Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

23/09/2020 - Westminster's Housing Performance Performance 2020 ref: 1239    Recommendations Approved

Decision Maker: Audit and Performance Committee

Made at meeting: 23/09/2020 - Audit and Performance Committee

Decision published: 05/05/2022

Effective from: 23/09/2020

Decision:

7.1      The Committee received an overview of the standards and delivery of improvements in the housing service, in the context of the Covid-19 pandemic, from Neil Wightman, (Director of Housing).

 

7.2      The Committee discussed issues including significant reductions in repairs during the pandemic, communications with tenant residents, dealing with anti-social behaviour; and engagement relating to tenancy fraud. The Committee heard that major works had had to stop as residents were on site due to Covid-19 restrictions and that a larger number of people were claiming Universal Credit Benefit.

 

7.3      The Committee further discussed the work of a scrutiny task group committee in 2018 which had examined City West Homes (CWH), the corporate culture and staff turnover at CWH and resourcing within the Council to deal with tenancy fraud. Neil Wightman advised the Committee that the City Council was sufficiently resourced and David Hughes observed that the Fraud Team worked closely with the Housing team.

 


05/04/2022 - 2 Ashbridge Street London NW8 8DS ref: 1638    Recommendations Approved

Decision Maker: Planning Applications Sub-Committee (2)

Made at meeting: 05/04/2022 - Planning Applications Sub-Committee (2)

Decision published: 03/05/2022

Effective from: 05/04/2022

Decision:

Erection of an electrical substation to rear of new building and associated works including protective fencing.

 

Charles Winch addressed the Sub-Committee in support of the Application.

 

RESOLVED: (For Councillors Robert Rigby, Tony Devenish, Councillor Mark Shearer: Against Councillor Tim Roca)

 

1.     That conditional permission under Regulation 3 of the Town and Country Planning General Regulations 1992 be granted.

 

2.     That an Informative be included which encourages the use of greening on the External Treatment.

Wards affected: Church Street;


29/04/2022 - NNDR Hardship Relief Awards (2020/21 - Third Tranche) ref: 1646    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 29/04/2022

Effective from: 29/04/2022

Decision:

Recommendations

The Cabinet Member has approved the award of NNDR Hardship relief to the businesses shown at Appendix B and the arrangements for hardship applications to revert to pre-pandemic arrangements for all applications received since 31st March 2022.

 

Reasons for Decision 

The proposed awards have each met the mandatory requirements of the NNDR Hardship Relief scheme specific to 2020/21 financial year and have been given an evaluation score sufficient to qualify for an award.

 

Wards affected: (All Wards);

Lead officer: Martin Hinckley


26/04/2022 - Approval of Recommendations from the Rating Advisory Panel - 08/03/22 ref: 1645    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 26/04/2022

Effective from: 26/04/2022

Decision:

The Cabinet Member has approved the recommendations of the Rating Advisory Panel held on 8th March 2022 and determined the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

 

Reasons for Decision

 

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

 

Lead officer: Gemma Williams


27/09/2021 - Minutes ref: 1459    Recommendations Approved

Decision Maker: Adults and Public Health Policy and Scrutiny Committee

Made at meeting: 27/09/2021 - Adults and Public Health Policy and Scrutiny Committee

Decision published: 25/04/2022

Effective from: 27/09/2021

Decision:

3.1.      The minutes of the meeting on 15th July 2021 were approved after requests for corrections.

 

3.2.      The first correction was in section 4.8 of the minutes to clarify which ‘Harris School’ was referred too. It was agreed that the minutes would be updated to include ‘Harris School Westminster Sixth Form.’

 

3.3.      The second correction was in section 6.1 of the minutes in reference to the discussion on the Healthwatch report. The Chairman wanted it reflected in the minutes that the Committee wanted more quantitative data from Healthwatch. It was discussed that Healthwatch has limited resources and might not be able to provide aggregated data, but they do provide qualitative analysis.

 

3.4.      The third correction was in section 7.8 of the minutes in reference to the use of the word ‘unanimous’, this word will be removed. The Chairman also asked that, when referencing the closure of the Gordon Hospital, the word, “temporary” be inserted in, so that the minutes read, “the temporary closure of the Gordon Hospital”.


27/09/2021 - Obesity and Metabolic Diseases Report ref: 1461    Recommendations Approved

Decision Maker: Adults and Public Health Policy and Scrutiny Committee

Made at meeting: 27/09/2021 - Adults and Public Health Policy and Scrutiny Committee

Decision published: 25/04/2022

Effective from: 27/09/2021

Decision:

6.1.      The Committee received a report from Anna Raleigh, Director of Public Health, on obesity in Westminster. It was noted that the Council had launched the “Tackling Childhood Obesity Together” programme which demonstrated that a place-based approach was required and formed the basis of the current Change4Life Programme.

 

6.2.      The Committee reflected that tackling obesity was complex and multifaceted. Members discussed what levers the Council had to involve businesses.

 

6.3.      The Committee discussed the importance of joint working between Council directorates. Officers provided an example of effective cross-council working such as ensuring streets are well-lit so that residents felt safer to walk around the City.

 

6.4.      The Committee reflected on the Council’s physical health offer. Concerns were raised by Members regarding the lack of free indoor leisure activities during the winter and whether more after school clubs could be encouraged.

 

6.5.      Members further raised concerns that the report focused too much on encouraging physical activity and not enough on educating residents about healthy diets. Officers informed the Committee that the Change4Life programme was a whole-family approach and focused on supporting children, young people, families and carers to lead healthier and happier lives.

 

6.6.      The Committee also discussed the difficulty of reducing obesity rates. Senior Officers reflected that the Council needed to change its approach to tackling obesity and that a whole-systems approach would be required, with multi-agency working across the CCG and Northwest London.

 

Actions

1.         Scrutiny Officers to begin scoping for a Task Group on obesity in Westminster.


25/04/2022 - Membership ref: 1644    Recommendations Approved

Decision Maker: Appointments Sub-Committee

Made at meeting: 25/04/2022 - Appointments Sub-Committee

Decision published: 25/04/2022

Effective from: 28/04/2022


25/04/2022 - Housing Payment Review Advisory Panel: (22.03.22) Determination of Discretionary Housing Payment Review Application ref: 1643    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 25/04/2022

Effective from: 25/04/2022

Decision:

Recommendation:

The Cabinet Member has approved the recommendations of the Discretionary Housing Payment Review Advisory Panel meeting of 22 March 2022.

 

Reason for the Decision:

The Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in the restricted Appendix A.

Wards affected: (All Wards);

Lead officer: Gwyn Thomas


25/04/2022 - Award of New Parking Technology Contract ref: 1642    Recommendations Approved

Following a full procurement process, the report is to enable the award of the new Parking Technology contract to the preferred bidder.

 

Decision Maker: Cabinet Member for City Management

Decision published: 25/04/2022

Effective from: 03/05/2022

Decision:

1.        Recommendations

1.1      Part B of this report be confidential pursuant to paragraph 3 of Schedule 12A to the Local Government Act 1972 because it contains information relating to the financial or business affairs of tenderers for the contract which is the subject of this report.

 

1.2      That the Cabinet Member for Environment and City Management approves the recommendation to award a contract for the provision of Parking Technology Systems to EST Solutions Ltd, trading as E Street, company registration number 07587280 for an initial period of six years with and estimated contract value of £7,167,017.  The initial six years contract period includes a period of one year for implementation and mobilisation from 1st April 2022.  In addition, the option to extend the contract by way of up to two five year extension periods to continue to deliver the services for up to a further ten years for an estimated additional contract sum of £10,176,450.

 

1.3      That the capital expenditure of £1,963,592 for the 12 month Mobilisation phase of the contract for 2022/23 be approved.

 

2.        Reasons for Decision 

2.1       The tender submitted by EST Solutions Ltd for providing the Parking Technology Systems was the winning bid. The supporting information provided in the submission gave the Council the necessary assurances that the required attention to detail would go into the setup of each of the solutions. EST Solutions Ltd’s bid accordingly achieved the highest quality score.

 

 

2.2      The current parking contracts are due to expire, and in order for the Council to provide continuation of services it was necessary to reprocure this service. The award of the Parking Technology Systems Contract is the first phase of the wider re-procurement of Parking Services contracts to commence over the next 12 months in order to maintain the high level of services required by the Council.

 

Wards affected: (All Wards);


13/04/2022 - Commercial letting of 11/21 Bravington Road, London, W9 ref: 1640    Recommendations Approved

The proposal is to enter into a new 25-year lease with the preferred bidder. 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 13/04/2022

Effective from: 13/04/2022

Decision:

Recommendation

The Cabinet Member for Finance and Smart City has approved the grant of a 25-year lease to N Family Club on the Heads of Terms within the restricted appendix.

 

Reason for the decision

Under the WCC Constitution Cabinet Member approval is required where the initial rent under a lease is in excess of £125,000 per annum which applies in this case.

Wards affected: Queen's Park;

Lead officer: Philip Owen


12/04/2022 - Lease of land to London Power Networks for an electricity substation at Tachbrook Mews, Queen Mother Sports Centre ref: 1639    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 12/04/2022

Effective from: 12/04/2022

Decision:

Recommendation 

The Cabinet Member for Finance and Smart City has approved the grant of a lease to London Power Networks PLC for a period of 99 years.

 

Reason for the decision 

Under the WCC Constitution Cabinet Member approval is required to enter into a lease of more than 25 years.

 

Wards affected: Vincent Square;

Lead officer: Lloyd Runham-Cuenca


04/04/2022 - Award of the Parking Business Processing & Technology Contract ref: 1637    Recommendations Approved

In line with the strategy of re-procuring the suite of parking contracts to commence in 2023, it is necessary to continue with the current contract arrangements until the new contracts are in place. The report is to enable the award of the Business Processing & Technology Contract up to the commencement of the new suite of contracts.

 

Decision Maker: Cabinet Member for City Management

Decision published: 04/04/2022

Effective from: 12/04/2022

Decision:

1.           Recommendations

1.1        That Part B of this report be confidential pursuant to paragraph 3 of Schedule 12A to the Local Government Act 1972 because it contains information relating to the financial or business affairs of tenderers for the contract which is the subject of this report.

 

1.2    That the Cabinet Member for Environment and City Management approves the recommendation to award the Parking Business Processing and Technology Contract for the provision of parking technology software, back-office permit issuance, PCN management for the period from 1 May 2022 to 31 March 2023 to NSL Limited. The full contract term is 11 months at an estimated total contract cost of £5.678m (variable transaction volumes affecting final value).

 

1.3    That the Cabinet Member for Environment and City Management approves the Waiver of the Procurement Code to allow a direct award of a contract to NSL Ltd.

 

2.        Reasons for Decision 

2.1      The COVID 19 crisis has played a major impact on service delivery, with the Council’s initial response being to focus on critical and essential services. As a result, staff were diverted to deal with urgent and business critical matters. Furthermore, a number of companies had to make their employees furloughed as they tackled the economic impact of the pandemic upon their businesses. As a result, issuing re-procurements at this time may have limited supplier participation. Uncertainty brought about by the COVID 19 crisis, most notably the changes to the amount of journeys into Westminster also meant that the Council spent additional time assessing the future requirements of parking contracts that the Council would need to have in place and how this would impact on new service  models and specifications.

2.2       Following on from the strategy to remove the technology services elements  from the Business Processing and Technology Services Contract for future services, this direct award will allow time for the implementation of a new parking technology software solution to be delivered under a separate contract. The Council wants to be in a position where it is able to provide details of the software solution that underpins both the Business Processing Parking Services Contract and the People and Resources Services Contract to potential providers for new contracts which will be procured to commence in 2023.

2.3       The design of the future operating model for Parking Services has now been finalised and the project team are now at the latter stages of developing relevant procurement strategies. This is pending internal governance approval with the re-procurement to be issued shortly there afterwards once governance approvals have been obtained. Re-procured new service contracts are planned to commence from 1 April 2023, and it is necessary to have the current services provided in the interim until 1 April 2023.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wards affected: (All Wards);


08/03/2022 - 581 - 587 Harrow Road London W10 4RH ref: 1635    Recommendations Approved (subject to call-in)

Decision Maker: Planning (Major Applications) Sub-Committee

Made at meeting: 08/03/2022 - Planning (Major Applications) Sub-Committee

Decision published: 04/04/2022

Effective from: 08/03/2022

Decision:

 

Demolition of the existing buildings, construction of part 4, part 5 and part 6 storey building to create ground floor commercial space and twenty five, 1-bedroom flats with private balconies, bicycle storage, refuse storage and communal roof terrace.

 

Late representations were received from:

 

Councillor Dimoldenberg 06.03.2022

Councillor McAllister 07.03.2022

Parish of St John the Evangelist at Kensal Green 07.03.2022

WCC Affordable Housing Manager 07.03.2022

WCC Tree Memo 07.03.2022

WCC Officer Memo 08.03.2022

 

RESOLVED

 

(FOR Councillors Robert Rigby, Jim Glen, Louise Hyams and Mark Shearer: AGAINST Councillor David Boothroyd: ABSTAINED Councillor Geoff Barraclough)

 

1. Grant conditional permission, subject to the completion of a S106 legal agreement to secure:-

 

a) Provision of 25, one bedroom intermediate homes for rent, let at London Living Rents, with tenancies for a maximum period of five years.

b) A financial contribution of £7,500.00 towards the Westminster Employment Service (index linked and payable on commencement of development.

c) A financial contribution of £27,520 towards Carbon Offset Fund (index linked and payable on commencement of development).

d) All highway works immediately surrounding the site required for the development to occur prior to occupation of the development, including reinstatement of the existing vehicle crossovers (Harrow Road and St John’s Terrace) as footway and creation of on-street parking bays and electric vehicle charging point (subject to detail design and the approval of the Highway Authority). Threshold level checks prior to commencement of development. All of the above to the Council’s specification, at full cost (administrative, legal, and physical) of the developer.

e) Lifetime Car Club Membership for Residential Occupiers from first occupation of the development. (Car Club operator must be a CarPlus member).

f) Monitoring costs

 

2.If the s106 agreement has not been completed within 3 months from the date of the Committee's resolution then:

 

a) the Director of Place Shaping and Town Planning shall consider whether the permission can be issued with additional conditions attached to secure the benefits listed above. If this is possible and appropriate, the Director of Place Shaping and Town Planning is authorised to determine and issue such a decision under Delegated Powers; however, if not

b) the Director of Place Shaping and Town Planning shall consider whether permission should be refused on the grounds that is has not proved possible to complete an agreement within an appropriate timescale, and that the proposals are unacceptable in the absence of benefits that would have been secured; if so the Director of Place Shaping and Town Planning is authorised to determine the application and agree appropriate reasons for refusal under Delegated Powers.

 

3. An informative requesting that terraces be kept free from clutter.

 

Wards affected: Queen's Park;


08/03/2022 - South West Wing Bush House Strand London WC2B 4RD ref: 1634    Recommendations Approved (subject to call-in)

Decision Maker: Planning (Major Applications) Sub-Committee

Made at meeting: 08/03/2022 - Planning (Major Applications) Sub-Committee

Decision published: 04/04/2022

Effective from: 08/03/2022

Decision:

 

Refurbishment and reconfiguration of the existing Bush House South West Wing including an extension at roof level, rear extension; minor demolition works associated with internal and external alterations to provide class E at ground floor and dual alternative use for either Class E (office) or Class F1 (educational) at basement, part ground floor and first to tenth floor, outdoor terraces, hard and soft landscaping and associated works.

 

Late representations were received from:

 

Blythe Dunk (08/03/2022)

Hannah Willcock (08/03/2022)

 

RESOLVED UNANIMOUSLY 

 

1. Grant conditional permission, subject to a s106 legal agreement to secure the following:

 

a) A financial contribution of £281,580 (index linked) towards the City Council's Carbon Off Set fund (payable prior to the commencement of the development);

b) Monitoring and reporting on the actual operational energy performance of the building, including as built and in-use stage data;

c) In the event the office use is implemented, a financial contribution of £132,000 (index linked) towards initiatives that provide local employment, training opportunities and skills development and supporting the Westminster Employment Service (payable prior to the commencement of the development);

d) Measures to protect the trees adjacent to the site during the works; and e) The costs of monitoring the S106 agreement.

 

2. If the legal agreement has not been completed within six weeks of the date of the Committee resolution, then:

 

a) The Director of Place Shaping and Town Planning shall consider whether the permission can be issued with additional conditions attached to secure the benefits listed above. If this is possible and appropriate, the Director of Place Shaping and Town Planning is authorised to determine and issue such a decision under Delegated Powers; however, if not

b) The Director of Place Shaping and Town Planning shall consider whether permission should be refused on the grounds that it has not proved possible to complete an agreement within the appropriate timescale, and that the proposals are unacceptable in the absence of the benefits that would have been secured; if so, the Director of Place Shaping and Town Planning is authorised to determine the application and agree appropriate reasons for refusal under Delegated Powers.

 

1.   Amend draft condition 11 to restrict the use of roof terrace to 08:00 - 20:00hrs.

 

Wards affected: St James's;


08/03/2022 - Travis And Perkins Building 149 Harrow Road London W2 6NA ref: 1633    Recommendations Approved (subject to call-in)

Decision Maker: Planning (Major Applications) Sub-Committee

Made at meeting: 08/03/2022 - Planning (Major Applications) Sub-Committee

Decision published: 04/04/2022

Effective from: 08/03/2022

Decision:

 

 

Demolition of existing Travis Perkins building(s) on the Site at 149 Harrow Road, erection of a new building (plus basement) comprising reprovision of builder’s merchant (Sui Generis) and student accommodation (Sui Generis), ancillary community space (Sui Generis) and student amenity terraces above, together with public realm works to Harrow Road and the creation of a canal side path with landscaping. Provision of cycle parking and car parking for the builder’s merchant. Relocation of bus shelter on Harrow Road. Works associated with the creation of new public walkway under Bishops Bridge Road bridge. Installation of plant equipment photo voltaic panels and other associated works. [The development is accompanied by an Environmental Impact Assessment].

 

Additional representations were received from:

 

Mr Mark Brown - Email (18/02/2021)

Mr Bruce Blair – Letter 08/03/2021)

Mr Mark Brown - Email (24/03/2021)

Mr Bruce Blair – Letter (06/04/2021)

Mr Bruce Blair – email (24/04/2021)

Mr Mark Brown – Email (26/04/2021)

Mr Bruce Blair – Email (08/05/2021)

Mr Mark Brown – Email (10/05/2021)

Mr Bruce Blair – Email (10/05/2021)

Mr Mark Brown – email (26/05/2021)

Mr Bruce Blair – Email (01/06/2021)

Mr Bruce Blair – Email (07/06/2021)

Mr Mark Brown – Email (08/06/2021)

Mr Mark Brown – Email (26/11/2021)

Mr Bruce Blair – Email (30/11/2021)

Mr Mark Brown – (22/12/2021)

Mr Bruce Blair – Letter (05/01/2022)

Mr Joe McNally (29/07/2021)

Mariam Ali-Puttergill (29/07/2021)

Ms Kiko Thiel (14/09/21)

Dr Sumon Halder (30/09/2021)

Mr Vincent Yariv (27/10/2021)

Ms Cath Griffith (21/10/2021)

Mr James Robertson (21/10/2021)

Mr Richard Alford (25/10/2021)

Miss Alison Ross (25/10/2021)

Mr Peter Cross (26/10/2021)

Miss Rebecca Osborne (28/10/2021)

Mrs Nicky Hessenberg (29/11/2021)

Miss Karen Eaton (30/11/2021)

Mr Roger Lynn (30/11/2021)

Miss Jemma Japhet (01/12/2021)

Councillor Paul Dimoldenberg, Ms Judith Southern and Md Chowdhury (03/12/2021)

Mr Harry Aitken (03/12/2021)

Mrs Tatiana von der Pahlen (03/12/2021)

Mr Nawaz Haukim (04/12/2021)

Councillor Matthew Green (05/12/2022)

Mr Ian Bates (05/12/2022)

Mr Iain Kennedy (06/12/2021)

Ms Michelle Kathryn Essomé (07/12/2021)

Mr James Cooper (25/02/2022)

Councillor Matthew Green, Councillor Melvyn Caplan and Councillor Lorraine Dean (28/02/2022)

Ms Jan Radisic (01/03/2022)

Ms Heidi Kingstone (02/03/2022)

Miss Alex Webb (02/03/2022)

Miss Elizabeth Kynoch (03/03/2022)

Mr Jim McKinley (03/03/2022)

Ms Amelia Ali (03/03/2022)

Mr Luke Johnson (03/03/2022)

Mr John Walton (SEBRA) (03/03/2022)

Councillor Antonia Cox (04/03/2022)

 

Late representations were received from:

 

Travis Perkins and Unite Students (04/03/2022)

Ms Louise Carter (04/03/2022)

Ms Maureen Stockwell (04/03/2022)

Ms Jenny Rick-Harris (04/03/2022)

Mr Michael Will (04/03/2022)

R W Living (04/03/2022)

Mr Sebastian Nicholas Rosin (04/03/2022)

Miss Beatrice Freedman (05/03/2022)

Ms Dina Lamberton (05/03/2022)

Mr Michael McKay (05/03/2022)

Mrs Mina Bonakdar (05/03/2022)

Mr Jonathan Lass (06/03/2022)

Mr Mike Mannering (06/03/2022)

Mr Anup Karia & Mrs Shriti Karia (07/03/2022)

Mr Paul Hayes (07/03/2022)

Ms Rongchen Tang (07/03/2022)

Ms Rosalind Graham (07/03/2022)

Ms Johanna Orzechowski (07/03/2022)

Ms Kay Buxton – Paddington Partnership (07/03/2022)

Ms Ann Williams (07/03/2022)

Mr Turpin Senou (07/03/22)

Ms Alexandra Juliet Kirsta (08/03/2022)

Ms Anne Von Bennigsen 08/03/2022)

Mr John Zeiger (08/03/2022)

 

Mr Will White addressed the Sub-Committee in support of the application.

Mr Nick Pinney addressed the Sub-Committee in support of the application.

 

Mr Bruce Blair addressed the Sub-Committee in objection to the application.

Ms Usha Sarma addressed the Sub-Committee in objection to the application.

Mr John Zealley addressed the Sub-Committee in objection to the application.

Councillor Heather Acton addressed the Sub-Committee in objection to the application.

Councillor Matthew Green addressed the Sub-Committee in objection to the application.

Councillor Melvyn Caplan addressed the Sub-Committee in objection to the application.

Councillor Lorraine Dean addressed the Sub-Committee in objection to the application.

Councillor Susie Burbridge addressed the Sub-Committee in objection to the application.

 

 

RESOLVED UNANIMOUSLY 

 

Councillor Boothroyd removed himself from voting on this application.

 

Subject to referral to the Mayor of London, that permission be refused on the following grounds:

 

1.                                                                                                    Highways and Servicing

2.   Loss of light and increased sense of enclosure

 

It was also agreed that the development would be refused for a third reason, namely:

 

3.  Negative impact on the setting of adjacent heritage assets due to its height and mass.

 

Wards affected: Hyde Park;


08/03/2022 - Minutes ref: 1632    Recommendations Approved (subject to call-in)

Decision Maker: Planning (Major Applications) Sub-Committee

Made at meeting: 08/03/2022 - Planning (Major Applications) Sub-Committee

Decision published: 04/04/2022

Effective from: 08/03/2022

Decision:

3.1      RESOLVED:

 

That the minutes of the meeting held on 18 January 2022 be signed by the Chair as a correct record of proceedings.

 


08/03/2022 - Membership ref: 1631    Recommendations Approved (subject to call-in)

Decision Maker: Planning (Major Applications) Sub-Committee

Made at meeting: 08/03/2022 - Planning (Major Applications) Sub-Committee

Decision published: 04/04/2022

Effective from: 08/03/2022

Decision:

1.1       There were no changes to the membership.


04/04/2022 - Award of the Parking People & Resources Contract ref: 1636    Recommendations Approved

In line with the strategy of re-procuring the suite of parking contracts to commence in 2023, it is necessary to continue with the current contract arrangements until the new contracts are in place. The report is to enable the award of the Parking People & Resources Contract up to the commencement of the new suite of contracts.

 

Decision Maker: Cabinet Member for City Management

Decision published: 04/04/2022

Effective from: 12/04/2022

Decision:

1.          Recommendations

1.1        That Part B of this report be confidential pursuant to paragraph 3 of Schedule 12A to the Local Government Act 1972 because it contains information relating to the financial or business affairs of tenderers for the contract which is the subject of this report.

 

1.2    That the Cabinet Member for Environment and City Management approves the recommendation to award the Parking People & Resources Contract for the provision of parking marshal services, issuing of PCNs, on street parking suspensions services, management, uniforms and stationery for the period from 1 May 2022 to 31 March 2023 to NSL Limited. The full contract term is 11 months at an estimated total contract cost of £6.471m (variable marshal hours affecting final value).

 

1.3    That the Cabinet Member for Environment and City Management approves the Waiver of the Procurement Code to allow a direct award to NSL Limited.

 

2.        Reasons for Decision 

2.1      The COVID 19 crisis has played a major impact on service delivery, with the Council’s initial response being to focus on critical and essential services. As a result, staff were diverted to deal with urgent and business critical matters. Furthermore, a number of companies had to make their employees furloughed as they tackled the economic impact of the pandemic upon their businesses. As a result, issuing re-procurements at this time may have limited supplier participation. Uncertainty brought about by the COVID 19 crisis, most notably the changes to amount of journeys into Westminster, also meant that The Council spent additional time assessing what the future requirements of parking contracts in Westminster would need to be and how this would impact on service specifications and models.

2.2       Following on from the strategy to remove the Technology element from the Business Processing and Technology Contract, this direct award will allow time for the implementation of the Parking Technology Systems Software Solution Contract to be awarded. The Council want to be able to provide details of the software solution that underpins both the Business Processing Parking Services Contract and the People and Resources Contract to suppliers for these contracts that will commence in 2023.

2.3       The design of the future operating model for Parking Services has now been finalised and the project team are now at the latter stages of developing the tender strategy. This is pending internal governance approval with the re-procurement of relevant services to be issued shortly there afterwards. New re-procured contracts are planned to commence from 1 April 2023, and it is necessary to have continuity of these services in the interim until 1 April 2023.

 

Wards affected: (All Wards);


21/05/2015 - Review of Private Sector Housing Renewal Assistance 2015 ref: 332    Recommendations Approved

Decision regarding the level of charges to be levied in respect of the handyperson service and agreement to the changes to the Council's policy for financial assistance in respect of housing repairs and improvements.

Decision Maker: Cabinet Member for Adult Social Services and Public Health

Decision published: 31/03/2022

Effective from: 21/05/2015

Decision:

That the amendments to the full RRO policy outlined below in section 4 be approved: such changes to be brought into effect by the Executive Director of Growth, Planning and Housing under delegated authority on a date of his choosing.

 

The decision is necessary in order to provide the Cabinet Member with a means of approving the changes to the RRO policy referred to in section 4 in in an area of responsibility delegated to the Executive Director.

Wards affected: (All Wards);

Lead officer: Jake Mathias


25/03/2022 - Lease to enable minor flood prevention works in WC2H ref: 1626    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 25/03/2022

Effective from: 25/03/2022

Decision:

Recommendations

The Cabinet Member for Finance and Smart City has approved the grant of a supplemental lease for a small parcel of land in WC2H 7NA to UKPN for circa 967 years at a peppercorn rent.

 

Reasons for Decision 

 

Due to the important nature of the substation, it is recommended that this lease is created to improve the protection of supply of power to the West End economy.

Wards affected: St James's;

Lead officer: Ian McAuley


22/03/2022 - 90-104 Berwick Street – Surrender and Re-Grant of Headlease ref: 1625    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 22/03/2022

Effective from: 30/03/2022

Decision:

Recommendations 

The Cabinet Member for Finance and Smart City has approved: 

1.              the surrender of the existinghead-lease of 90-104 Berwick Street and the payment of monies up to £10.888million (net of VAT and insurance premium tax);  

2.              the simultaneous grant of the Retail Lease to BSS;and  

3.              the subsequent assignment of the Retail Lease by BSS to SSL and the entry by the Council into a necessary deed of covenant.  

 

Reasons for Decision 

Under the existing head-leasethe Council receives a net rent equivalent to 54.5% of the commercial income derived from the Property,which includes 11 vacant retail units.  The total income currently received totals £1 million per annum.   

 

Following the proposed surrender and grant of a new head-lease, the Council’s income will be solely derived from the letting of a new hotel within the re-development to Whitbread/Premier Inn.  This is currently the sum of £2 million with uplifts linked to the consumer price index in 2026 and every 5 years thereafter. 

 

Wards affected: West End;

Lead officer: Philip Owen


21/03/2022 - Greater London Authority (GLA) Care and Specialist Supported Housing (CASSH) Funding Contract ref: 1624    Recommendations Approved

To enter into a CASSH Contract with the GLA, following a successful funding bid application.

 

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 21/03/2022

Effective from: 29/03/2022

Decision:

1.     Recommendations

 

1.1. That the Cabinet Member for Communities and Regeneration:

 

1.1.1.    Approves the Council to enter into the Care and Specialist Supported Housing (CASSH) grant agreement with the GLA, covering the Lisson Arches development scheme.

 

1.1.2.     Delegates to the Executive Director of Growth, Planning and Housing to agree the terms of and authority to enter into the second CASSH grant agreement, when it is brought forward by the GLA.

 

 

2.     Reasons for Decision 

 

2.1.  Following a successful funding bid application, the Council is required to enter into a Care and Specialist Supported Housing (CASSH) grant agreement with the GLA to receive the funding.

 

Wards affected: (All Wards);


17/03/2022 - Approval of Expenditure from the Ward Budget of Marylebone High Street, St James's, Vincent Square and West End ref: 1623    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 17/03/2022

Effective from: 17/03/2022

Decision:

1.     Summary

 

1.1     This report seeks approval for the expenditure of £11,681.61 from the Marylebone High Street, St James's, Vincent Square and West End Ward Budget in order to commission:

 

(a)        Counselling and Psychotherapy 1:1 Sessions.

 

2.    Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £11,681.61 in respect of the above proposal, from the ward members of Marylebone High Street, St James's, Vincent Square and West End wards, as detailed in the report.

Wards affected: Marylebone; St James's; Vincent Square; West End;

Lead officer: Clare O'Keefe


17/03/2022 - Westminster Builds Business Plan 2022/23 ref: 1617    For Determination

Decision Maker: Shareholder Committee

Made at meeting: 17/03/2022 - Shareholder Committee

Decision published: 17/03/2022

Effective from: 17/03/2022

Decision:

To approve the business plan for 2022/23 for Westminster Housing Investments Ltd and Westminster Housing Developments Ltd, also known as ‘Westminster Builds’


17/03/2022 - Public Health Investment ref: 1622    Recommendations Approved

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 17/03/2022

Effective from: 25/03/2022

Decision:

Recommendations 

The Cabinet Member for Adult Social Care has approved investment in 23 projects to address the impact of Covid-19, costing £3,748,124. 

 

Reasons for Decision   

The Council made the commitment to invest from public health reserves in cross-council initiatives which address the impact of Covid-19.  

 


15/03/2022 - Acquisition of Office Building on Vauxhall Bridge Road ref: 1621    Recommendations Approved

Purchase of strategically located office building from current owner/occupier with short term leaseback to Vendor

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 15/03/2022

Effective from: 23/03/2022

Decision:

Recommendations 

 

The Cabinet Member for Finance and Smart City has approved a gross spend of up to £16.5m for the acquisition of the freehold known as 215 Vauxhall Bridge Road.

 

Reasons for Decision     

 

The Council intends to refurbish and redevelop the Queen Mother Sports Centre in the future and this purchase will enable greater value to be derived.

 

An inspection of the plans shows that incorporating this property into the wider site of the QMSC would not only enable better access for potential works, it would also significantly improve main road frontage on Vauxhall Bridge Road making development potential greater.

Wards affected: Warwick;

Lead officer: Philip Owen


14/03/2022 - Petition Response: Noise Nuisance Effecting Residents ref: 1620    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 14/03/2022

Effective from: 14/03/2022

Decision:

 

1.     Recommendations

1.1   That you note the action taken by the City Council to resolve the breaches of planning control identified to date.

1.2  That you note the Director of Law’s decision that condition 9 was not imposed to control activities nor noise generated in the service yard and as such cannot be relied upon as a mechanism by which the planning enforcement team may seek to control noise and disturbance from activities occurring in the Service Yard.

1.3   That you note the City Council’s attempts to resolve and mitigate noise from the service yard by seeking compliance with the terms of the approved Service Management Plan, the subject of condition 12.

1.4   That you agree that the investigation into the breach of condition 25 was reasonable and proportionate and note that this condition is now being complied with and the breach of planning control resolved. 

1.5  That you note and support the action taken by the Noise Service to investigate complaints of noise nuisance and that you agree no evidence has been witnessed to date to substantiate a Statutory Nuisance being caused.

 

2.        Reasons for Decision 

 

2.1    The City Council has dealt with the alleged breaches of planning control in a reasonable, proportionate, and transparent manner having regard to development plan policies and all other material considerations. Regard has also been had to the published ministerial statements and the fact that the breaches were occurring at an unprecedented time, during the Covid 19 Pandemic.

 

2.2    The Noise Service have responded to complaints from local residents.  Where complaints have been made anonymously monitoring has been conducted from external areas and where a named complainant has been identified monitoring has been carried out from within affected properties.  To date no evidence has been witnessed to substantiate a Statutory Nuisance.

 

Wards affected: Bayswater;


10/03/2022 - NNDR Covid-19 Additional Relief Fund (CARF) Scheme ref: 1618    Recommendations Approved

The report seeks approval of a NNDR discretionary scheme of NNDR allowances under the government’s new CARF scheme.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 10/03/2022

Effective from: 18/03/2022

Decision:

Recommendations 

 

The Cabinet Member for Finance and Smart City has approved the scheme as outlined in Section 5 of the report. 

 

The Cabinet Member for Finance and Smart City has approved the revised version of the Council’s “Guidelines for applications for NNDR discretionary Relief”. 

 

 

Reasons for Decision 

 

The proposed scheme seeks to support the main categories of business that have not previously received any local authority COVID-19 financial support.

 

Wards affected: (All Wards);

Lead officer: Martin Hinckley


17/03/2022 - Westco - Appointment of Director ref: 1615    For Determination

Decision Maker: Shareholder Committee

Made at meeting: 17/03/2022 - Shareholder Committee

Decision published: 09/03/2022

Effective from: 17/03/2022

Decision:

To approve the appointment of a Finance Director to the Board of Westco Trading Ltd.


17/03/2022 - Westco - Business Plan 2022-23 ref: 1614    For Determination

Decision Maker: Shareholder Committee

Made at meeting: 17/03/2022 - Shareholder Committee

Decision published: 09/03/2022

Effective from: 17/03/2022

Decision:

To approve the business plan for 2022-23 for Westco Trading Ltd


08/03/2022 - Approval of Expenditure from the Ward Budget of Bayswater and Knightsbridge and Belgravia ref: 1610    Recommendations Approved

This report seeks approval for the total expenditure of £49,530 from the Bayswater

and Knightsbridge and Belgravia Ward Budgets in order to commission:

 

(a)             Deep Cleansing – Bayswater - £23,660

(b)             Deep Cleansing – Knightsbridge and Belgravia - £25,870

 

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 08/03/2022

Effective from: 08/03/2022

Decision:

1.     Summary

 

1.1     This report seeks approval for the total expenditure of £42,120.00 from the Bayswater and Knightsbridge and Belgravia Ward Budgets in order to commission:

 

(a)             Deep Cleansing – Bayswater - £16,250.00

(b)             Deep Cleansing – Knightsbridge and Belgravia - £25,870.00

 

2.    Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £42,120.00 in respect of the above proposal, from the ward members of Bayswater and Knightsbridge and Belgravia wards, as detailed in the report.

Wards affected: Bayswater; Knightsbridge and Belgravia;


08/03/2022 - Sexual Health Promotion, Prevention and Support Service (Contract Award) ref: 1611    Recommendations Approved

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 08/03/2022

Effective from: 16/03/2022

Decision:

RECOMMENDATION

The Cabinet Member for Adult Social Care and Public Health has approved the contract award for delivering the Sexual Health Promotion, Prevention and Support Service to Turning Point Service Ltd for a period of three years with the option to extend for a further two years.

 

The Cabinet Member for Adult Social Care and Public Health has delegated approval to exercise the option to extend the contract to the Executive Director of Adult Social Care.  

 

REASONS FOR DECISION

The local authority has had commissioning responsibility for the current contract which ends in March 2022.

 

Wards affected: (All Wards);


08/03/2022 - Fees for Seymour Leisure Centre Project ref: 1612    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 08/03/2022

Effective from: 16/03/2022

Decision:

    Recommendation

The Cabinet Member for Finance and Smart City has approved expenditure on further professional services of up to £2.195m to obtain the professional services support required for the project up until the end of RIBA Stage 4.

 

The Cabinet Member for Finance and Smart City has approved a contract with Pell Frischmann Consultants Limited (Company Reg no. 1777946) in the sum of £892,652 for engineering services.

 

 

 

The Cabinet Member for Finance and Smart City has approved the strategy to appoint a suitably qualified contractor initially based on a Pre-Construction Services Agreement to provide expert advice on the deliverability of the project. 

 

Reasons for Decision

 

Renovation of the Seymour Leisure Centre has been considered for a number of years.  The council have committed to the relocation of Marylebone Library from its current leasehold base to a permanent new home within the Seymour Centre.  The creation of a new Seymour Centre provides further opportunity for combining other council services into a single council space and will be a flagship project to benefit local communities.

In order to progress the project now it is necessary to appoint engineers and other professional services in order to progress the analysis of options currently being worked up for the Centre.

 

Wards affected: Bryanston and Dorset Square;


02/03/2021 - Approval of Expenditure from the Ward Budget of Churchill, Tachbrook and Warwick ref: 1307    Recommendations Approved

This report seeks approval for the expenditure of £14,175.00 from the Churchill, Tachbrook and Warwick Ward Budget in order to commission:

(a) Upperdeckers Programme 2021

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 04/03/2022

Effective from: 02/03/2021

Decision:

Summary of Decision

 

That the expenditure of £14,000 to commission the Pimlico Neighbourhood Forum be approved.

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

2 March 2021

Implementation Date:

2 March 2021

Reference:

 

CMfC&R/4/020/21

 

Wards affected: Churchill; Tachbrook; Warwick;

Lead officer: Richard Cressey


04/03/2022 - Approval of Expenditure from the Ward Budget of Little Venice ref: 1608    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 04/03/2022

Effective from: 04/03/2022

Decision:

1.     Summary

 

1.1     This report seeks approval for the expenditure of £60,600.00 from the Little Venice Ward Budget in order to commission:

 

(a)             Bike Hanger Sites - £12,600.00

(b)             Fleming Court – Road Works £33,000.00

(c)             Crompton Street Doctor Bays £15,000.00

 

2.    Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £60,000.00 in respect of the above proposal, from the ward members of Little Venice ward, as detailed in the report.

Wards affected: Little Venice;

Lead officer: Mariame Lelenta


04/03/2022 - Approval of Expenditure from the Ward Budget of Bryanston and Dorset Square ref: 1606    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 04/03/2022

Effective from: 04/03/2022

Decision:

1.     Summary

 

1.1     This report seeks approval for the expenditure of £81,562.95 from the Bryanston and Dorset Square Ward Budget in order to commission:

 

(a)             x10 planters in ward

(b)             Air Filter System

(c)             Air Quality Monitoring 

(d)             Forest Area in Playground

 

2.    Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £81,562.95 in respect of the above proposal, from the ward members of Bryanston and Dorset Square ward, as detailed in the report.

Wards affected: Bryanston and Dorset Square;

Lead officer: Clare O'Keefe


04/03/2022 - Approval of Expenditure from the Ward Budget of Lancaster Gate ref: 1607    Recommendations Approved

Approval of Expenditure from the Ward Budget of Lancaster Gate

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 04/03/2022

Effective from: 04/03/2022

Decision:

1.     Summary

 

1.1     This report seeks approval for the expenditure of £20,070.00 from the Lancaster Gate Ward Budget in order to commission:

 

(a)   The planters from Windowflowers in Bishops Bridge Road.

 

2.   Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £20,070.00 in respect of the above proposal, from the ward members of Lancaster Gate ward as detailed in the report.

Wards affected: Lancaster Gate;


01/03/2022 - Approval of Expenditure from the Ward Budget of Lancaster Gate ref: 1604    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 01/03/2022

Effective from: 01/03/2022

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £49,508.00 in respect of the above proposal, from the ward members of Lancaster Gate ward(s), as detailed in the report.

Wards affected: Lancaster Gate;

Lead officer: Mariame Lelenta


01/03/2022 - Huguenot House SMT ref: 1605    For Determination

Notes the outcome of the soft market testing

exercise and the updated feasibility work which will

be undertaken in advance of a recommendation on

the preferred delivery route.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 01/03/2022

Effective from: 01/03/2022

Decision:

Recommendations

 

That the Cabinet Member for Finance and Smart City has:

 

Noted the outcome of the soft market testing exercise and the updated feasibility work which will be undertaken in advance of a recommendation on the preferred delivery route.

 

Noted that soft market testing corroborated the view raised by the Cabinet Member in Autumn of 2021 that ‘the Casino should be withdrawn from future proposals’. Consequently, a casino offering has been removed from future feasibility appraisals.

 

Reasons for Decision

 

The soft market testing exercise was approved in July 2021 to inform the preferred delivery route.  This report notes the outcome of that exercise and the next stage of the project, namely, to update the work to consider the best delivery route taking account of market feedback.

 

Wards affected: St James's;


28/02/2022 - Changes to Planning pre-application advice fees ref: 1601    Recommendations Approved

Reduced fees for certain categories of planning pre-application fees.

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 28/02/2022

Effective from: 28/02/2022

Decision:

1.         Recommendations

 

1.1       That the Cabinet Member for Business, Licensing and Planning agrees the amendments to the scheme of charges for pre-application advice as set out in the report below and in the Table at Appendix 1

 

2.         Reasons for Decision 

 

2.1.      To enable householders to access planning pre-application advice on retrofitting to improve the energy efficiency and sustainability of their homes, supporting delivery of the Climate Emergency Action Plan and City Plan targets.

 

Wards affected: (All Wards);

Lead officer: Deirdra Armsby


28/02/2022 - Determination of Discretionary Housing Payment Review Application (08.02.22) ref: 1603    Recommendations Approved

           This report contains recommendations from the Virtual Discretionary Housing  Payment Review Advisory Panel meeting on 8 February 2022 relating to the review of decisions made in respect of claims for a Discretionary Housing Payment.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 28/02/2022

Effective from: 28/02/2022

Decision:

The Cabinet Member has approved the recommendations of the Virtual Discretionary Housing Payment Review Advisory Panel meeting of 8 February 2022.

 

Appendix A to this report is exempt from public disclosure by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 because the applications involve the likely disclosure of exempt information relating to an individual.

 

Reasons for Decision 

The Virtual Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A, which are more fully set out in the case papers submitted to the Panel.

 

Wards affected: (All Wards);

Lead officer: Gwyn Thomas


28/02/2022 - Adoption of the Environmental Supplementary Planning Document ref: 1600    Recommendations Approved

The report seeks to adopt the supplementary planning document providing further detail on the environmental policies in the City Plan. The policies are design to support the council's commitment to tackle the climate emergency.

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 28/02/2022

Effective from: 28/02/2022

Decision:

1.0      RECOMMENDATIONS

1.1      That the Cabinet Member for Business, Licensing and Planning agrees to formally adopt the Environmental Supplementary Planning Document as a Local Development Document.

 

2.0      REASONS FOR DECISION 

2.1      To meet the requirements of the Town and Country Planning Act 1990 (as amended), the Planning and Compulsory Purchase Act 2004, the Localism Act 2011, and The Town and Country Planning (Local Planning) (England) Regulations 2012. 

 

2.2      Adopting the ESPD will give it full weight as a material consideration in decisions on planning applications.

 

Wards affected: (All Wards);

Lead officer: Michael Clarkson


22/02/2022 - Annual Review of Housing Revenue Account (HRA) Rent and Associated HRA Charges 2022/2023 ref: 1599    Recommendations Approved

The proposed average rent increase in 2022/23 is 4.1% which would equate to £5.19 per week. The Rents for Social Housing policy for 2022/23 permits annual rent increases of up to consumer price index (CPI) plus 1% (CPI is based on the CPI in September 2021).

 

Decision Maker: Cabinet Member for City Management

Decision published: 22/02/2022

Effective from: 02/03/2022

Decision:

1.                 Recommendations

 

1.1            That in order to comply with the provisions of The Rents for Social Housing policy for 2022/23, the Cabinet Member for Housing Services approves an increase of that HRA rents by 4.1% from the 4April 2022. This is the maximum permitted under the Rent Cap 2022/2023.

1.2            That the Cabinet Member for Housing Services notes that the Council continues to exercise its discretion under the rent restructuring policy to set rents for new tenants and transfers on all re-lets at formula target rent from Monday 4 April2022.

1.3            That the Cabinet Member for Housing Services gives approval for tenant service charges to be varied in line with estimated actual costs for 2022/2023 from Monday 4April 2022.

1.4            That the Cabinet Member for City Management gives approval to stay any changes for charges for car parking and parking spaces pending a further review in 2022/2023.

1.5            That the Cabinet Member for Housing Services gives approval for charges for sheds and garages to be increased by 4.9% (RPI as at September 2021) from Monday 4April 2022 with a review to follow in 2022/2023.

1.6            The previously agreed approach for the calculation of the Block Cleaning (BCCN) and Estate Contract Cleaning (ECCN) element of service charge is maintained with the costs being pooled. This approach will be reviewed annually and also when the contract is re-let.

 

2.                 rEASONS FOR DECISION

 

2.1            To set the HRA tenant rents and other charges for the financial year 2022/23. The City Council is required by law to give tenants at least 28 days’ notice of any variation to the rentcharged.

 

Wards affected: (All Wards);


22/02/2022 - Purchase of Properties by the Council for Use as Accommodation for Former Rough Sleepers ref: 1598    Recommendations Approved

Purchase of properties by the council for use as accommodation for former rough sleepers.

Decision Maker: Cabinet Member for Housing

Decision published: 22/02/2022

Effective from: 02/03/2022

Decision:

1.        Recommendations

 

1.1      That this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A, Part 1, paragraph 3, in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

1.2     That the Cabinet Member for Housing and the Cabinet Member for Finance and Smart City

 

 

1.3      Approves the Council entering a grant and revenue funding agreement with the GLA in order to secure capital grant funding of £1.310m towards the delivery of 10 self- contained interim homes for former Westminster rough sleepers and revenue funding of £112k to provide floating support towards clients accommodated in these homes.

 

1.4     The availability of capital funding for this programme including the council’s own funding of £874k as set out within the Council’s capital programme is noted

 

 

2.        Reasons for Decision 

 

2.1      Funding from the GLA supports WCC strategic approach to the               

           resettlement offer for rough sleepers and a route away from the

           streets. For many rough sleepers resettlement has typically been

           achieved in stages, with clients moving from hostels to supported

           housing before being given the opportunity to live independently.  

           This provision of accommodation allows WCC to start the process of

           reconfiguring the expansion of accommodation available and ensure

           that an appropriate and timely range of move on options is available.

 

2.2      This programme will ensure former rough sleepers are provided with settled accommodation that is owned by WCC with the necessary wrap around support needed to develop the life skills of clients in readiness for move on into private sector accommodation.

 

2.3      Capital funding provided will increase the number of homes that can be purchased for former rough sleepers that will provide interim move accommodation for rough sleepers preventing their return to the streets and at rents that are affordable to this client group.

 

2.4      The revenue support provided will ensure wrap around support can be provided to clients while accommodated in these homes and to prepare them for an onward move into the private sector.

 

Wards affected: (All Wards);

Lead officer: Neil Wightman


21/02/2022 - Rating Advisory Panel 25th January 2022: Determination of National Non-Domestic Rates Discretionary and Hardship Relief Applications ref: 1597    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 21/02/2022

Effective from: 21/02/2022

Decision:

WESTMINSTER CITY COUNCIL 

 

STATEMENT OF DECISION 

 

SUBJECT:   

RATING ADVISORY PANEL 25TH JANUARY 2022: DETERMINATION OF NATIONAL NON-DOMESTIC RATES DISCRETIONARY AND HARDSHIP RELIEF APPLICATIONS 

 

 

Notice is hereby given that the Cabinet Member for Finance and Smart City has made the following executive decision on the above-mentioned subject for the reasons set out below. 

 

 

Summary of Decision 

 

That the Cabinet Member approved the recommendations of the Rating    Advisory Panel held on 25th January 2022 and determined the applications for NNDR Discretionary and Hardship relief set out in Appendix A of the report.? 

 

This report and appendices are exempted from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, Paragraph 3, as amended, in that it contains information relating to the financial or business affairs of an individual.? 

 

 

Reasons for Decision 

 

This report contains recommendations from the Rating Advisory Panel in respect of applications for Hardship and Discretionary relief from National Non-Domestic Rates (NNDR).? 

 

 

 

 

Stuart Love, Chief Executive, 

Westminster City Hall, 

64 Victoria Street 

LONDON  SW1E 6QP 

 

Publication Date: 

 

21 February 2022 

Implementation Date: 

 

21 February 2022 

Reference: 

FSC22-06 

 

 


18/02/2022 - The Potential Integration of Air Source Heat Pumps at the Ashbridge, Ashmill and Cosway Sites ref: 1595    Recommendations Approved

A variation to the scope of works to bring about an improvement to the sustainability of the schemes.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 18/02/2022

Effective from: 26/02/2022

Decision:

1.        Recommendations

1.1     That this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

1.2    That the Cabinet Members:

·      Confirm that Officers should proceed with Option C.

 

·      Authorise the change from traditional gas heating systems to a more sustainable air source heat pump heating solution regarding the 28 homes at the Ashbridge and Ashmill sites as recommended by Option C.

 

·      Approve £1.052m of additional budget at the Ashbridge and Ashmill sites to include and cover:

·               Design, Planning and Legal fees, Re-Works (where necessary), Structural Works, Extension of Time including Expense and Contingency

·               Completion of any Legal agreements or variations to permit this change in heating system

·               Consultant fees

 

·      Authorise £1.052m to be applied for from HRA central capital contingency to cover the additional budget request.

 

·      Delegate authority to the Executive Director of Growth Planning and Housing working with the Director of Law to:

·               Approve all necessary legal documentation and variations as required for the project. This is including but not limited to, making variations required to the construction contract in order to enable this change

 

 

2.        Reasons for Decision 

 

2.1      Approval of the recommendations contained within this report will help support the Council’s climate emergency (declared in September 2019) and commitment to achieve net zero carbon emissions from Council operations by 2030 and across the City by 2040.  As highlighted in the Council’s climate action plan (2021-2040), baseline emissions need to reduce by 8.3% pa (3,700 tonnes CO2e) to achieve this 2030 net zero target.

 

2.2   This climate action plan states that Westminster has some of the highest

      carbon emissions in the UK, with 15% coming from residential buildings. Therefore, new Council led developments coming forward need to look to reduce carbon emissions where possible.

 

2.3  Cabinet Member approval is now required across the Ashbridge and Ashmill sites to prevent further abortive works from happening, which unless acted upon imminently will add to further delays to the construction programme and increase scheme costs. These sites will be required to seek necessary planning applications/variations, complete any legal agreements or variations with contractor/suppliers and carry out works to implement the more sustainable air source heat pump heating systems.

 

3.4 Cabinet Member approval is now required to enable officers to instruct for this change to a more sustainable heating solution to take place. Cabinet Member authority is also required to seek funds from HRA central capital contingency to finance these changes.

 

Wards affected: Church Street;

Lead officer: Dominic Wilde


17/02/2022 - Planned Preventative Maintenance (PPM) programme for 2022/23 in respect of Highways, Public Lighting & Bridges and Structures ref: 1594    Recommendations Approved

Annual report seeking approval to implement schemes funded from the annual Highways Planned Preventative Maintenance (PPM) budget

Decision Maker: Cabinet Member for City Management

Decision published: 17/02/2022

Effective from: 25/02/2022

Decision:

1.        Recommendations

1.1      That the Cabinet Member for City Management approves the following recommendations.

1.2      That the detailed proposals for the Highways PPM programme for 2022/23 at an estimated gross cost of £8,730,000 as detailed in Section 5.1 and Appendix A be approved.

 

1.3      That the detailed proposals for Public Lighting PPM programme for 2022/23 at an estimated gross cost of £ 6,648,000, as detailed in Section 5.3 and Appendix D, be approved.

 

1.4      That the detailed proposals for the Bridges and Structures PPM programme for 2022/23 at an estimated gross cost of £1,485,000, as detailed in Section 5.2 be approved.

 

1.5      That the gross capital expenditure of £16,863,000 (net capital expenditure of £16,163,000) for 2022/23.

 

1.6      That the Cabinet Member for City Management delegates to the Director for City Highways the authority to make changes to the programmes agreed in recommendations 2.1 to 2.4, subject to the proviso that the overall budget is not exceeded and that the Cabinet Member is consulted on any significant changes.

 

2.        Reasons for Decision 

 

2.1      All assets deteriorate over time and any work aimed at maintaining the durability of the asset is classed as programmed maintenance. Such work prolongs the life of the asset and/or maintains structural capacity and is therefore considered as capital expenditure.

 

2.2      Each year the City Council’s regular inspection and testing programmes determine the current condition of the various highway assets (Carriageways, Footways, Lighting and Bridges & Structures) and identifies the forward investment needs that will keep the highway network in a safe and reliable condition.

 

2.3      Provision has been made in the capital programme for this expenditure to enable these programmes of work to be implemented together with preparation of forward programmes of work for 2022/23.

 

2.4      The proposed Planned Preventative Maintenance programme set out in this report will ensure that the City Council’s highway assets remain safe and effective and support the City for All agenda.

 

Wards affected: (All Wards);

Lead officer: Andy Foster


17/02/2022 - Amendment to Appendix 2 of December 2021 Fees and Charges Cabinet Report ref: 1593    Recommendations Approved

The report sets out amendments to Appendix 2, Long list of fees and charges, of the Fees and Charges report approved by Cabinet in December 2021.

Decision Maker: Cabinet Member for City Management

Decision published: 17/02/2022

Effective from: 17/02/2022

Decision:

1.     Recommendations

1.1. That the Cabinet Member for City Management:

1.1.1.  Approves the revisions to the original Appendix 2: Long list of fees, as detailed at Appendix 1 to this report.

2.     Reasons for Decision 

2.1. The Fees and Charges report, including an appendix containing the schedule of proposed changes to Council fees and charges, was agreed by Cabinet in December 2021.

2.2. Subsequent to Cabinet decision, errors have been identified within a data set of charges set out in Appendix 2 of the report.

2.3. The affected charges have now been corrected (see Appendix 1 to this report) and corrections have been made to the original Appendix 2: Long List of Fees, approved by Cabinet in December 2021.

 

Wards affected: (All Wards);

Lead officer: Lyndsey Gamble


13/12/2021 - 2021/22 Capital Budget Re-Profiling Report ref: 1591    For Determination

Decision Maker: Cabinet

Made at meeting: 13/12/2021 - Cabinet

Decision published: 11/02/2022

Effective from: 13/12/2021

Decision:

Councillor Swaddle introduced this budget report and explained that as part of the Council’s annual capital budget cycle, the capital budgets are reprofiled to align with project delivery timeframes and baselines in preparation for setting the following year’s capital strategy.

 

The report seeks Cabinet’s approval of net changes amounting to £17.148m for individual projects as part of the 2021/22 general fund capital budget as well as the re-profiling of £31.858m for individual projects as part of the 2021/22 HRA capital budget. 

 

Councillor Barnes sought assurance that no projects were at risk of having funding dropped and it was explained that there would be minor delays only.

 

Resolved: Cabinet agree to approve net changes of £17.148m for individual projects as part of the 2021/22 general fund capital budget and the re-profiling of £31.858m for individual projects as part of the 2021/22 HRA capital budget


07/02/2022 - Commemorative Green Plaque for the Royal Dental Hospital and School at the Edwardian Hampshire Hotel, 31-36 Leicester Square, WC2H 7LH ref: 1589    For Determination

Proposal to install a Green Plaque to commemorate the site of the former Royal Dental Hospital at 31-36 Leicester Square, WC2H 7LH

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 07/02/2022

Effective from: 07/02/2022

Decision:

The Cabinet Member for Finance and Smart City has approved the nomination for a Westminster Commemorative Green Plaque to the Royal Dental Hospital and School of Dental Surgery at the Edwardian Hampshire Hotel, 31-36 Leicester Square, WC2H 7LH.

Reasons for decision

 

The Dental Hospital of London, later to become the Royal Dental Hospital of London and School of Dental Surgery, was the first clinical training establishment for dentists, making it the oldest dental school in the UK.

 

Wards affected: St James's;

Lead officer: Claire Appleby


07/02/2022 - Additional Restrictions Grant - Tranche 4 - Proposal to Support Businesses Impacted by the Omicron Variant ref: 1588    Recommendations Approved

Westminster City Council will receive a 4th tranche of funding, the amount of which is yet to be confirmed by BEIS. This Cabinet Member Report seeks approval from Cabinet Members to utilise this new tranche of funding to support those businesses most impacted by the new variant.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 07/02/2022

Effective from: 07/02/2022

Decision:

The Cabinet Member for Finance and Smart City has agreed:

1.     That the proposal as outlined in Section 5 of this report is approved:

·       Utilise the Additional Revenue Grant (ARG) tranche 4 top-up allocation to award top-up grants to eligible business groups through ARG rounds 1 and 2.

 

2.     That delegated authority be granted to the Executive Director for Finance and Resources and the Executive Director for Growth, Planning and Housing in the event of underspend to:

·       Accordingly re-allocate funding from ARG tranche 3, or tranche 4 to any approved ARG scheme to be able to meet the 31 March 2022 defrayal deadline date.

 

Reasons for Decision

 

The proposals outlined in section 5 of this report seek to provide the most appropriate methods to administer the ARG funding and ensure that the right type of support is provided to the most impacted business groups of the Omicron variant, whilst meeting the deadline date set by the Department for Business, Energy and Industrial Strategy (BEIS) of 31 March 2022 for the full funding allocation to be defrayed.

 

The delegated authority decision will negate the need for a subsequent Cabinet Member Report to be produced should the funding allocations attributed to the various proposals have to be revised and will mitigate risk of funds not being fully spent and defrayed by 31 March 2022.

 

Wards affected: (All Wards);


02/02/2022 - Authority to Enter into a Section 75 Agreement Between the City of Westminster and NHS North West London CCG ref: 1587    For Determination

National Health Service Act 2006 and the NHS Bodies and Local Authorities Partnership Arrangements Regulations 2006 provide for the local authorities and NHS bodies (including the CCG) to be able to enter into partnership agreement to manage and maintain pooled funds for health-related integrated services delivery.

 

The key decision will enable Westminster to enter in to the s75 Partnership Agreement.

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 02/02/2022

Effective from: 10/02/2022

Decision:

Decision

 

The Cabinet Member for Adult Social Care and Public Health has agreed to delegate  authority to the Executive Director for Adult Social Care and Public Health to: 
 

  1. Negotiate and finalise the terms for the Section 75 Agreement for Better Care Funded Services between the City of Westminster and the North West London Clinical Commissioning Group (and any successor body); and 

 

  1. Negotiate and finalise appropriate terms for any variations to the Section 75 Agreement for Better Care Funded Services, in consultation with the Cabinet Member for Adult Social Care and Public Health. 

 

Reasons for Decision   

 

1.     One of the most ambitious programmes ever introduced across the NHS and local government, the BCF encourages integration by requiring CCGs and local authorities to enter into pooled budget arrangements and agree an integrated spending plan. The BCF national condition for grant funding is that a signed Section 75 Agreement is in place between the Local Authority and the CCG. If this condition is not met, NHS England is able to direct the CCG in our Health and Wellbeing Board area as to the use of the funding. 

 

2.     With the recent changes in the NHS West London Clinical Commissioning Group to NHS North West London Clinical Commissioning Group there is a need to have a new Section 75 Agreement in place. 

 

3.     A Cabinet Member decision is required as the local authority will be incurring expenditure which is, or the making of savings which are, significant having regard to the relevant local authority’s budget for the service or function to which the decision relates or has significant local impact on communities living across two or more wards of the borough. 

 


01/02/2022 - Council Tax, NNDR, Housing Benefit Overpayments, Former Client Rent Arrears and Sundry Irrecoverable Debt, Quarter 3 2021/22 ref: 1586    Recommendations Approved

Cabinet Member approval sought for quarterly write-offs.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 01/02/2022

Effective from: 09/02/2022

Decision:

Decision

The Cabinet Member for Finance and Smart City has agreed:

1.     That the report be declared exempt from publication as, the business to be transacted involves the disclosure of information as prescribed by paragraph 1 of Part 1 of Schedule 12a of the Act relating to information relating to the financial or business affairs of any particular person (including the authority).

2.     That, having taken all appropriate action, debts over £100k as set out in section 5, are approved for write off.

3.     That the amounts shown in paragraph 6.1 of the report as written-off under officer delegated authority be noted.

 

Reasons for Decision

The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of court and distress proceedings.

 


20/01/2022 - Rating Advisory Panel 07.12.2021 ref: 1584    For Determination

Business Rates Discretionary & Hardship Relief

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 20/01/2022

Effective from: 20/01/2022

Decision:

1.     That the Cabinet Member for Finance and Smart City has agreed that this report and appendices be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, Paragraph 3, as amended, in that it contains information relating to the financial or business affairs of an individual.

 

2.     That the Cabinet Member approves the recommendations of the Rating Advisory Panel held on 7th December 2021 and determines the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

 

Reasons for Decision

 

1.   The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

 

 

Wards affected: (All Wards);

Lead officer: Gemma Williams


19/01/2022 - Review of Westminster City Council's Resident Engagement Structure ref: 1583    Recommendations Approved

Decision to approve implementation of the proposed approach to resident engagement for 2021-24.

 

Decision Maker: Cabinet Member for Housing

Decision published: 19/01/2022

Effective from: 27/01/2022

Decision:

1.     Recommendations

1.1.That the Cabinet Member approves implementation of the proposed approach to resident engagement for 2022-25 (Appendix 1) by way of a statement of decision.

Over the coming months the planned approach to implementation would involve working step by step with involved residents to pilot Local Briefings, revitalise our email survey group (Westminster Housing Online), and establish the Policy and Performance Group. Residents on the Policy and Performance Group would then help prioritise topics or projects to be undertaken by future working groups.

1.2.That the Cabinet Member approves the content of the Consultation Findings Report for communication with residents and other stakeholders (Appendix 3).

2.     Reasons for Decision 

2.1.To allow implementation of robust and flexible new formal resident engagement options that will facilitate effective consultation with residents on the housing service, and

2.2.To allow communication of the consultation outcome and planned approach to residents and other stakeholders.

 

Wards affected: (All Wards);


18/01/2022 - Parson North ref: 1582    Recommendations Approved

Transferring 9 intermediate homes from Parson North Development to Westminster Builds.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 18/01/2022

Effective from: 26/01/2022

Decision:

1.          Recommendations

1.1.        That Part B of this report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding).

1.2.        That the Cabinet Member for Communities and Regeneration:

2.2.1 Notes Westminster Builds’ Board decision of 4th November 2021 for the Company to acquire and then rent the 9 Intermediate rent homes at Parsons North.

2.2.2 Delegation to the Executive Director of Growth Planning and Housing to agree on the terms and approval to enter into the Management Agreement on behalf of the Council to provide management services to the Company with approval to the Director of Law to facilitate and enter any legal documentation thereto.

2.2.3 Approves a S106 modification application to be submitted to the local planning authority to enter into a new Unilateral Undertaking which will enable the Council to transfer the 9 Intermediate Rent Homes to Westminster Builds. As the Council cannot contract with itself, any variations required will be incorporated into the new Unilateral Undertaking rather than a deed of variation.

2.2.4 To delegate the authority to approve and enter into any Deed of Variation and legal documentation enabling the recommendation in 2.3.2 above to the Executive Director of Growth Planning and Housing.

1.3.        That the Cabinet Member for Communities and Regeneration in consultation with the Cabinet Member for Housing:

2.3.1Approves for the Council to dispose of the 9 Intermediate Rent homes at Parson’s North to its subsidiary Westminster Housing Investments Limited (WHIL) for a consideration equal to its market value as per RICS Red Book valuation by way of a 125-year lease at a peppercorn rent.

2.3.2Delegates the authority to approve and enter into any legal documentation ancillary to or required to facilitate the recommendation in 2.3.4 above to the Executive Director of Growth, Planning and Housing, the Executive Director of Finance and Resources and the Director of Law where appropriate.

1.4.   That the Cabinet Member for Finance and Smart Cities:

2.4.1 Approval for the general fund to invest £2.345m into Westminster Builds, consisting of £1.524m of Debt and £0.821m of shareholder loans.

2.4.2 Delegation of the final negotiation of detailed terms and execution of financial documents to Executive Director of Finance and Resources.

2.4.3 Delegates the authority to approve and enter into any indemnities if necessary as part of the disposal.

 

2.          Reasons for Decisions

2.1.        Westminster Builds (WB) is the trading name for the Council’s subsidiary Westminster Housing Investments Limited (WHIL) and WHIL’s subsidiary Westminster Housing Developments Limited (WHDL). WHIL is the active party in the proposed transaction and therefore references within this report to WB can be interpreted as references to WHIL.

2.2.        Intermediate Rent housing cannot be efficiently held in the HRA and would normally be sold to a registered provider such as Westminster Community Homes. As WB’s business plan sets out it is preferable for the Council to instead sell Intermediate homes to WHIL, retaining the long-term ownership within the Council group.

2.3.        The drafted S106 for the development was completed in November 2019 and its current form does not enable WB to own and operate homes and therefore requires amendments Officers have had informal discussions with the local planning authority as to suitable amendments to the s.106 agreement and an application will be made to the local planning authority to make a variation to s.106 if the recommendation with this report is approved.

2.4.        In addition to the approval for the Council to sell its assets, authority is required from the Council, acting as WB’s shareholder, to authorise the company to acquire the homes. This acquisition is funded by debt and shareholder loans from the Council.

 

Wards affected: Little Venice;


14/01/2022 - Film Classification ref: 1580    Recommendations Approved

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 14/01/2022

Effective from: 14/01/2022

Decision:

Decision:

The Cabinet Member for Business, Licensing and Planning has agreed to adopt the film classification process outlined and has agreed the reasonable costs to cover the classification process.

 

The fee charged to the applicant will be based on the following criteria as shown in appendix 3:

 

·       The length of the film submitted is based on a Band 3.5 officer minute rate.

·       The application fee is based on a Band 3.5 officer hourly rate.

·       The appeal classification, where the applicant is requesting the film to be re-classified will be referred to the Team Manager and will be charged based on band 4.4 (Team Manger minute rate).

 

Reasons for decision:

 

The statutory authority for charging reasonable costs falls within section 93 of the Local Government Act 2003. Details on the act can be found at Appendix 5.

 

By introducing a fee for the classification of films, the Licensing Service is proposing to recover for officer time and other associated costs. It is estimated the level of income earned will be approximately £25,000 per annum.

 

Wards affected: (All Wards);

Lead officer: Calvin McLean


14/01/2022 - Revocation of Supplementary Planning Documents and Guidance ref: 1581    Recommendations Approved

Report seeking agreement to revoke a number of outdated supplementary planning documents and guidance notes.

 

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 14/01/2022

Effective from: 14/01/2022

Decision:

Decision

 

The Cabinet Member for Business, Licensing and Planning has agreed to formally revoke the Supplementary Planning Guidance and Supplementary Planning Documents listed in paragraph 4.3 of this report.

 

 

Reasons for Decision

 

To ensure Westminster’s planning framework is up to date and relevant, which will enable the council to manage the sustainable development of Westminster. It will also help stakeholders have clarity on what guidance we will use to determine planning applications.

 

Wards affected: (All Wards);


13/01/2022 - Community Testing Facilities and Testing Delivery ref: 1579    Recommendations Approved

Renewal and extend the licenses with DHSC to permit the continued use of Lydford Tenants & Residents Hall, Greenside Community Centre, and Grosvenor Hall as PCR testing sites until the end March 2022.

 

Decision Maker: Cabinet Member for Housing

Decision published: 13/01/2022

Effective from: 21/01/2022

Decision:

 

1.        Recommendations

1.1      That the cabinet members agrees to renew and extend the licenses with DHSC to permit the continued use of Lydford Tenants & Residents Hall, Greenside Community Centre, and Grosvenor Hall as PCR testing sites until the end March 2022.

 

2.        Reasons for Decision 

 

2.1      Licences expire at the end of October and DHSC has requested that the Council extends them and continues to allow PCR testing to take place until potentially the end of March 2022.

2.2      Due to a current petition which has just over 100 signatures we are seeking Cabinet Member approval to grant the License in respect of Greenside Community Centre to which the petition relates.

2.3      Approval is also being sought to continue with testing at the 2 further sites (Lydford Tenants & Residents Hall and Grosvenor Hall.

 

Wards affected: Church Street; Harrow Road; Vincent Square;


07/01/2022 - Approval of Expenditure from the Ward Budget of Churchill Ward, Knightsbridge and Belgravia Ward and Warwick Ward ref: 1577    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 07/01/2022

Effective from: 07/01/2022

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £10,000.00 in respect of the above proposal, from the ward members of Churchill, Knightsbridge and Belgravia and Warwick wards, as detailed in the report.

Wards affected: Churchill; Knightsbridge and Belgravia; Warwick;

Lead officer: Monique Shockness


06/01/2022 - Approval of Expenditure from the Ward Budget of Warwick ref: 1576    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 06/01/2022

Effective from: 06/01/2022

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £13,538.95 in respect of the above proposal, from the ward members of Warwick ward, as detailed in the report.

Wards affected: Warwick;

Lead officer: Clare O'Keefe


06/01/2022 - Rehousing Policy for Residents of Huguenot House ref: 1575    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

1.        Recommendations

 

1.1      Recommendations for the Cabinet Member for Finance and Smart City:

 

1.1.1 The Rehousing Policy for Residents of Huguenot House in Appendix B is agreed.

 

1.1.2 The Director responsible for the Huguenot House redevelopment, or any other person duly delegated by them, has the delegated authority, in conjunction with the responsible Cabinet Member to decide when the Policy, or part of the Policy, is implemented.

 

1.1.3 In order to implement the Policy, the Director responsible for the Huguenot House redevelopment, or any other person duly delegated by them, has the delegated authority to enter into an individual equity loan agreement, shared equity or shared ownership leases or arrangements with leaseholders, where it has been agreed they can buy one of the new build properties at Huguenot House in any of these ways.  

 

1.1.4 In order to implement the Policy, the Director responsible for Huguenot House, or any other person duly delegated by them, has the delegated authority to enter into an individual equity loan agreement or shared equity leases or arrangements at a property elsewhere, where it has been agreed they can buy a property in this way.

 

1.1.5 In order to implement the policy, the Director responsible for Huguenot House redevelopment, or any other person duly delegated by them, has the delegated authority to enter into negotiations with leaseholders to acquire properties by agreement.

 

1.1.6 In order to implement the Policy, the Director responsible for Huguenot House, or any other person duly delegated by them, has the delegated authority to take all necessary decisions pursuant to the Policy and to deal with all necessary legal agreements or arrangements to effect the recommendations as set out in this report or as required by the Policy.

 

1.2      Recommendations for the Cabinet Member for Housing:

 

1.2.1 That the necessary adjustments are made to the council’s Housing Allocation Scheme 2020 and the selection criteria for Homeownership Westminster, the council’s intermediate housing service, and any other relevant policies in order to implement the Policy for secure tenants of Huguenot House.  

 

1.3      Recommendations for the Cabinet Member for Communities and Regeneration:

2.3.1 That the necessary adjustments are made to the council’s Home Improvement Grants and Assistance and Leaseholder Relocation Assistance Policy made under Regulatory Reform Order 2002 Updated 2020 and any other relevant policies, in order to implement the proposed Policy for resident leaseholders of Huguenot House.   

 

2.        Reasons for Decision 

 

2.1      In March 2021 the Cabinet Member for Finance and Smart City made the decision that Huguenot House should be redeveloped[1] following extensive consultation. The redevelopment is estimated to take three years and will involve it being demolished and rebuilt so vacant possession of the block is needed.

 

2.2      A Rehousing Policy for residents is needed in order to set out the support and assistance that will be provided to the three secure tenants and ten resident leaseholders to help them move. The Policy includes options for them to return to the newly developed Huguenot House, which will include private and some affordable housing. 

 

2.3      In order to implement the Policy some minor changes are also needed to the Allocations Scheme 2020 and the Home Improvement Grants and Assistance and Leaseholder Relocation Assistance Policy made under Regulatory Reform Order 2002 Updated 2020.  

 



 

 

Wards affected: West End;

Lead officer: Cecily Herdman


28/10/2020 - The Planning White Paper 'Planning for the Future' ref: 1293    Recommendations Approved

Decision Maker: Planning & City Development Committee

Made at meeting: 28/10/2020 - Planning & City Development Committee

Decision published: 04/01/2022

Effective from: 28/10/2020

Decision:

6.1       The Committee received a report which provided an overview of the   proposals set out by Government in the Planning White Paper ‘Planning for    the Future’ and identifies those aspects that would have the most significant             impact on planning in Westminster, should they come forward in the form            currently proposed.

 

6.2       The Planning White Paper proposes significant change to the current        planning system in England. The aims of the White Paper, to increase      housing delivery, speed up and streamline both the plan-making and             decision-making processes and better promote ‘beautiful’ design are            supported. However, the lack of detail in the White Paper leaves significant        questions about how these aspirations are to be achieved and in many             instances further detail will be required following consultation on the White    Paper to fully understand the impact that the proposals will have on the     management of development and the delivery of good growth in Westminster   in the future.

 

6.3       Members held discussion and noted the following: -

 

·       That the three main pillars of the White Paper were Planning for Development, Planning for Beautiful and Sustainability and Planning for infrastructure and Connected Places.

 

·       That local design guidance and design codes would be prepared with community involvement and would shift the debate around design, characteristics and desirability of developments from being considered at the planning application stage to the planning policy setting stage. The White Paper does not provide any definition about ‘localities’ or how areas would be grouped for the purpose of delivering design codes. The Committee noted that this was of high importance as the built environment of the City has a rich variety of buildings of significant design quality and historic interest and it was preferred for design codes to be flexible and allow local input.

 

·       That there was uncertainty on whether there will be any Growth Areas in the City. At present there is no information on how the Growth, Renewal and Protect Areas would be defined. The Committee noted that further clarification on these three Areas would be given after the consultation ends and that it was probable that some part of the City might be deemed to be ‘Growth Areas’.    

 

·       That the Council’s Innovation and Change Service had submitted a response to the consultation regarding the Governments proposed changes to the standard method for assessing local housing need. The Committee noted that there were concerns about the proposed methodology and this was due to the process largely focusing on the maximisation of housing stock, with insufficient regard to the physical, economic and other constraints that can serve to limit housing supply..

 

·       The Planning Service had liaised with Innovation and Change Service regarding responses to the consultation and that local amenity societies and other interested parties had been liaised with to ascertain views about proposed changes and their likely effects on local communities.

 

·       That it was not anticipated that the number of appeals would increase when parts of the Planning White Paper becomes legislation. The Committee noted that the White Paper indicated that there would be regimes within Growth and Renewal areas which may remove the need for full planning applications, with greater consideration of appropriate development in these areas being undertaken at local plan stage or through further expansion of permitted development rights.

 

·       There was a strong indication that conservation areas would continue to be protected and that development in these areas would continue to be assessed under the existing planning regime.

 

·       That development schemes involving the reconversions of office units back into residential units would be largely led by market trends and demands. The Committee noted that there was existing policy which aimed to protect office units and that there had been a considerable reduction in the number of these units. There has been an increase in the demand for smaller local offices in residential areas outside the capital.

 

RESOLVED:

 

  1. Members considered the contents of the report and noted the possible impacts of the Planning White Paper proposals on future planning plan making and decision making in Westminster.

 

  1. That the members of the Committee be provided with a copy of the Council’s response to the Planning White Paper ‘Planning for the Future’.

 

  1. That the Committee comments on the proposals listed in the Planning White Paper ‘Planning for the Future’ be included in the Council’s response to the consultation.

 

 


31/12/2021 - Approval of Expenditure from the Ward Budget of Abbey Road and Regent's Park ref: 1573    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 31/12/2021

Effective from: 31/12/2021

Decision:

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £10,440.00 in respect of the above proposal, from the ward members of Abbey Road and Regent’s Park wards, as detailed in the report.

Wards affected: Abbey Road; Regent's Park;

Lead officer: Clare O'Keefe


31/12/2021 - Approval of Expenditure from the Ward Budget of Bayswater and Lancaster Gate ref: 1574    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 31/12/2021

Effective from: 31/12/2021

Decision:

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £12,455.29 in respect of the above proposal, from the ward members of Bayswater and Lancaster Gate wards, as detailed in the report.

Wards affected: Bayswater; Lancaster Gate;

Lead officer: Clare O'Keefe


29/12/2021 - Review of Local Safety and Cycling Schemes ref: 1572    Recommendations Approved

This report considers the future prioritisation and funding of the city council’s Local Safety and Cycling schemes.

Decision Maker: Cabinet Member for City Management

Decision published: 29/12/2021

Effective from: 07/01/2022

Decision:

1.                  Recommendations

1.1       That the Cabinet Member for City Management approves the proposed approach to prioritising and delivering local safety and cycling schemes across the city.

 

1.2       That the Cabinet Member for City Management notes expenditure and funding in the sum of £3.48 million for the implementation of the councils Covid temporary cycling and walking schemes and the reopening of the city measures up until 30th September 2021.

 

2.               Reasons for Decision

2.1              Following significant changes in funding availability for local safety and cycling schemes it is necessary to develop a new approach to prioritising and funding these schemes. This will ensure that the city council continues to enhance and expand cycling services across the City and that local safety improvements contribute to improved road safety and reduces the number of road collisions.

2.2      In the response to the pandemic, highways measures were necessary to support social distancing and the reopening of the hospitality industry. This funding supports the installation and maintenance of those measures between June 2020 and September 2021.

Wards affected: (All Wards);

Lead officer: Philip Robson


22/12/2021 - SEND Passenger Transport (Taxis), Travel Care Services Framework for vulnerable Children, Young People & Adults ref: 1570    Recommendations Approved

Existing SEND Taxi Framework arrangements are due to expire in July 2022. Westminster City Council are seeking to renew arrangements via a new Framework of taxi providers in order to ensure the continuity of this statutory service. This service is predominantly used by Children and Young People with SEND to travel to and from school.  There are a small number of Adults who use this service to access Day Services. This will be jointly procured with The Royal Borough of Kensington and Chelsea.

Decision Maker: Cabinet Member for Young People and Learning

Decision published: 22/12/2021

Effective from: 05/01/2022

Decision:

1.        Recommendations

1.1. It is recommended that the Cabinet Member for Young People and Learning approves the following recommendations:

 

a)      Approves the recommendation outlined in this report to procure a new Passenger Transport (Taxis) & Travel Care Framework.

 

b)      Approves the recommendation to delegate authority to the Executive Director of Children’s Services to approve the appointment of providers to the Framework.

 

c)       Approves the recommendation that the Bi-Borough Director of Operations & Programmes is given delegated authority to:

 

(i)          Award and enter into taxi route contracts, valued at £100,000 and under, to enable responsiveness to need.  Should any taxi route contract be valued at £100,000 or more, that this contract will be awarded by the Executive Director of Children’s Services, in accordance with the WCC’s Procurement Code.

 

(ii)         Review and approve all minor contract variations (up to 10% of the contract value) to ensure they are a compliant modification, whilst also ensuring that there is no disruption of service to vulnerable service users.

 

d)      Approves the decision for WCC to enter into a Collaboration Agreement in respect of any taxi route contract established under the Framework with Royal Borough of Kensington and Chelsea. WCC will be the contracting authority for this framework.

2.        Reasons for Decision 

 

2.1.     The current Passenger Transport Framework (Taxis) is due to expire on the 31st July 2022. There is a need to put in place the new Framework to ensure continuity of service.

2.2.      Local Authorities have a statutory duty to provide travel assistance for Children and Young People with special educational needs & disabilities assessed as eligible, as per the Education Act 1996. The Council’s Travel Assistance Policies set out these duties.

2.3.    For Adults, the Care Act 2014 stipulates a duty to Local Authorities to meet assessed needs, and while transport is not a prescribed provision, it may be one way of meeting people’s assessed needs and preferences relating to their personal outcomes towards independence and engagement with the community.

2.4.    The service will provide transport for eligible residents in the Royal Borough of Kensington and Chelsea and Westminster City Council, and a Collaboration  Agreement between the two Councils will enable them to operate effectively under the Framework.

 

Wards affected: (All Wards);


22/12/2021 - Outcome of the informal consultation on a proposal to amalgamate Westminster Cathedral and St Vincent De Paul Roman Catholic Primary Schools and a recommendation to the Council to publish a statutory notice about the proposal ref: 1571    Recommendations Approved

Westminster Council to determine if it is to publish a statutory notice proposing to amalgamate Westminster Cathedral and St Vincent De Paul Roman Catholic Primary Schools.  A decision to publish would entail an issued Notice.

 

Part 1: Notice in accordance with 15(1) of the Education and Inspection Act 2006 that Westminster Council intends to discontinue Westminster Cathedral Roman Catholic Primary School on 31 August 2022.

 

Part 2: That Westminster Council will seek to incorporate pupils from Westminster Cathedral Roman Catholic Primary School with St Vincent De Paul Roman Catholic Primary School with a planned Published Admissions Number of 30 pupils from Reception entry September 2022.

Decision Maker: Cabinet Member for Young People and Learning

Decision published: 22/12/2021

Effective from: 05/01/2022

Decision:

 

1.        Recommendations

 

1.1        To publish a statutory notice from 6 January – 3 February 2022 proposing to amalgamate Westminster Cathedral and St Vincent de Paul RC Primary Schools.  A Notice to publish would entail:

 

1.2        Part 1: Notice in accordance with 15(1) of the Education and Inspection Act 2006 that Westminster Council intends to discontinue Westminster Cathedral Catholic Primary School on 31 August 2022.

 

1.3        Part 2: That Westminster Council will seek to incorporate pupils from Westminster Cathedral RC Primary into St Vincent de Paul RC Primary  with a planned Published Admissions Number of 30 pupils from reception entry September 2022.

 

 

  2.     Reasons for Decision 

 

2.1     The impact of falling rolls across the borough and the number ofschools in financial deficit present several challenges. It has therefore been necessary toconsider making changes that we do not have excess surplus primary capacity going forward. Provision that can be well resourced and is of high quality enables  schools to continue to thrive and offer the opportunities that children deserve: a strongcurriculum with excellent teaching, enriching activities and a joyful experience at primaryschool. The joining of the schools will provide pupils with a full and enriched curriculum as the school will be fully subscribed and fully funded per pupil.  

 

2.2      A review of primary school provision was commissioned by Schools Forum in summer 2020 and led by the Isos Partnership. The review  identified schools   considered to be at risk due to low or falling pupil numbers and/or budget deficit and the subsequent risk to standards.

 

2.3       Westminster Cathedral RC Primary and St Vincent de Paul RC Primary were identified as schools at risk both with falling rolls and a budget deficit. Westminster Cathedral has a considerable budget deficit. The schools are led by the headteacher of St Vincent de Paul as the Interim Executive Headteacher. 

 

2.4        The informal consultation at Westminster Cathedral and StVincent de Paul RC Primaries about the proposal has been carried out in partnership with the Roman Catholic Dioceseof Westminster and in liaison with the Council’s Education Partnership Board (EPB). The EPB  plays a key role in enabling schools to meet the challengeof ensuring that all children and young people in Westminster achieve the best possibleoutcomes and canflourish if schoolsare workingin effectivepartnerships. The EPB also seeks to ensure that steps are taken to address excess surplus capacity in primary schools in Westminster

Wards affected: (All Wards);

Lead officer: Wendy Anthony


21/12/2021 - Infill Programme: The Appointment of a Main Contractor for the Modern Methods of Construction (MMC) sites within the Development Infill programme (Ordnance Mews, Helmsdale House, Melrose and Keith) ref: 1569    Recommendations Approved

Approval to appoint and enter into a contract with H A Marks Construction Ltd for the MMC Sites.

 

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 21/12/2021

Effective from: 01/01/2022

Decision:

1.              Recommendations

 

1.1.         The recommendation within this Cabinet Member Report is for the Cabinet Member for Communities & Regeneration to approve the contract award to appoint H A Marks Construction Ltd to undertake the Infill Programme construction works in respect of the following sites for the related contract award values:

·       Ordnance Mews: £1,746,609

·       Helmsdale House: £2,407,819

·       Melrose & Keith: £2,722,959

1.2.         That the £0.9m increased development cost of these schemes and the potential increased cost due to the change in heating solution is managed through a reduction in the wider infills programme through scope changes, value engineering or further deferrals in the pipeline schemes.

 

2.              Reasons for the Decision

2.1.        As part of the Council’s HRA (Housing Revenue Account) Development Programme, the Council has identified a number of small scale infill sites for development. This will enable the attainment of the Council’s strategic HRA Asset Strategy objectives of:

 

-        Increasing the supply of affordable housing; optimising value from its assets;

-        Increasing the quality of the HRA Portfolio; and

-        Ensuring the portfolio meets local housing need.

 

2.2.        The Contract Award Report (Gate 3) was presented to the Commercial Gateway Review Board (CGRB) on 27thJuly 2021 and on 7th September 2021. CGRB endorsed the recommendation to the Executive Director of Growth, Planning and Housing to recommend to the Cabinet Member for Communities and Regeneration to award the 3 separate contracts under the JCT Intermediate Contract terms and conditions. This endorsement of the recommendation is for the appointment of H A Marks Construction Ltd (697561) to deliver the sites for RIBA Stages 5 -7.

 

2.3.         The CGRB Gate 3 report is attached as Appendix B in Part B of this report.

 

2.4.        In order to maintain progress against the current development programme and to deliver the three projects by November 2022, WCC will be required to enter into the 3 separate contracts by the end of November 2021.

 

2.5.        The 3 individual contract values form part of the wider infills budget of £68,110,000 that was approved in July 2021.

Wards affected: Abbey Road; Maida Vale;


20/12/2021 - Code of Construction Practise ref: 1565    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 20/12/2021

Effective from: 31/12/2021

Decision:

1.        Recommendations

1.1      That the Cabinet Member for Communities and Regeneration resolves:

i. to consider the responses to the Code of Construction Practice (summarised at section 5 below and in full at Appendix 1) and endorse the officers’ comments thereon and the resulting changes proposed to the Code.


ii. to approve the adoption of the Code of Construction Practice (Appendix 2 to this report) by condition to new applications for basements, and other major development (Level 1 and Level 2 schemes) from 1st January 2022.

iii. to adopt the requirements of the Code of Construction Practice to major developments (Level 1 and Level 2 schemes) granted after 1st September 2016, from the 1st April 2022 onwards.


iv. to delegate to the Director of Policy and Projects, power to make minor modifications to the Code of Construction Practice and its associated guidance notes and templates, subject to consultation with the Cabinet Member.

 

2.        Reasons for Decision 

 

2.1      The Code of Construction Practice is a key document working to minimise and mitigate the impacts of construction and new development on amenity across the borough. The revised Code provides a tool for the council to manage the impacts of construction and development across the borough.

 

2.2      The application of the Code is referenced in the City Plan 2019-40 (Policy 33 Local Environmental Impacts), and the Code aligns closely with the Council’s forthcoming Environment Supplementary Planning Document.

 

2.3      The adopted Code and associated guidance and templates for applicants will be published on the Council’s website ahead of the adoption date of 1st January 2022. This will help applications currently in development to adhere to the new Code’s requirements. In addition, the requirements of the Code will be applied from 1st April 2022 to major developments already granted planning permission, allowing them time to adapt existing processes and procedures to the requirements of the new Code.

 

2.4      The Code supports all pillars of City for All, in particular the council’s aims for a Cleaner and Greener city, where adoption of a revised Code of Construction Practice is listed as a key commitment within our City of All Vision and Strategy 2021/22.

 

Wards affected: (All Wards);

Lead officer: Josephine Gay


20/12/2021 - Public Spaces Protection Order – Nuisance from Motor Vehicles ref: 1567    Recommendations Approved

This is a Key Decision report to sign off implementation of a PSPO, following a 10 week public consultation survey.

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 20/12/2021

Effective from: 31/12/2021

Decision:

1.           Recommendations

 

1.1.     That the Executive Director for Environment & City Management, in consultation with the Cabinet Member for Communities and Regeneration, agrees to:

a)          The making of a Public Spaces Protection Order (PSPO) to tackle nuisance vehicles and car meets in St James’s and Knightsbridge & Belgravia wards as outlined in Appendix 1;.

2.           Reasons for decision

 

2.1.     The City of Westminster is at the heart of London, a world class City.  Westminster City Council’s policies aim to safeguard the architectural and historic character of the city and provide an inclusive environment for everyone who lives, works, and visits.  To help achieve this, we want measures in place to deter crime and anti-social behaviour while, at the same time, ensuring that the appropriate support is available to protect some of the most vulnerable people in our society.

2.2.     Nuisance vehicles and car meets have been a persistent source of crime and noise nuisance in recent years, leading to a number of complaints from members of the public and a series of costly policing operations to respond to the issue.  Despite this, problems persist, and the Council and its partners are looking at more sustainable ways to tackle the problem.

2.3.     If the Cabinet Member is minded to make the PSPO as recommended, The Executive Director for Environment & City Management is asked to to approve the proposals outlined in this report and to commit the necessary resources to implement the proposal.

 

Wards affected: Knightsbridge and Belgravia; St James's;


20/12/2021 - Manchester Square Public Realm Scheme ref: 1568    Recommendations Approved

Approval to proceed with the delivery phase of the project.

 

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 20/12/2021

Effective from: 31/12/2021

Decision:

1.               Recommendations

1.1.          That the Cabinet Member notes the initial design (Stage 2) for Manchester Square Public Realm Scheme as shown on the General Arrangement drawings in Appendix A.

1.2.          That approval is given for the construction of the Manchester Square Public Realm Scheme as per General Arrangement drawing in Appendix A.

1.3.          That spending approval of £2.981m is given for the delivery of the Manchester Square Public realm scheme as detailed in Section 9 of this report. £2.1m of this will be funded through external partnerships, CIL and S106 contributions.

2.     Reasons for Decision

2.1.          The proposed highway modifications seek to deliver a high-quality public realm scheme in Manchester Square, as part of the OSD programme, which will benefit place making whilst providing improvements to pedestrian comfort and safety.

2.2.          The detailed design can be undertaken taking into consideration the responses from the TMO consultation.

2.3.          Consultation with local and other key stakeholders indicate that the project is considered beneficial.

 

Wards affected: Marylebone;


16/12/2021 - Ebury Phase 1 Project Manager, Employers Agent, Quantity Surveyor Appointment ref: 1564    Recommendations Approved

Apointment of the PM, EA and QS on phase 1 of Ebury Bridge Estate.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 16/12/2021

Effective from: 24/12/2021

Decision:

1.     Recommendations

1.1 That the Cabinet Member for Communities and Regeneration approves   the below:

·       Contract award to Gardiner and Theobald (G&T) for the provision of Project Management, Employer’s Agent and Quantity Surveying Services for the Ebury Bridge Phase 1 Renewal Scheme for a value of £3,755,400. The contract is to be awarded with a duration of 56 months from February 2020 to May 2024).

·       Approval to utilise £878,920 from the project contingency for this appointment, leaving £6.7m (88.4%) remaining. The Full Business Case had assumed a total budget of £2,876,480 for these services, however, subsequent updates to the programme have resulted in the need to utilise contingency.

·       To release the budget for Phase 1 developers' contingency of £7.58m and delegate the authority to the Executive Director of Growth, Planning and Housing to approve any additional expenditure against the contingency on Phase 1.

2.     Reasons for Decisions

2.1 The Ebury Bridge regeneration will deliver 781 high quality and    sustainable new homes. 50% of those homes will be affordable, therefore this renewal programme greatly assists the Council in delivering the target of delivering more affordable homes across the borough.

2.2 Phase 1 is being self-delivered by the Council; therefore a competent professional team is required to advise and act on behalf of the client team, ensuring the demolition and construction contracts are delivered in accordance with the agreed price, quality, and programme parameters.

 

Wards affected: Churchill;


14/12/2021 - 300 Harrow Road Appropriation of Land for Planning Purposes ref: 1562    Recommendations Approved

To appropriate the land at 300 Harrow Road for planning purposes to enable the development of new homes and community facilities.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 14/12/2021

Effective from: 22/12/2021

Decision:

1.        Recommendations

1.1 That the Cabinet Member for Finance and Smart City agrees:

1.1.1 That Part B of this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

1.1.2 To appropriate for planning purposes the Council’s land at 298 to 300 Harrow Road, London W2 shown edged blue on the plan attached at Appendix 1 (the Site) pursuant to section 122 of the Local Government Act 1972 and subsequent use of the Council’s powers under section 203 of the Housing and Planning Act 2016. 

1.1.3 To delegate authority to the Executive Director for Growth, Planning and Housing in consultation with the Director of Law:

1.1.1.1 to deal with any necessary arrangements to record the appropriation of the Site for planning purposes; and

1.1.1.2 to negotiate and enter into agreements by deed for the release of third party rights where this can be achieved on reasonable terms within a reasonable timescale; or

1.1.1.3 to take all necessary steps to settle claims for compensation under section 204 of the Housing and Planning Act 2016.

 

2.        Reasons for Decision

 

1.1.         The Site at 298 - 300 Harrow Road provides a valuable opportunity to deliver new homes, jobs and community facilities for local people. The Site is no longer required for the purpose for which it is held by the Council and comprised a community hall and the former Harrow Road Nursery, both of which were vacant and have been demolished. These two low rise buildings, the surrounding land and car park are owned by Westminster City Council, therefore this Site offers a cost effective opportunity to upgrade the community amenities and deliver new mixed tenure homes to meet the needs of local people. The proposed scheme will provide:

·         a new community hall;

·         a purpose built nursery;

·         family sized affordable rent homes;

·         intermediate rent (below market rent) homes;

·         private homes;

·         affordable workspace;

·         a canal side café;

·         and significant green landscaping, opening up the canal.

 

1.2.         Appropriating the land for planning purposes is recommended in order to facilitate the delivery of much needed new homes in the community, and to replace the existing facilities with new fit for purpose buildings. In the past, the nursery and community centre were well-used by the community, however the buildings were in poor condition and required updating. The proposal will replace both of these facilities with high quality new premises and in addition it will deliver new homes. Alternative accommodation has been identified for all of the users of these facilities including a temporary nursery portacabin.

1.3.         As explained in section 6 below, one of the effects of appropriating the Site for planning purposes would be to enable certain private third party rights to be overridden, subject to payment of statutory compensation to those affected.  This will help to ensure that development of the Site can proceed in accordance with the planning permission granted in December 2020, and meet the scheduled completion date. 

1.4.         There is a pressing need for new homes within Westminster, particularly those of an affordable tenure. The development will deliver much-needed affordable housing together with other types of housing tenure and greatly contribute to improving the economic, social and environmental well-being of the local area as described in section 4 below.

1.5.         In balancing the benefits of the development and the concerns of those whose rights it is proposed to override, there is clear evidence that the public benefit, in the form of the provision of new homes to meet local needs, community facilities and a new nursery outweigh the potential impacts on third party rights. Compensation will be payable to those who suffer a relevant loss. Overall, it is considered that there is a compelling case in the public interest to facilitate this development and that appropriation of the Site is necessary.

1.6.           Whilst investigations and negotiations with injured parties are continuing, ,if the Site is not appropriated and any infringement of a third party right occurs, the primary remedy for the affected party would be to seek an injunction preventing the development. The court can award damages where it considers this an adequate remedy. The consequences of such proceedings for the Council, if successful, could be to prevent delivery of the development or even if unsuccessful, would risk causing delay.

 

Wards affected: Westbourne;

Lead officer: Gaurav Choksi


14/12/2021 - Lisson Arches Full Business Case ref: 1561    Recommendations Approved

Cabinet Member approval sought tor the full business case in relation to Lisson Arches.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 14/12/2021

Effective from: 22/12/2021

Decision:

1.              Recommendations

1.1.         That Part B of this report be exempt from disclosure as it involves the disclosure of information as prescribed by paragraph 3 of Part 1 of Schedule12a to the Local Government Act 1972, (as amended), in that they contain information relating to the financial or business affairs of any particular person (including the authority).

 

1.2.         That the Cabinet Members:

 

·       Approves the award of the Lisson Arches main works contract to United Living (South) Limited as set out in Part B,

 

·       Authorises total expenditure on the Lisson Arches scheme of £43.387m

 

·       Authorises the allocation of Affordable Housing Fund of £22.8m to this scheme

 

·       Authorises Legal Services to negotiate and execute the Lisson Arches main works contract as a deed; and

 

·       Authorises Legal Services to negotiate and grant a substation lease to UKPN for a term of 99 years at an annual rent of £1.00

 

 

2.              Reasons for the Decision

2.1.         An FBC has been produced confirming the current proposals to self-develop the site at Lisson Arches is a Value for Money option that represents a viable proposal from both a Capital and Revenue perspective.

 

2.2.         Subject to planning permission and other consents, the expenditure and the completion of the Lisson Arches building works will provide a new community supportive housing built to modern standards (HAPPI) and a new enterprise space providing opportunities for the local economy.

 

2.3.         The Lisson Arches project is an essential steppingstone within the Council’s Lisson Grove Programme because when it is built, it shall provide replacement homes for all the residents currently residing at Penn House, along with additional CSH homes and an Enterprise Space to assist the council’s plans to provide vibrant communities and a thriving economy.

 

2.4.         Subject to further consents and governance, a vacant Penn House can be used to support the wider Lisson Grove Programme which support the City for All objective and the Church Street Masterplan.

 


14/12/2021 - 300 Harrow Road (Warwick Hall) Final Business Case ref: 1560    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 14/12/2021

Effective from: 22/12/2021

Decision:

Recommendations

 

1.1.      That Part B of this report be exempt from disclosure as it involves the disclosure of information as prescribed by paragraph 3 of Part 1 of Schedule12a to the Local Government Act 1972, (as amended), in that they contain information relating to the financial or business affairs of any particular person (including the authority).

1.2.      That the Cabinet Member for Communities and Regeneration and the Cabinet Member for Finance:

1.2.1. Approve the appointment of Wilmott Dixon Construction Limited (WDC) as the main contractor at a value not to exceed £53.393m. Note that until the commercial arrangements are finalised, as set out in section 6, the scheme will continue to be developed in the general fund.

 

1.2.2. Approve the Full Business Case which was presented to Capital Review Group in July 2021.

 

1.2.3. To approve total scheme expenditure of £66.212m to take the scheme up to practical completion. This includes the WDC contract award amount and other project spend.

 

1.2.4. To approve the reallocation of budget from Westminster Builds to the HRA and General Fund to enable near-term spend on the contract until the commercial structure is finalised.

 

1.2.5. Note the ongoing work on the commercial structure for the development of the scheme. These final arrangements will be subject to further cabinet member approval.

 

Reasons for Decision

 

2.1. An FBC has been produced confirming the current proposals to for WHDL to develop the site at Harrow Road is a Value for Money option that represents a viable proposal from both a Capital and Revenue perspective

2.2 Entering into the contract now will enable the council to fix the contractual position for the development and mitigate risks of price increase through delays in progressing the scheme whilst the delivery mechanism is reviewed.

Wards affected: Westbourne;


13/12/2021 - Convenience Store Lease Renewal ref: 1559    Recommendations Approved

Renewal of lease to Tesco at Church Street

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 13/12/2021

Effective from: 21/12/2021

Decision:

1.        Recommendation

The Cabinet Member is recommended to approve the grant of the proposed New Lease and gives delegated authority to the Director of Property and Strategic Asset Management to agree minor variations to the terms to enable the agreed final form of legal documentation to be executed and completed.

2.      Reasons for Decision

The key reasons and rationale for supporting this decision are as follows: 

(1)  The grant of a New Lease will enhance the income stream from the subject investment property and represents best value for the Council when considered alongside prevailing market levels and the need to retain flexibility in obtaining vacant possession from 2030 onwards. 

(2)  The proposed length of the term under the lease has regard to the fact that the subject property sites within Site C of the Church Street regeneration proposals where the current earliest desired vacant possession date is 1st January 2030.

(3)  A flexible rolling Landlord’s re-development break clause, operable from 1st January 2030 will be contained with the New Lease

(4)  Negotiations on behalf of the Council have been undertaken by Avison Young with regarding to current market evidence in terms of prevailing rental values, also having regard to the provisions and statutory process contained with the Landlord & Tenant Act 1954 which apply in this case.

 

Wards affected: Church Street;

Lead officer: Philip Owen


29/12/2021 - Luxborough Street Development, London, W1U - Appropriation for Planning purposes ref: 1498    Recommendations Approved

This paper recommends approval to be able to appropriate the land and authorise the use of any necessary powers if necessary,

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 13/12/2021

Effective from: 07/01/2022

Decision:

Decision

The Cabinet Member for Finance and Smart City has approved:

1.          To appropriate the land (edged red in the plan attached at Appendix A) for planning purposes pursuant to section 122 of the Local Government Act 1972 as it is no longer required for the purpose for which it is currently held, and the Council believes that the acquisition will facilitate the carrying out of development, redevelopment or improvement on or in relation to the land pursuant to section 226(1)(a) of the Town and Country Planning Act 1990). The appropriation will subsequently allow  the Council to use its powers under section203 of the Housing and Planning Act 2016 in consultation with the Director of Law to override any easements and other rights of the affected neighbouring properties that are infringed upon.

2.          To delegate authority to the Executive Director for Growth Planning and Housing in consultation with the Director of Law:

a.     to deal with any necessary arrangements to record the appropriation of the Site for planning purposes including the transfer of the land from the Housing Revenue Account (HRA) to the General Fund account (GF) at the current red book value; and

b.     to negotiate and enter into agreements by deed and payment of compensation for the release of third-party rights where this can be achieved on reasonable terms within a reasonable timescale; or

c.     to take all necessary steps to settle claims for compensation under section 204 of the Housing and Planning Act 2016.

Reasons for the Decision

1.          The Council is satisfied that the scheme will contribute towards meeting the City for All objectives, in particular Greener and Cleaner, Vibrant Communities and Civic Leadership and Responsibility.

2.          The Council’s City for All objectives set a commitment to deliver 1,850 affordable homes by 2023.

3.          The Site is no longer required for the purpose for which it is held by the Council, which is vacant land previously used as a kick about site as advised at paragraph 2.1 of the Cabinet Member report. The proposed development, redevelopment or improvement is likely to contribute to achieving the promotion or improvement of the economic, social or environmental well-being of the whole, or any part, of the area (section 226(1)(a) and (1A), TCPA 1990) in the following ways:

a.     Economic Well-Being of the area

i.                Enhancing local employment opportunities i.e. the creation of construction jobs and apprenticeship opportunities;

ii.               Providing the Council with additional affordable housing; and

iii.              The project will regenerate a site comprising of 14 affordable housing units as well as a nursery (commercial D1 space) on the ground floor.

b.     Social Well-Being of the area

i.                The new development will contribute to much needed housing In Westminster, where there is high demand for affordable housing. The nursery will also address the need of one in the area as advised by the local community through consultation.

c.     Environmental Well-Being of the area

i.                The development will provide landscaping to the Luxborough Tower residents; and

ii.               The building will be sustainable using renewable energy sources.

4.          In order to progress the scheme and avoid delays to the programme, the officers are seeking Cabinet Member authority to be able to appropriate the Site and  authorise the use of any necessary powers under section 203 Housing and Planning Act 2016 if required. By exercising its powers, the Council will ensure that its development of the land proceeds in accordance with the planning permission already granted.

 

5.          Appropriating the land for planning purposes would enable certain private third-party rights to be overridden, subject to payment of statutory compensation to those affected. This will help to ensure that development of the Site can proceed in accordance with the planning permission granted, and meet the scheduled completion date. 

 

6.          There is a pressing need for new homes within Westminster, particularly those of an affordable tenure. The development will deliver much needed affordable housing and a new D1 commercial space, which will greatly contribute to improving the economic, social and environmental well-being of the local area as described in point 3 in the reasons for decision above.

 

7.          The development of the Site will create a right to light infringement. A Rights to Light assessment was undertaken during RIBA Stage 2, and it was identified that Rights of Light injuries are anticipated.  A specialist Right of Light surveyor has therefore been instructed.

 

8.          The Council has instructed  the Rights of Light surveyor to also undertake due diligence on where negotiations were left with various residents on the 2014 scheme in addition to any new negotiations. The Council recognises that in respect of third-party rights of light which exist and to which an entitlement is proved, the Council will be liable to pay compensation (whether statutory or non-statutory) and will pursue a settlement strategy to ensure that any claimants receive adequate compensation.

 

9.          The Council’s Rights of Light consultant has issued letters to all the potentially affected parties inviting them to commence negotiations with the Council.  Negotiations with the affected third parties have commenced, but will not be formalised and compensation will not be paid until the Cabinet Member provides the decision to do so in accordance with this report.

 

10.      Whilst investigations are continuing, it is highly unlikely that it would be possible to identify and extinguish all third-party rights which burden the land by private agreement before development is due to commence in January 2022. It should be noted that the Council has received various strong objections to the scheme to date, the Council may never actually hear from some of the affected third-parties, and some may refuse to co-operate on a reasonable basis and within a reasonable time.  If the land is not appropriated before the development is commenced and any infringement of a third-party right occurs, the primary remedy for the affected party would be to seek an injunction preventing the development. The court can award damages where it considers this an adequate remedy. The consequences of such proceedings for the Council, if successful, could be to prevent delivery of the development or even if unsuccessful, would risk causing delay.

 

11.      In balancing the benefits of the development and the concerns of those whose rights it is proposed to override, there is clear evidence that the public benefit, in the form of the provision of new homes to meet local needs and a new commercial D1 space outweigh the private loss. The Council will continue with the negotiations after the Site has been appropriated, and compensation will be payable to those who suffer a relevant loss. The Council intends to only rely upon its entitlement to pay statutory compensation if negotiations are unsuccessful.  Overall, it is considered that there is a compelling case in the public interest to facilitate this development and that appropriation of the land is necessary.

 

Wards affected: Marylebone;

Lead officer: Angie James


13/12/2021 - Church Street Regeneration (Site A) In Principle Compulsory Purchase Order Resolution ref: 1590    Recommendations Approved

Approval, in principle, the use of compulsory purchase powers for the acquisition of the land required for development of Church Street (Site A) 

Decision Maker: Cabinet

Made at meeting: 13/12/2021 - Cabinet

Decision published: 13/12/2021

Effective from: 13/12/2021

Decision:

Councillor Acton introduced this report, emphasising that the Church Street Regeneration scheme is critical to the Council’s drive to address the shortage of affordable housing in the city, delivering 2000 new homes, community spaces and other major benefits. Councillor Acton made clear that any CPO in place would be used only as a last resort and that the focus would remain on working with businesses and residents to acquire the necessary land and buildings on mutually agreeable terms.

 

The report outlines that where the use of compulsory purchase powers are invoked a further detailed report and the proposed Statement of Reasons would come forward to Members setting out the justification for the making of the CPO in question.

 

Councillor Harvey asked how the Council would support those with an emotional attachment to their home to move without invoking the use of compulsory purchase powers. Councillor Acton assured him that extensive support was in place to help residents, with a dedicated team of officers embedded within the local community to better align opportunities with individual needs.

 

Councillor Green noted that the decant of some residents had begun and that there were several families already scheduled to move to new homes nearby on the West End Green site in his ward. Councillor Green noted that the new homes were of a high standard, including accommodation that was dementia friendly.

 

Councillor Robathan reiterated that the regeneration of Church Street is a hugely important scheme for residents but that the use of any compulsory purchase powers must only be as a last resort when all other efforts to reach an agreement had been exhausted.

 

Prior to voting Councillor Robathan asked Hazel Best, the Council’s legal representative, to confirm that Councillor Green was able to participate in voting on this item given his role as Cabinet Member for Planning. Hazel confirmed that there was no conflict as no live planning application.

 

RESOLVED: Cabinet agreed that 'in principle' use of compulsory purchase powers be made available to assemble the land required for the redevelopment of Site A should all reasonable attempts to acquire the necessary land and interests fail.


13/12/2021 - Rough Sleeping Services ref: 1558    Recommendations Approved

A report outlining the direct award or variation of rough sleeping contracts in response to central government funding for 2021/22

 

Decision Maker: Cabinet Member for Housing

Decision published: 13/12/2021

Effective from: 21/12/2021

Decision:

1.              Recommendations

 

1.1.         That this report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2.     Reasons for Decision

 

2.1.         That this report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

Wards affected: (All Wards);

Lead officer: Margaret Gustafsson


10/12/2021 - Approval of Expenditure from the Ward Budget of Knightsbridge and Belgravia ref: 1557    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 10/12/2021

Effective from: 10/12/2021

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £36,000.00 in respect of the above proposal, from the ward members of Knightsbridge and Belgravia, as detailed in the report.

Wards affected: Knightsbridge and Belgravia;

Lead officer: Naimah Khatun


03/12/2021 - Violence Against Women & Girls (VAWG) Strategy ref: 1555    Recommendations Approved

Bi-borough partnership strategy outlining approach to improving support and reducing violence against women and girls

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 03/12/2021

Effective from: 11/12/2021

Decision:

1.0       Recommendations

 

(i)     That the Cabinet Member for Communities and Regeneration approves the Violence Against Women & Girls Strategy 2021 – 2026.

 

(ii)   That delegated authority is given to the Director of Public Protection and Licensing to approve minor modifications and updates to the Strategy, such as changes in  legislation, in collaboration with the Cabinet Member for Communities and Regeneration.

 

(iii)  That delegated authority is given to the Director of Public Protection and Licensing to develop a partnership Action Plan to deliver the Strategy, in collaboration with the Cabinet Member for Communities and Regeneration from Spring 2022.

 

(iv)  That these recommendations, if approved, will be implemented from 13th December 2021.

 

2.0       Reason for Decision

 

2.1       The Council must publish and implement a refreshed VAWG Strategy, following the expiration of the current Strategy in 2021 and to take account of national updates to legislation and national advice provided in response to recent high-profile cases.

 

Wards affected: (All Wards);

Lead officer: Kirsty Munro


25/11/2021 - Adoption of the Queen’s Park Neighbourhood Plan ref: 1549    Recommendations Approved

Approval sought to formally adopt the Neighbourhood Plan for Queen's Park following successful referendum.

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 25/11/2021

Effective from: 25/11/2021

Decision:

1.0      Recommendations

1.1      That the Cabinet Member for Business, Licensing and Planning agrees to formally ‘make’ (i.e., adopt) the Queen’s Park Neighbourhood Plan as part of Westminster’s Statutory Development Plan, following the referendum held on 21st October 2021.


2.0      Reasons for Decision

2.1      To meet the requirements of the Town and Country Planning Act 1990 (as amended), the Planning and Compulsory Purchase Act 2004, the Localism Act 2011, the Neighbourhood Planning Act 2017, and the Neighbourhood Planning (General) Regulations 2012 (as amended). 

 

Wards affected: Queen's Park;

Lead officer: Aidan Marshall


25/11/2021 - Westminster Local Development Scheme 2021 - 2024 ref: 1548    Recommendations Approved

Cabinet Member approval sought for updated Local Development Scheme.

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 25/11/2021

Effective from: 03/12/2021

Decision:

1.0      Recommendation

1.1      That the Cabinet Member approves the publication of the attached Local Development Scheme 2021 – 2024 (Appendix 1).

 

2.0      Reason for Decision

2.1      To ensure that the City Council acts in accordance with the requirements of the Planning & Compulsory Purchase Act 2004 (as amended by the Localism Act 2011).

 


25/11/2021 - Approval of Expenditure from the Ward Budget of Knightsbridge and Belgravia ref: 1546    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 25/11/2021

Effective from: 25/11/2021

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £50,000.00 in respect of the above proposal, from the ward members of Knightsbridge and Belgravia, as detailed in the report.

Wards affected: Knightsbridge and Belgravia;

Lead officer: Naimah Khatun


25/11/2021 - Approval of Expenditure from the Ward Budget of Bayswater and Lancaster Gate ref: 1545    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 25/11/2021

Effective from: 25/11/2021

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £17,410.31 in respect of the above proposal, from the ward members of Bayswater and Lancaster Gate wards, as detailed in the report.

Wards affected: Bayswater; Lancaster Gate;

Lead officer: Clare O'Keefe


25/11/2021 - Approval of Expenditure from the Ward Budget of Bayswater, Church Street, Harrow Road, Lancaster Gate, Maida Vale, Queen's Park and Westbourne ref: 1547    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 25/11/2021

Effective from: 25/11/2021

Decision:

Recommendation

 

That the Cabinet Member for Communities and Regeneration approves the release of funds in the amount of £19,400.00 in respect of the above proposal, from the ward members of Bayswater, Church Street, Harrow Road, Lancaster Gate, Maida Vale, Queen's Park and Westbourne wards, as detailed in the report.

Wards affected: Bayswater; Church Street; Harrow Road; Lancaster Gate; Maida Vale; Queen's Park; Westbourne;

Lead officer: Clare O'Keefe


25/11/2021 - Article 4 Direction ref: 1512    Recommendations Approved

Introduction of a non-immediate Article 4 Direction to remove permitted development rights for change of use from Class E (commercial, business and service uses) to C3 (dwelling houses) in town centres outside of the Central Activities Zone (CAZ).

 

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 25/11/2021

Effective from: 03/12/2021

Decision:

1.0      Recommendations

1.1      That the Cabinet Member for Business, Licensing and Planning approves the making of a non-immediate Direction under Article 4 of the Town and Country Planning (General Permitted Development) Order 2015 (as amended) to remove permitted development rights granted for the change of use from Class E (commercial, business and service uses) to Class C3 (dwellinghouses) within the areas shown in Appendix 2.

 

2.0      Reasons for Decision

2.1      The making of the proposed Article 4 Direction will help enable the City Council to use its planning powers to secure an appropriate balance of uses in designated town centres that fall outside of the CAZ, to ensure they continue to offer a range of shops and services to local residents and provide employment opportunities. Securing the vitality and viability of these town centres is in accordance with the objectives of City for All, and the policies in the Westminster City Plan, particularly Policy 14 ‘Town Centres, High Streets and the CAZ’. It will also help ensure new developments meet a wide range of policy objectives including responding to the climate emergency, contributing towards the delivery of affordable housing, and supporting enhanced infrastructure provision.

 


24/11/2021 - Household Support Fund ref: 1543    Recommendations Approved

To approve a process for the distribution of the government’s new Household Support Fund to the Council’s most vulnerable residents.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

1.         Recommendations

 

1.1       That approval is given to utilise each of the processes outlined in Section 4 of this report to allocate the council’s funding allocation (£1,951,507) to the borough’s most vulnerable residents.

                                                                                

1.2       That delegated authority is given to the Director of Finance & Resources to flex the level of funding allocated to each process, including voucher amounts,  in order that the council’s funding allocations is fully utilised before the government’s deadline of 31 March 2022 and to respond to any changing circumstances.

 

Wards affected: (All Wards);


24/11/2021 - Council Tax, NNDR, Housing Benefit Overpayments, Former Client Rent Arrears and Sundry Irrecoverable Debt, Quarter 1 2021/22 ref: 1542    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

1.          Recommendations

1.1    That the report be declared exempt from publication as, the business to be transacted involves the disclosure of information as prescribed by paragraph 1 of Part 1 of Schedule 12a of the Act relating to information relating to the financial or business affairs of any particular person (including the authority).

 

1.2    That the amounts shown in paragraph 6.1 as written-off under officer delegated authority be noted.

 

2.          Reasons for Decision 

2.1       The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of court and distress proceedings.

 

Wards affected: (All Wards);


24/11/2021 - Appointment of Contractor for the Coroner's Court project ref: 1544    Recommendations Approved

The appointment of a contractor for the refurbishment and new build extension to the Coroner’s Court on Horseferry Road.

 

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 24/11/2021

Effective from: 02/12/2021

Decision:

1.        Recommendations

1.1      Restricted

 

1.2      Restricted

 

1.3      Restricted

 

 

2.        Reasons for Decision

 

2.1      The refurbishment and extension will provide modern and much needed court and expanded office facilities for the Coroner’s office and visitors.

 

2.2      The project will provide an improved environment and experience for staff and visitors in line with the “City for All” vision.

 

2.3      The project will enable staff currently located at Tachbrook Street to move back to Horseferry Road enabling an integrated and more efficient Service.

The reason for the recommendation must be included here.  It is a legal requirement that this be published as part of the formal decision notice.

 

 

Wards affected: St James's; Vincent Square;

Lead officer: Rebecca Clark


22/11/2021 - Ebury Bridge Estate Renewal -Phase 2 Appointments ref: 1540    Recommendations Approved

The report seeks approval to enter into a range of contracts for professional services for Phases 2A and 2B of the Ebury scheme.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 22/11/2021

Effective from: 30/11/2021

Decision:

1.     Recommendations

That Appendix B of this report is exempt from disclosure as it involves the disclosure of information as prescribed by paragraph 3 of Part 1 of Schedule12A to the Local Government Act 1972, (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding the information).

2.     Reasons for Decisions

2.1 The overarching objective of regenerating Ebury Bridge Estate is to create a comprehensive renewal that brings about physical, economic and sustainable change that creates additional homes and improves the lives of residents, businesses and visitors alike.

2.2 Decisions around the delivery route for Phase 2 are to be taken in due course through an Outline Business Case and subsequent Cabinet Member Report that is currently being developed and due to be presented and formalised in December 2021.

2.3 The development of the Ebury estate will also help the Council deliver on its target of delivering more affordable homes across the borough. The scheme will deliver a minimum of 50% affordable housing across the masterplan. 

2.4The approvals set out in this report are important to maintain a continuation of activity on the Ebury delivery programme because Phase 2 requires a design team to be appointed in order to work up detailed designs of the outline application and submit subsequent Reserved Matters applications which have to be cleared prior to start on site of the remaining phases.

 

Wards affected: Churchill;

Lead officer: Emily Myers


22/11/2021 - Covent Garden Neighbourhood Traffic Management Scheme Experimental Traffic Order. ref: 1541    Recommendations Approved

Decision Maker: Executive Director City Management and Communities

Decision published: 22/11/2021

Effective from: 22/11/2021

Decision:

PROJECT SUMMARY

 

The Covent Garden Neighbourhood Traffic Management Scheme (NTM) involves the

implementation of a series of measures with the objective of reducing through traffic

across the whole Covent Garden district (the district by area is located approx. 70% in City of Westminster (WCC) and 30% in London Borough of Camden (LBC)). These

measures include the introduction of pedestrian and cycle zones, traffic directional

changes and banned turns.

 

It is intended the scheme is implemented on a trial basis using an experimental traffic

order (ETO) with a maximum duration of 18 months. Impacts would be monitored during this trial period and minor changes made where necessary and if a problem is identified.

 

A final public consultation will be held towards the end of the ETO period together with a review of the scheme monitoring data. A further decision will then be sought on whether the scheme should be made permanent.

 

The scheme proposals have undergone extensive stakeholder and public engagement and the level of support is positive across both authorities.

 

WCC have obtained funding from Transport for London to cover the full estimated cost of the scheme following the approval of our funding application in December 2020. This is a WCC led project and has been developed jointly and in close collaboration with LBC.

 

Recommendation

 

This report seeks approval from the Executive Director Environment & City Management to:

 

1.     Proceed to the detailed design and implement the proposals identified in this report, together with capital expenditure set out in the report necessary to implement the proposals.

2.     Further decision making, such as detailed design and minor amendments to the ETO, that do not require further public consultation, are delegated to the Director of City Highways.

 

The scheme covers areas within the City of Westminster as well as within Camden and as such approval to proceed is also being sought in parallel by Camden officers with their respective decision makers. Camden members and officers have been supportive of these proposals from the outset.

Lead officer: Adnan Rahim


15/12/2021 - Heart of London Business Alliance Occupier Business Improvement District Renewal & Business Plan ref: 1563    Recommendations Approved

The HOLBA BID are seeking approval from the Cabinet Member on the renewal of their occupier BIDS and final business plan proposals.

 

Decision Maker: Cabinet Member for Business, Licensing and Planning

Decision published: 12/11/2021

Effective from: 15/12/2021

Decision:

2.        Recommendations

2.1           The Cabinet Member endorsed the HOLBA Occupier BID renewal Proposal in respect of (i) Leicester Square and Piccadilly Circus and (ii) Piccadilly and St James.

 

2.2           The Chief Executive was approved as the City Council’s Returning Officer and “ballot holder” to hold two separate ballots for HOLBA in respect of their Occupier BID renewal Proposal.

 

2.3           That the Director of Law was authorised on behalf of the City Council to enter into the necessary legal agreements for collection of the BID Levy. In addition, deal with related service specifications for all other connected services which the City Council is required to deliver throughout the BID’s term and any other necessary legal matters in respect of the HOLBA Occupier BID renewal Proposal as instructed and in consultation with the appropriate officers.

 

 

3.        Reasons for Decision 

3.1      Leicester Square & Piccadilly Circus was the first occupier BID established in central London in 2005 and then the Piccadilly & St James’s BID was developed in 2010. In 2015, property owners voted in favour of establishing the U.K.’s first two property owner BIDs to work alongside each other.

3.2      The occupier and property-owner BIDs are governed by HOLBA with their own separate budgets and accountability, but they still contribute to the overall business plan. They have been successfully managing and improving the Leicester Square & Piccadilly Circus and Piccadilly & St James’s areas since 2005 and over the past 16 years, HOLBA have spearheaded projects and schemes for the benefit of residents, businesses, visitors and property owners.

3.3      As a BID, they are facing a number of challenges such as the impacts of the UK leaving the European Union, and in particular on the retail and hospitality sectors, increased footfall of an additional 200 million visitors once the Elizabeth Line opens and financial blows such as budget cuts and revaluation of business rates. However, with 200 million visits a year and an annual GVA of £51 billion, the West End is a key contributor to the UK economy.

3.4      Over the last five years HOLBA have been able to achieve the following for its resident and business communities:

·       Reached an audience of 60m via royal academy’s 250th anniversary campaign

·       Attracted 1.4m visitors to London Lumiere 2018

·       The ‘London Leaders’ event series connected over 350 members with industry leaders driving London’s recovery

·       Delivered 250+ member events

·       Engaged over 4000 people via our employee benefits scheme

·       Deep-cleaned 360,000 sqm of paving each year

·       Provided 2,000 rough sleepers with professional support each year

·       Reduced carbon dioxide emissions by 42,927t thanks to our waste supplier scheme

·       Launched our west end 2027 place shaping strategy

·       Provided 24/7 private security presence

·       Secured new regulation for busking & street entertainment

·       Helped to secure £1.75bn support package for art & culture sector

·       Saved west end businesses over £1bn in business rates, payroll & vat relief

·       Delivered the women’s night safety charter

 

Wards affected: St James's; West End;


03/12/2021 - Healthy Child Programme (0-5) ref: 1553    Recommendations Approved

Approval to award a new health visiting contract and align and integrate it with children’s Early Help services to jointly deliver the 0-5 Healthy Child Programme. This workstream is part of the 0-5 Transformation Programme and is integral to achieve the ambitions of ensuring all children have the best start in life. 

The contract is planned to commence on or around 1st April 2022 for a period of five years, with an option to extend for a further two-year period. The total value of the proposed contract (including the extension options) is estimated to be up to £21,600,000 for WCC. 

We anticipate that moving to a single delivery model and integrated workforce will enable us to deliver a more efficient service across the pathway.

The strategy supports the development of a City for All, including our vision for vibrant communities and a smart city; using technology to support a smart service that is responsive to levels of need as well as ensuring everyone has an equal opportunity to succeed and be healthy no matter their background.

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 27/09/2021

Effective from: 11/12/2021

Decision:

2.0      RECOMMENDATION

2.1      The Cabinet Members approved the contract award for delivering the 0-5 Healthy Child Programme to Central London Community Healthcare NHS Trust for a period of five years with the option to extend for a further two years as set out in the table below:

Supplier

First Year

Five Year Term

Optional Extension Period (2 years)

Total

Central London Community Healthcare NHS (CLCH)

£2,702,928

£13,961,490

£5,971,154

£19,932,644

 

2.2      The Cabinet Members delegated approval to exercise the option to extend the contract to the Executive Director of Adult Social Care and Health in consultation with the Executive Director of Children’s Services.

 

3.0      REASONS FOR DECISION

3.1      The local authority has had commissioning responsibility for the current contract delivered by Central London Community Healthcare NHS Trust since 2015. During this time direct awards were requested in order to align with the pre-birth to five transformation programme. The current two-year direct award comes to an end in April 2022.

3.2      The implementation of the integrated delivery model will allow the local authority to achieve our local vision to deliver an improved 0-5 pathway, which provides a core, high quality universal offer whilst providing a more intensive offer proportional to need.

3.3      Local authorities are mandated to secure provision of the five universal contacts within the Healthy Child Programme. These include the antenatal health promoting visit, the new baby review, the 6- week assessment, the one-year assessment and the two-year review.

 

Wards affected: (All Wards);


26/11/2021 - Extra Care Housing Contract Award ref: 1551    Recommendations Approved

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 22/09/2021

Effective from: 27/11/2021

Decision:

1.              Recommendations

2.1.          Further to the approval of the Commercial Gateway Review Board, theDeputy Leader and Cabinet Member for Adult Social Care and Public Health gave approval to:

2.1.1       Direct award an Extra Care Housing, Care and Support contract to Octavia for an initial term of up to 36 months, with the option to extend for terms of 36 months, subject to ongoing endorsement of the Commercial Gateway Review Board and the necessary extension approvals in due course.

 

2.1.2     Grants a waiver to the tendering requirements of the Procurement Code following a recommendation from the appropriate Executive Leadership Team Member and Director of Commercial Partnerships, to directly award the above WCC listed contracts for the reasons described in the report.

 

2.2.          The Legal Comments in section 9 of the report be noted, and that a balanced approach to risk management be taken as set out in section 6 of the report.

 

2.               Reasons for Decision

3.1.            The Health and Social Care Act 2012 sets out the public health duties conferred to Local Authorities which includes a duty to improve the health of the people that live in the area.

3.2.            The Care Act 2014 places a duty upon Local Authorities to ensure older people receive services that prevent their care needs from becoming more serious or delay the impact of their needs.

3.3.            The Care Act 2014 also stipulates a duty to Local Authorities to meet residents assessed needs.  

3.4.            Extra care housing services supports people assessed as needing access to 24/7 care and support in a highly effective and popular way that facilitates individual preferences relating to personal outcomes and wellbeing.

3.5.            Extra care housing services also play a vital role in supporting vulnerable people to maintain their independence, remain in the borough, prevent and reduce the need for emergency and more costly health and social care services.

3.6.            With the existing service contract reaching expiry it is essential that a good quality service is in place in order to achieve the service outcomes being sought and maintain the health and wellbeing in a time of unprecedented challenges.

3.7.            The contract award enables service continuity with an effective, local, third sector, highly experienced, highly responsive, provider as well as delivering value for money.

 

Wards affected: Maida Vale;

Lead officer: Elizabeth Gallou


17/11/2021 - Contact Centre Operating Model Review ref: 1538    Recommendations Approved

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 21/09/2021

Effective from: 25/11/2021

Decision:

1.               Recommendations

 

The Cabinet Member for Finance and Smart City approved the recommendation to bring the daytime corporate contact centre in-house for delivery alongside the housing management contact centre.

 

2.               Reasons for Decision

 

        The current contract with Agilisys to manage the daytime corporate contact centre expires in November 2022. Following two contract extensions no further extensions can be granted.

        A decision was required on the future operating model for the daytime corporate contact centre which needed to be agreed, planned and in place by November 2022 to ensure continuity of service.

        Insourcing the daytime corporate contact centre will provide the Council with greater control of performance, resourcing and quality and opportunities to transform the way our customers interact with us.

Wards affected: (All Wards);

Lead officer: Parmeen Sarda


03/12/2021 - Additional Restrictions Grant (ARG) Scheme, Tranche 3 Part 2 ref: 1554    Recommendations Approved

This report seeks approval to utilise the remainder of the third tranche of Additional Restrictions Grant (ARG) funding to fund business support activities for Westminster businesses and to administer a grant scheme to businesses who have received little or no grant support to date since the start of the pandemic.

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 10/09/2021

Effective from: 03/12/2021

Decision:

2.         Recommendation

2.1           The Cabinet Members approved the proposals as outlined in Section 5 of the report.

 

2.2           The Cabinet Members delegated authority be granted to the Executive Director for Finance and Resources and the Executive Director for Growth, Planning and Housing in the event of underspend to:

 

·       re-allocate funding from any particular scheme or project as set out under section 5, to the most suitable proposal(s) as outlined under section 5 of this report, and;

·       amend the eligibility criteria of the open grant scheme outlined in within section 5.1 of the report.

 

 

3.        Reasons for Decision 

3.1       The proposals outlined in section 5 of this report seek to provide the most appropriate methods of administration of the ARG funding and will ensure that the right types of support are provided to the most impacted business groups, whilst meeting the deadline date set by BEIS of 31 March 2022, for the full funding allocation to be defrayed.

 

3.2       The delegated authority decision will negate the need for a subsequent Cabinet Member Report to be produced should the funding allocations attributed to the various proposals have to be revised and will mitigate risk of funds not being fully spent and defrayed by 31st March 2022.

 

Wards affected: (All Wards);


26/11/2021 - Rating Advisory Panel 26.10.2021 ref: 1550    Recommendations Approved

Business Rates Discretionary & Hardship Relief

Decision Maker: Cabinet Member for Finance and Smart City

Decision published: 05/08/2021

Effective from: 26/11/2021

Decision:

2.        Recommendations

 

2.1      That this report and appendices are exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, Paragraph 3, as amended, in that it contains information relating to the financial or business affairs of an individual.

 

2.2     The Cabinet Member approved the recommendations of the Rating Advisory Panel held on 26th October 2021 and determined the applications for NNDR Discretionary and Hardship relief set out in Appendix A.

 

3.         Reasons for Decision

 

3.1      The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A.

 

 

Wards affected: (All Wards);

Lead officer: Gemma Williams


17/11/2021 - Church Street Renewal Voids ref: 1539    Recommendations Approved

Decision Maker: Cabinet Member for Communities and Regeneration

Decision published: 14/05/2021

Effective from: 25/11/2021

Decision:

2         Recommendations

 

2.1      That the Cabinet Member approved: -

 

(a)  That voids arising on the Church Street, Site A (namely in the blocks known as Blackwater, Cray, Ingrebourne, Lambourne and Pool House) remain void to enable redevelopment works to commence when required,

 

 

(b)  That voids arising on the Church Street, Sites B (namely in the blocks known as Eden, Lea, Medway, Ravensbourne, Roding and Wandle House) and C (Colne, Darent, Derry, Isis, Mole and Windrush House) are no longer let as permanent secure tenancies from the date that this report is approved, except at the discretion of the Executive Director of Growth, Planning and Housing,

 

 

(c)   That voids arising in Sites B and Care used as temporary accommodation or otherwise at the discretion of the Executive Director of Growth, Planning and Housing to facilitate the achievement of vacant possession of the estate, and

 

(d)  That voids in Sites B and C, can be used to place homeless households under Part VII of the Housing Act 1996.

 

 

2.2          That the Cabinet Member delegates authority to the Executive Director of    Growth, Planning and Housing to review the rent levels for lettings and decide how these are split between the Housing Revenue Account and General Fund (“GF”).

 

2.3          That the Cabinet Member delegates authority to officers to explore the option for using the registered provider, Residential Management Group, to manage the voids so the City Council can retain rental income under the GF and that the Cabinet Member delegates authority to the Executive Director of Growth, Planning and Housing to make decisions to facilitate and enter into such arrangements on behalf of the City Council.

 

2.4          As Appendices 1 and 3 both contain confidential business information it is recommended these are exempt from publication.

 

3           Reasons for Decision 

3.1          The approvals and delegated authorities sought in this report are required to:

a)                       protect the City Council’s void assets,

b)                       enable a flexible and interim use of the properties, and

c)                        to provide rental income for such uses. 

This will ensure, during the lifespan of the programme that Westminster City Council makes best use of its properties and acts in the best interests of the scheme and its remaining residents.

 

Wards affected: Church Street;

Lead officer: Sarah Crampton


07/12/2021 - Public Realm improvements in Piccadilly Circus ref: 1556    Recommendations Approved

Proposals to design and implement public realm and protective security improvements in Trafalgar Square

Decision Maker: Cabinet Member for City Management

Decision published: 05/05/2021

Effective from: 15/12/2021

Decision:

2.        Recommendations

2.1      The report is exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 14 (as amended), in that it contains information relating to action to be taken in connection with the prevention investigation or prosecution of a crime

 

2.2      Approval was given to design and develop the hostile vehicle mitigation (HVM) scheme, in line with the design principles included within this report.

 

2.3      Approval was given for authority be delegated to the Executive Director of Environment & City Management, to implement the HVM scheme, in line with the design principles, in consultation with the Cabinet Member for City Management.

 

2.4      Approval was given for the expenditure of £2.7m from within the approved capital programme for protective security (£9.026m). The expenditure of £2.7m is necessary to commence the design and implementation of the HVM scheme.

 

 

3.        Reasons for Decision 

3.1      The proposed public realm security improvements identified in the report, will reduce the vulnerability of Piccadilly Circus to a terrorist attack utilising a vehicle as a weapon attack methodology or a penetrative vehicle borne improvised explosive device attack methodology.

 

3.2      The estimated cost to design, procure and implement the security measures is up to £2.7 million.

 

3.3      The Cabinet Member for City Management is recommended to approve the proposals outlined in the report and the capital expenditure necessary to implement the works.

 

 

Wards affected: St James's;

Lead officer: Mark Chalmers