435 of Neighbourhood CIL to support the restoration of the Abbey Centre.

Reasons for Decision:

There is a need for Neighbourhood CIL funding to supplement the project’s capital budget, driven by rising costs from build cost inflation and from changes to the project that reflect community responses to the extensive consultation and engagement exercise.

The funding will support a programme of works that will transform Seymour Leisure Centre into high-quality community infrastructure which will be a flagship project to benefit the local community.

Cabinet approved this decision to ensure robust and effective expenditure and reporting in line with the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, CIL spending policy statement and its framework for resource allocation and management. 

Implementation Date: 5pm 22/7/24

Summary of Decision

The Executive Director of Environment and Communities has taken the decision to award the dog services contract for collection and movement of stray and abandoned dogs in Westminster to Noah’s Ark Environmental for a period of 3 years with the option to extend up to a further period of 2 years.

Reasons for Decision

In 2023-24 stray dog collections increased across London by almost 50%. Whilst this did not significantly affect Westminster directly, it posed problems with trying to secure available kennel space to support rehoming. The decision therefore was taken to split the service contract into two l– collections and movements and kennelling and rehoming, as this would open the contract to wider suppliers who could provide one or both service. Noah’s Ark Environmental Services Ltd bid provided greater value for money that the incumbent’s service and therefore the decision was made to award them the contract.

To appoint Cllr Iman Less to the vacant position on the Westminster Community Homes board.

It was recommended that:

Cllr Iman Less be appointed to the Board of Westminster Community Homes, subject to the provisions of the Companies Act 2006.

The secretary of the Company be instructed to make the necessary entries in the statutory books of the Company and to make the necessary filings at Companies House.

Reasons for Decision:

To ensure good governance and improve links between the company and the council.

Acquisition of a site in SW1

Summary of Decision

The Cabinet Member for Finance and Council Reform has approved the below recommendations:

·       Acquisition of the freehold interest in Hopkinson House, 88 Vauxhall Bridge Road, London SW1V 2RW (subject to legal due diligence) for the price detailed in the confidential appendix.

·       Spend from the Temporary Accommodations acquisitions budget to meet the cost of this purchase.

·       Delegated authority to the Executive Director of Finance and Resources to agree the terms of the purchase contract, following legal due diligence, and complete the acquisition at the approved figure.

Reason for Decision

The Council has a statutory obligation to provide housing for those in housing need and has established an ongoing programme of temporary accommodation acquisitions to meet increasing demand within Westminster. Hopkinson House is being purchased with intention to convert the building for use as temporary accommodation. It will deliver a minimum of 33 extra in-borough temporary accommodation units, as well as prevent the potential permanent loss of this longstanding social housing asset to the private housing sector.

Summary of Decision

The Cabinet Member for City Management and Air Quality has approved the introduction of “End-User” charging for future Cashless Parking contracts, as well as the setting of a cap of 30p on End-User charges per transaction with an Officer-led contract mechanism for reviewing and approving any increases in that cap over time to allow for effective contract management and good service-delivery.

Reasons for Decision

Currently the City Council absorbs the electronic payment’s transactional charge for those paying to park on street. However, the market has for some time been moving toward charging the customer (the “end user”) rather than the Local Authority. Officers strongly believe that the City Council must move to this model in future Cashless contracts This model will improve the competitive nature of the procurement while offering potential for greater choice for our customers.

The City Council’s policies are to encourage the use of active travel and public transport when moving about the City. These policies support greater health and wellbeing through increased activity and reduced pollution and greenhouse gases. While the additional transactional costs as a percentage of the average spend is not considered likely to change behaviour it is not fair to expect residents impacted by the pollution and poor air quality to fund a service dedicated to a type of transport use that the City Council wants to discourage.

Summary of Decision

The Cabinet Member for Adult Social Care, Public Health and Voluntary Sector has agreed to the below recommendations:

• To direct award a contract to Thrive Tribe Limited to deliver the Integrated Healthy Lifestyle Service from 1st January 2024 to 31st October 2024 at a cost of £1,720,246
• A waiver of the requirements under the Procurement Code to conduct a competitive tender exercise regarding the above contract.
• Further investment of £102,602 into the Integrated Healthy Lifestyle Service, for 6 months, between 1st May to 31st October 2024 to provide an enhance stop smoking offer to be funded from the Local Stop Smoking Service and Support Grant.

Reasons for Decision

A direct award is required to allow sufficient time to conclude the procurement process and to mobilise the new contract without disrupting current service delivery. The Office for Health Improvement and Disparity (OHID) has provided additional investment over the next 5 years until 2029, via the LSSSSG, to enhance local stop smoking services and support.  OHID has set an expectation that this enhanced service will commence from 1 April 2024. Thrive Tribe, the incumbent provider, is best placed to incorporate this enhanced offer into the current service without delay.

Summary of Decision

The Executive Director for Finance and Resources has delegated authority to the Director of Property, in consultation with the Executive Director of Finance and the Director of Law to approve the Council entering into a new lease and any ancillary legal agreements.

Reasons for Decision

The disposal is recommended, as the granting of the lease supports maintaining a valuable income that supports the General Fund and the terms negotiated provide the optimum social value and financial outcome for the Council.

Summary of Decision

The Executive Director for Resources, in consultation with the Executive Director for Environment & Communities and the Cabinet Member for Communities, has approved the allocation of £260,865 to meet the 2024/25 in-year operational costs of Charing Cross Library mini-hub and Victoria Library mini-hub.

Reasons for Decision

Delivering the mini-hubs was approved by the Community Hubs Spotlight Leadership Group in February 2024, after the conclusion of the 2024/25 budget process. The Charing Cross and Victoria Library mini-hubs will pilot the community hubs concept and explore opportunities for delivering hubs from Libraries. This will shape the wider Community Hubs programme and Libraries transformation agenda, and respond to the needs of local communities in central and south Westminster

Summary of Decision

This decision is being taken to approve a payment in relation to the neighbouring owner of 42 Ebury Bridge Road to release their rights of Light.

Reasons for Decision

As part of the Ebury Bridge Estate Renewal project a number of neighbouring properties’ Rights of Light (RoL) are impacted. This decision will conclude negotiations with a neighbouring owner impacted by Phase 2 of the project.

Approval of recommendations of the Discretionary Housing Payment (DHP) Review Panel meeting on 11 June 2024

Summary of Decision

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 11 June 2024.

Reasons for Decision

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

Summary of Decision

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations enclosed in the report.

Background Information

The Rating Advisory Panel is an advisory body of elected members.

The Rating Advisory Panel considers applications for NNDR Discretionary and Hardship relief and makes recommendations to the Cabinet Member for Finance and Council Reform. The Cabinet Member is then asked to determine the applications for Discretionary and Hardship relief having regard to the recommendations of the Rating Advisory Panel.

The Localism Act 2011, which came into effect on 1 April 2012, amends Section 47 of the Local Government Finance Act 1988 to allow local authorities to grant Discretionary reliefs to any ratepayer, subject to the European rules on State Aid. This relief is known as a ‘Local Discount’.

Summary of Decision

The Executive Director for Regeneration, Economy and Planning has approved the signing of the updated Unilateral Undertaking which changes the Private Homes to Social Rent and one additional Intermediate Rent Home, and has moved the Social Homes from the General Fund to the HRA as per the Cabinet Members’ Approval for the Appropriation of Land. The Executive Director has also given approval to sign the lease with Westminster Housing Development Ltd (Westminster Builds) for the 35 Intermediate Homes, subject to Cabinet Member approval.

Reasons for Decision

This will allow for the implementation of the Truly Affordable Housing Cabinet Paper (approved on 11/10/2022) and the Appropriation of Land for Housing Purposes (approved on 14/12/21).

Summary of Decision

The Cabinet Member for Children and Public Protection has approved the below recommendations:

·       £870,646 is to be allocated to nurseries in Westminster City Council to develop a universal meal offer based on £2.55 per meal to nurseries for academic year 2024-25

·       £694,260 is to be allocated to state funded secondary schools in Westminster City Council to enable them to provide a Free Lunch Offer to resident pupils in KS3 (Years 7-9) for the academic year 2024-25

·       That the Nursery and KS3 offers are made permanent on condition that the GLA continues to fund the universal Primary Free School Meal Offer.

·       The Cabinet Member for Children and Public Protection also accepts the GLA’s allocation which is still to be confirmed. The Council will transfer this to primary schools based on a £3 per pupil per day for non-FSM pupils so that schools are able to implement a free lunch offer for all school pupils.

Reasons for Decision

When the universal Free School Meal offer for children attending state funded Primary Schools was originally implemented, the Cost-of-Living crisis was one of the greatest challenges facing residents and it continues to be a high priority. In Westminster, around a quarter of households across the city (approximately 32,000 households) are particularly vulnerable to rises in living costs, with some people facing extreme hardship. The guarantee that children will have access to at least one meal a day is expected to improve the health and wellbeing for those currently experiencing food insecurity – bringing benefits for children’s growth and development and educational attainment, as well as mental health benefits for their families due to reducing concerns about food insecurity.

Summary of Decision

This report approves the allocation of £6,452 per annum for three years to AgeUK Westminster.

Reasons for Decision

This funding will support the delivery of the Breathe Easy Westminster group, a group which supports local residents with respiratory conditions, alongside their families, carers and friends.

Summary of Decision

This decision grants permission to enter into a wayleave agreement to Hyperoptic Ltd to install, maintain and repair fibre network equipment at the Carlton Dene development.

Reasons for Decision

Wayleave required to provide broadband connection to future residents and workers at the Carlton Dene development site.

Summary of Decision

That the Cabinet Member for Housing approves direct awards for the following:

·         Award of a contract for the provision of accommodation at Queen Mary & Chapter Street for women with complex mental health needs, to The Riverside Group Limited (company number IP030938)from 1^st January 2022 to 31^st December 2024 for the contract value of £2,036,565.08.

·         Award of a contract for the provision of hostel accommodation at Edward Alsop Court for men with complex needs requiring 24/7 support to Look Ahead Care and Support Limited(company number IP21004R) from 1^st April 2021 to 31^st March 2026 for the contract value of £3,416,304.

·         Award of a contract for the provision of hostel accommodation at King George’s hostel for men with complex needs requiring 24/7 support, to Single Homeless Project (The) (company registration number 01741926) from 1^st April 2023 to 31^st March 2026 for the contract value of £2,198,172.

·         Award of a contract for the provision of the move on and resettlement service, to St Mungo Community Housing Association (Company number: 8225808 Charity number – 1149085) from 1^st October 2021 to 31^st March 2026 for the contract value of £3,237,156.

·         Award of a contract for the provision of women’s safe space service, to St Mungo Community Housing Association (Company number: 8225808 Charity number – 1149085) from 1^st October 2021 to 31^st March 2025 for the contract value of £2,292,175.

·         Award of a contract for the provision of assessment and reconnection services at Harrow Road, to St Mungo Community Housing Association (Company number: 8225808 Charity number – 1149085) from 1^st April 2020 to 31st March 2026 for the contract value of £4,277,437.

·         Award of a contract for the provision of an assessment centre at Passage House, to Passage 2000 (Company number 03885593, Charity number –1079764)  from 1^st April 2020 to 31^st March 2026 for the contract value of £4,630,089.

·         Award of a contract for Housing First provision, to St Mungo Community Housing Association (Company number: 8225808 Charity number – 1149085)from 1^st April 2022 to 31^st March 2026 for the contract value of £2,404,554.

·       Award of a contract for accommodation at Dean Court and London Hotel, from AA Accommodation Services Limited (trading variously as Primus Properties, Dean Court Hotel and The London Hotel) (company number 11688672) from 1^st September 2022 (the service at London Hotel to commence on 1^st September 2023) to 31^st March 2025 for the contract value of £2,439,391 (inclusive of VAT as VAT is applicable to these services).

·         Award of a contract for accommodation at St Giles Hotel, from St Giles Hotel Ltd (company number 02954321)from 1^st April 2022 to 31^st March 2025 for the contract value of £4,562,056 (inclusive of VAT as VAT is applicable to these services).

·         Award of a contract for security and concierge services from Critico Security (LDN) Ltd (company registration number 11842015) from 1^st April 2022 to 31^st March 2025 for the contract value of £1,667,194.

·         Award of a contract for complex needs to Church Army (company registration number 00037169) from 1 April 2018 to 31^st March 2025 for the contract value of £1,810,000. 

Reasons for decision

The recommendations are to directly award contracts until March 2025, with a number of accommodation-based services operating to March 2026, with the option to terminate on six months’ notice (3 months’ notice for harrow road) ending no earlier than 31 March 2025. These contract awards are to ensure all services currently delivered under implied terms, are regularised with a signed contract in place. This is to ensure transparency and contractual agreement on the delivery of the service specification, payment terms and terms and conditions of service.

The recommended contract duration aligns to the current 3-year rough sleeping initiative (RSI) grant funded settlement from the department of levelling up, housing and communities (DLUHC) and crucially allows time for the development of a commissioning plan. This plan will be co-designed with the voluntary and community sector and users by experience, informed by the Westminster Housing Commission’s recommendations and linked to the homelessness and rough sleeping strategy and will set the future commissioning intentions, models of delivery and opportunities for partnership working. The commissioning plan will inform a programme of retendering during 2024, with new service provision commencing from April 2025 onwards.

Accommodation based services having contracts in place until 31 March 26 with a break clause at 31 March 25, will allow for a rolling programme of retendering. It allows for accommodation based services to have a co-terminus end date to enable recommissioning and also recognises the need to have longer mobilisation periods for accommodation-based services. An asset review will be undertaken to look at the different types of accommodation based supported accommodation in the borough and how this can be recommissioned going forward. It is not feasible to in-source these services for the period remaining before the council goes out to tender.

Continuity of service provision during this period of commissioning design, engagement and then retendering is vital for this vulnerable cohort of service users, without which they may experience homelessness and increased vulnerability.

NNDR Localism Relief for Meanwhile On Activations Fit-out periods

Summary of Decision

The reports seeks approval for the application of NNDR Localism Relief for the Meanwhile On programme to be expanded to include the fit-out period/s of stores.

Reasons for Decision

The extension of NNDR relief will ensure that the Council can be flexible in responding quickly to market needs and unlocking space opportunities.

Summary of Decision

The Executive Director of Regeneration, Economy and Planning has approved the surrender of the existing commercial lease to the Council and to approve a compensation payment to be paid to Unique Pub Properties Limited the registered leasehold proprietor of the Lord High Admiral Pub, 95 Church Street, for the sum stated in confidential report attached + reasonable legal fees for the negotiation a deed of surrender and reasonable surveyors fees for the negotiation of deed of surrender and compensation fees (in line with CPO guidelines).

Reasons for Decision

This decision will precipitate the removal of a formal CPO objection and yield up a vacant unit to facilitate the demolition and development of Site A.

Summary of Decision

The Cabinet Member for Housing Services has approved:

1)    the direct award of a contract for the delivery of a Housing Management System (HMS) to MRI Software Limited for a period of two-years from 11 October 2024 with two additional one-year optional renewals (2+1+1) at total value of £4,798,220.40

Reasons for Decision 

Prior to a full reprocurement of HMS circa 2026 – 2028 this direct award for an initial period of two years will allowsufficient time to complete a comprehensive data cleanse and needs analysis that will inform the future reprocurement of HMS.

Additionally, with the introduction of new reporting requirements through the Social Housing (Regulation) Act from April 2024 there is a need to provide system continuity for staff to ensure compliance with requirements.

Reimplementation of the current vendors updated software (MRI Housing Enterprise) is seen as the best solution for the service. A new contract of up to 4 years with the existing vendor would allow for a new instance of the latest product to be set up alongside Orchard.

Summary of Decision

The Cabinet Member for Climate, Ecology and Culture has approved the delegation of authority for WCC Culture Fund spending decisions below £250,000 to the Executive Director, Regeneration, Economy and Planning. The Cabinet Member has also approved that all Culture Fund individual spending decisions are to be made in consultation with the Cabinet Member for Climate, Ecology and Culture through both written and in-person briefings.

Reasons for Decision

A Cabinet Member Report was approved in November 2022 by the Cabinet Member for Young People, Learning and Leisure entitled Repurposing of unallocated MyWestminster funding towards a dedicated budget for cultural activity. The Cabinet Member Report recommended repurposing unallocated MyWestminster funding towards a dedicated cultural budget to fund cultural activity throughout the city’s communities as part of the council’s strategy to create a fairer Westminster, nurturing the wellbeing of local residents while enabling both the visitor economy and local cultural organisations to thrive.The purpose of this Cabinet Member Report is to formalise the decision-making process of allocating funds, described in the November 2022 Culture Fund Cabinet Member Report, by delegating final spending decisions on individual Culture Fund programmes to the Executive Director, Regeneration, Economy and Planning.

Summary of Decision

The Cabinet Member for Children, Communities and Public Protection has approved the renewal of the borough wide PSPO for the control of street drinking until 23:59hr on the 24 June 2027 on the same terms. The Cabinet Member has also approved the renewal of the borough wide PSPO for dog control until 23:59hr on the 24 June 2027, and to vary to extend this into 5 new geographical areas as set out in the report, on the same terms.

Reasons for Decision

On 16 March 2018, the Cabinet Member gave approval to create new controlled drinking and dog control Public Space Protection Orders (PSPO) for 3-years.  On 24 June 2021 the PSPOs were renewed. These orders expire on 24 June 2024 and this paper makes recommendations to renew and vary the orders for a 3-year period commencing on 25 June 2024 and expiring on 24 June 2027.

Summary of Decision

The Cabinet Member for Planning and Economic Development has approved the following Neighbourhood CIL bids, details of which are set out in this report:

1.     V.O. Curations Additional Workspaces

2.     Shop and Donate Store and Community Café

3.     Bishops Bridge Parapets

4.     Somerset House Street Furniture

5.     Grand Junction Adding Access

6.     Soho Monitoring Study

The Cabinet Member for Planning and Economic Development has approved with conditions the following Neighbourhood CIL bids, details of which are set out in this report:

7.     St Saviour’s War Memorial Restoration

8.     Soho Heritage Audit

Reasons for Decision 

To ensure robust and effective expenditure and reporting in line with the Planning Act (2008) and the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, the revised CIL Spending Policy Statement (2022), and the council’s frameworks for resource allocation and management.

Summary of Decision

That the Cabinet Member for Planning and Economic Development approve with conditions the following Neighbourhood CIL bids, details of which are set out in this report:

1.     Denbigh Street Piazza Public Realm Improvement

2.     Southampton Street Public Realm Enhancements Design and Feasibility Study

3.     Holcroft Memorial Portraits

4.     St Anne’s Garden Accessibility Scheme

Reasons for Decision 

To ensure robust and effective expenditure and reporting in line with the Planning Act (2008) and the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, the revised CIL Spending Policy Statement (2022), and the council’s frameworks for resource allocation and management.