Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

14/09/2020 - Contact Centre - Contract Award ref: 1241    For Determination

Cabinet Member approval sought for contract award.

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 14/09/2020

Effective from: 14/09/2020

Decision:

1.        That Appendix B to the report be classified as not for publication under paragraph 3 of Schedule 12A of the Local Government Act 1972 on the grounds that it contains information relating to the financial or business affairs of a particular person (including the authority holding that information) and in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

2.2      That the Cabinet Member approved the Waiver to the Procurement Code and the recommendation to extend the current contract with Agilisys Limited for a period of 24 months from 4th November 2020 to 3rd November 2022 for the out of hours services and a period of 18 months with an option to extend for a further 3 + 3 months for the in hours services for an estimated total sum of £1.8m.

 

2.3      That the Cabinet Member delegated authority to the Executive Director, Finance & Resources to make any further decisions required to give effect to the further 3 - 6 months extension referred to in 2.2 above. 

 

 

 

 

3.1      The Contact Centre Review business case was approved by the Change Board on 10th June.  Once this review, as well as others including the future of city management/parking, are complete and recommendations for the shape of future contact centre service provision can be approved by ELT and Cabinet Members, we will then be in a position to go to the market to re-procure a new contract for contact centre services.

 

3.2          Over the last few months, the COVID 19 crisis has impacted in various ways.  Some staff have been redeployed to support WCC’s vulnerable people and some resources have been affected by sickness and absence. Furthermore, a number of companies who would have been expected to participate in any market engagement activities may  not have been in a position to do so and more so very unlikely to have been in a position to embark on a bid preparation or full procurement exercise with us at this time. 

 

3.3          Discussions in early 2020 did suggest that a specification could be shared with the market to test whether the concept of an assisted services hub model would attract contact centre providers.  However, it was agreed that it would be better to conduct a proof of concept exercise using the established incumbents Agilisys and this option was agreed by the Change Board.  The subsequent impact of Covid-19 proved this to be the best option but things will need to be closely monitored to mitigate against any further Covid-19 resurgence that could again jeopardise any future procurement exercise.

3.4      A report was submitted to the Commercial Gateway Review Board on 28th July and subsequently to the Head of Procurement and Director of Finance and Resources and the Waiver of the Procurement Code to extend the contract with Agilisys was approved.

 


10/09/2020 - Expenditure from the St James's Ward Budget ref: 1240    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 10/09/2020

Effective from: 10/09/2020

Decision:

Summary of Decision

 

That the expenditure of £15,000 to commission Inside Out, a series of art installations and performances on the streets of central London with the aim of highlighting its unique cultural offer and encouraging more people back into the city, be approved.

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

10 September 2020

Implementation Date:

10 September 2020

Reference:

 

CMfCS&D/5/2020/21

 

Lead officer: Janis Best


01/09/2020 - Grant a Contract Extension and Issue a lease to GCH (Alan Morkill) Ltd to Occupy the new Beachcroft House Care Home until June 2021 ref: 1238    Recommendations Approved

Establishment of the estate and property management arrangements for the management of Beachcroft.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 01/09/2020

Effective from: 09/09/2020

Decision:

1)     That the Cabinet Member for Adult Social Care and Public Health gave approval to the Executive Director of Adult Social Care and Health in order that she may exercise the extension option:

 

a)    To award a contract extension to GCH (Alan Morkill House) Ltd, for the provision of Beachcroft Care Home from 17th Dec 2020 to 17th June 2021.

 

b)    To allow the GCH (Alan Morkill House) Ltd to mobilise Beachcroft House Care Home and undertake the transition of services from Carlton Dene and Westmead to Beachcroft House Care Home.

 

2)     That the Cabinet Member for Finance, Property and Regeneration gave approval to grant a lease to GCH (Alan Morkill House) Ltd for a period of 9 months from September 2020 to June 2021.

 

 

 

1)          The fundamental reason for granting a lease to occupy Beachcroft and offer a 6-month extension to the current interim contract to GCH (Alan Morkill House) Limited was to ensure and secure immediate continuity of essential services to vulnerable residents currently living within Carlton Dene and Westmead and their move in to Beachcroft. The Care Quality Commission also required the care provider to evidence that it held a lease that allowed it to provide care on the premises or it would not pass registration and not be able to open. The contract extension also allowed time to procure the longer-term care provider.

 

2)          The Council had a clear duty around service provision under the Care Act 2014:

 

·         The Council has a duty to carry out an assessment of anyone who appears to require care and provide or organise support as required.

 

3)          There were also several key national and local drivers informing the need for ongoing service provision, including:

 

·         Prime Minister’s Challenge on Dementia 2020.

·         England’s National Dementia Strategy.

·         Bi Borough Health and Well Being Board Dementia Plan.

·         The Council’s future plans for the commissioning and provision of high-quality and excellent residential care for our residents;

·         City for All.

 

4)          The 6-month contract extension to 17th June 2021 would enable the Council the time required to fully and properly procure a long-term provider to undertake care at Beachcroft House. Ensuring that the procurement exercise makes the most of national, regional and local best practice in full and open engagement with market, this would enable an effective and value for money public procurement exercise to be undertaken.


27/08/2020 - Church Street Site A delivery route and consultant appointment ref: 1237    Recommendations Approved

Cabinet Member approval sought for Outline Business Case.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 27/08/2020

Effective from: 05/09/2020

Decision:

1.        That appendices A and B of this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A, Part 1, paragraph 3 (as amended) in that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information).

2.        The Cabinet Member for Finance, Property and Regeneration:

2.1Approved a “partnership - style” delivery route;

 

2.2Approved the investigation of the proposed mitigation methods for reducing the Housing Revenue Account  (HRA) affordability gap of the current scheme; and delegated authority to the Executive Director of Growth Planning and Housing and Finance to approve the implementation of the mitigations once they result in a viable scheme; the proposed mitigations being:

·       Reviewing the housing tenure ratio;

·       Reviewing the design detail to achieve best value for money;

·       Investigating the potential for additional Community Infrastructure Levy funding;

2.3     Approved the contract between the Council and the contractor to be varied to allow for the release of the sum as set out in the report to cover the cost of delivering the remaining contracted multi-disciplinary services.

2.4      Approved the release of the budget as specified within Appendix A of the report to spend on void secure costs.

Reasons for Decision

The decisions as set out above haves been reached following a detailed delivery options appraisal process.

 

Wards affected: Church Street;


17/08/2020 - Central London Inclusive Growth - SIP ref: 1235    Recommendations Approved

Approval of Cabinet Member sought to enter into a grant agreement.

Decision Maker: Cabinet Member for Business and Planning

Decision published: 17/08/2020

Effective from: 25/08/2020

Decision:

1.        That Appendix D to the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information in relation to the business affairs of the council or any other body.

2.        That the Cabinet Member authorised:

(1).   The council to enter a grant agreement, as the accountable body, with the City of London for the Central London Inclusive Growth Project.

(2).   The council to enter grant agreements with the project partners to pass on the obligations of the grant agreement between the City of London and Westminster City Council to the project partners.

(3).   The delivery of the Central London Inclusive Growth Project as set out within the appended grant agreement.

(4).   Capital expenditure against the budget within the capital programme of £1.605m of which £0.9m will be funded from the SIP grant and £0.705m will be funded by the Council.

 

 

 

1.        The rationale for investing within the Central London Inclusive Growth Project is as follows:

·            Inclusive growth alongside access to affordable workspace and business support are priority issues for London

·            Low vacancy rates of central London, which are well below the Mayor’s availability threshold of 8%, confirms demand for space is outstripping supply resulting in instability, rising rents and narrowing of accommodation options. This situation is exasperated by a major net loss of employment space due in part to permitted development rights, which is in tension with the Mayor’s forecast for new jobs that London needs to accommodate.

·            The bid proposal addresses the lack of affordable workspace and business support available in central London. The funding awarded will be invested in new affordable workspace with digital infrastructure and business support, mutually geared towards empowering entrepreneurs to overcome barriers to three critical stages in their early life, namely: setting up, employing their first employees and expanding.

·            There is a strong economic case for the bid validated by a high-level cost benefit analysis by Adroit Economics.

·            The bid will encourage collaboration between Central London boroughs. Camden, Hackney, Haringey, Kensington and Chelsea, Tower Hamlets and Westminster councils are well positioned and keen to work together to address the lack of affordable workspace and business support.

 


14/08/2020 - Penfold ECH - Contract Award ref: 1234    Recommendations Approved

The existing Penfold Extra Care Housing service contract is expiring.
A re-procurement exercise has been undertaken and authorisation is required to award a new service contract.

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 14/08/2020

Effective from: 22/08/2020

Decision:

Summary of Decision

 

That the Cabinet Member for Adult Social Care and Public Health:

 

1)              Following a re-procurement process, and the recommendation from the Commissioning and Contracts Board,  gave approval to award the contract for the care and support service at Penfold Street ECH scheme to Notting Hill Genesis, as outlined in the body of the report, at a total indicative annual cost of £1,205,436 and for a total period of up to ten years, broken down as a period of five years, with the option to extend for up to a further five years. The indicative contract value for five years is £6,027,180 and for ten years was £12,054,360.

2)              On the recommendation from the Bi-Borough Executive Director of Adult Social Care and Health, approved the award of the contracts for the provision of the care and support service to Notting Hill Genesis.

3)              Aside from the decision on whether to exercise the option to extend the contract after the initial five-year period, which would remain a Cabinet Member for Family Services and Public Health decision, granted delegated authority to enable the Executive Director for Adult Social Care and Public Health to vary the contract if required, to support timely and agile service delivery and contract management. For avoidance of doubt this authority did not go beyond the maximum durations as set above.

 

Reasons for Decision

 

1)                The Care Act 2014 stipulated a duty to Local Authorities to meet residents assessed needs.   Offering an ECH service supported people assessed as needing access to 24/7 care and support in a highly effective and popular way that facilitated individual preferences relating to personal outcomes and wellbeing.

2)                ECH services played a vital role in supporting vulnerable people to maintain their independence, remain in the borough and reduce the need for emergency health and social care services.

3)                With the existing service contract reaching expiry, it was essential that a good quality service was procured in order to achieve the service outcomes being sought and a service that eligible residents would choose to move into.

4)                An open competitive process had been undertaken in which Notting Hill Genesis were the successful candidate, meeting the Qualification, Technical and Commercial requirements needed and offered the Most Economically Advantageous Tender (MEAT), as per WCC procurement requirements.

 


12/08/2020 - Parliamentary Ducting - Dartmouth Street & Victoria Street ref: 1232    Recommendations Approved (subject to call-in)

Staff working for Parliament's Strategic Estates are due to occupy new offices in Dartmouth Street and Victoria Street in 2020. In order to provide power and communications resilience to those new offices, Parliament's Strategic Estates have requested that the City Council install new ducting and cables in the street under a Highways Act s278 agreement.

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 12/08/2020

Effective from: 12/08/2020

Decision:

1.        That the report and other background papers to the report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Paragraph 7, as amended, in that they contain information which “in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information’.

2.        That the Cabinet Member for Environment & Highways approved the design and implementation of the ducting infrastructure works shown on Plans attached in Appendix B to the report.

3.        That the Cabinet Member for Environment & Highways approved the gross expenditure of £4,000,000 to enable the completion of the detailed design and implementation of the ducting infrastructure works which will be fully funded by the Parliamentary Estates Directorate under the terms of a section 278 agreement.

4.        That the Cabinet Member for Environment & Highways approved the agreement pursuant to section 278 of the Highways Act 1980 with the Parliamentary Estates Directorate to secure the works and funding.

5.        That the Cabinet Member for Environment & Highways approved authority being delegated to the Executive Director of City Management and Communities to approve details of the secondary scheme in Little College Street and minor modifications to the scheme in consultation with the Cabinet Member for Environment & Highways.

 

 

1.        The proposed ducting infrastructure works in the public highway identified in this report will improve business continuity and connectivity between buildings operated by the Parliamentary Estates Directorate.

2.       The estimated cost of the proposals identified in this report is £4,000,000which includes, design costs, approvals, Westminster costs, risk and contingency etc. and will be fully funded by the Parliamentary Estates Directorate.

 

Wards affected: St James's;


11/08/2020 - Nomination and Appointment of Local Authority School Governors ref: 1231    For Determination

Decision Maker: Cabinet Member for Children's Services

Decision published: 11/08/2020

Effective from: 11/08/2020

Decision:

1)              That Appendix A to this report be exempt from public disclosure by virtue of paragraph 1 of Schedule 12a of the Local Government Act 1972 (as amended) – Information Relating to a Particular Individual.

 

2)              That the recommendations of the Local Authority School Governor’s Advisory Panel set out in Appendix A be approved.

 

Reasons for Decision 

 

Every maintained school governing body must contain at least one Local Authority nominated school governor.

 


10/08/2020 - Covid-19 Local Outbreak Control Plan ref: 1230    Recommendations Approved

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision published: 10/08/2020

Effective from: 10/08/2020

Decision:

That the Cabinet Member for Adult Social Care and Public Health:     

 

1)    Noted the Local Outbreak Control Plan (Appendix 1);

2)    Approved that the Director of Public Health be authorised to make changes to the LOCP in consultation with the Executive Director for Adult Social Care;

 

3)    Approved that the strategic oversight of the plan be provided by the Bi-Borough Health Protection Board and the Bi-Borough Health and Well Being Board;

 

4)    Noted that £2,890,797 has been allocated by the Department of Health and Social Care. The payment sat within the dedicated Covid19 costs centre within the Public Health Reporting Hierarchy;

 

5)    Noted the new powers under the Health Protection (Coronavirus, Restrictions) (England) (No 3) Regulations 2020 (the Regulations); and

 

6)    Noted if the new powers under the new Regulations needed to be exercised a separate report would be prepared for the Leader.

 

Reasons for Decision 

 

All Local Authorities were required to develop publish LOCPs by 30 June 2020 centred around the following seven themes

 

                i.        Planning for local outbreaks in care homes and schools 

 

               ii.        Identifying and planning how to manage other high-risk places, locations and communities of interest.

 

             iii.        Identifying methods for local testing to ensure a swift response that was accessible to the entire population. 

 

             iv.        Assessing local and regional contact tracing and infection control capability in complex settings and the need for mutual aid (e.g. identifying specific local complex communities of interest and settings, developing assumptions to estimate demand, developing options to scale capacity if needed). 

 

              v.        Integrating national and local data and scenario planning through the Joint Biosecurity Centre Playbook. 

 

             vi.        Supporting vulnerable local people to get help to self-isolate and ensuring services meet the needs of diverse communities. 

 

           vii.        Establishing governance structures led by existing Covid-19 Health Protection Boards and supported by existing Gold command forums and a new member-led Board to communicate with the general public.

 

Wards affected: (All Wards);

Lead officer: Bernie Flaherty


07/08/2020 - 9 Woodfield Road - Land disposal ref: 1229    Recommendations Approved

Cabinet Member approval sought for disposal of land.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 07/08/2020

Effective from: 15/08/2020

Decision:

1.        That the appendices of the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

2.              That the Cabinet Member for Finance, Property and Regeneration approved the terms of the leasehold interest to be granted to the Developer for 9 Woodfield Road and the subsequent lease terms to be granted by the Developer to  Westminster City Council (WCC )for WCC’s use and occupation of a new street cleansing depot and noted that the proposed re-provision of the new depot facility combined with the Developer’s agreement to pay WCC’s Stamp Duty Land Tax (SDLT) together with their S.106 Agreement obligations be accepted as WCC’s total financial consideration for the granting of a 999 year lease for 9 Woodfield Road.

3.        That the Cabinet Member for Finance, Property and Regeneration granted the Executive Director of Finance and Resources and/or the Director of Corporate Property the delegated authority to complete the Agreement for Lease required for development of the New Depot and to enter into two leases, one to the Developer for WCC’s existing Depot site and the second for WCC’s use of the New Depot, both to be entered into on achievement of prcatical completion of the New Depot.

4.              That the Cabinet Member for Finance, Property and Regeneration approved the proposed amendments to the Section 106 Agreement and noted that such approval being required because the Council is the owner of the property asset to be disposed of.

 

Reasons for Decision

The Planning Consent (application reference number 19/04487/FULL) together with a Section106 Agreement granted on the 3 July 2020 includes an obligation upon the Developer to provide a new street sweepers depot for the Council. This provision can only be actuated once the Council has agreed terms for the disposal of its land at  9 Woodfield Road, to the developer.


03/08/2020 - Expenditure from the Ward Budget for Harrow Road Ward ref: 1228    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 03/08/2020

Effective from: 03/08/2020

Decision:

Summary of Decision

 

That the expenditure of £10,131 to commission the Out of School 2020-21 Holiday Programme as detailed in the report be approved.

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

3 August 2020

Implementation Date:

3 August 2020

Reference:

 

CMfCS&D/4/2020/21

 

Wards affected: Harrow Road;

Lead officer: Janis Best


03/08/2020 - Expenditure from the Ward Budgets for Warwick and Tachbrook Wards ref: 1227    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 03/08/2020

Effective from: 03/08/2020

Decision:

Summary of Decision

 

That the expenditure of £14,278.40 to commission Hydra Fountain for St George’s Square be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

3 August 2020

Implementation Date:

3 August 2020

Reference:

 

CMfCS&D/2/2020/21

 

Wards affected: Tachbrook; Warwick;

Lead officer: Janis Best


29/07/2020 - Westminster Community Infrastructure Levy (CIL) and pooled Section 106 contribution - Project Allocation (Q2) ref: 1225    Recommendations Approved

The report seeks to allocate CIL and s106 developer contributions to infrastructure projects to support growth in Westminster following receipts of monies from development.

Decision Maker: Cabinet CIL Committee

Decision published: 30/07/2020

Effective from: 07/08/2020

Decision:

1.0.         Recommendations

 

1.1.         The Cabinet CIL Committee approved the following projects:

 

(i)              Approved the expenditure of £11.251m from Westminster’s Strategic CIL Portion to the following:

 

-        Phase 1 of the Ebury Regeneration Four Linked Public Squares

-        Ebury Public Realm: Relocation of High Voltage Cable

-        Ebury Street and Lower Belgrave Street Public Realm

-        Hanover Square Gardens Landscaping Scheme

 

(ii)             Approved the allocation of £12.659m in principle funding to Phase 2 of the Ebury Regeneration: Four Linked Public Squares, subject to the availability of future funds.

 

(iii)           Approved the expenditure of £0.180m of Westminster’s Neighbourhood CIL portion to the following projects:

 

-        Ebury Street and Lower Belgrave Street Public Realm

-        Connaught Village Green

 

(iv)           Approved the expenditure of £1.165m from pooled Section 106 contributions.

 

2.0.         Reasons for Decision 

 

2.1.         In order to ensure robust and effective expenditure and reporting in line with the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, CIL spending policy statement and its framework for resource allocation and management.

 

Wards affected: (All Wards);

Lead officer: Michael Clarkson


29/07/2020 - Highways Services Procurement Strategy ref: 1224    Recommendations Approved

Decision paper on Highways Services Procurement Strategy.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 29/07/2020

Effective from: 06/08/2020

Decision:

Recommendations

The report will be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

The Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Environment and Highways approved a 1-year extension of all contracts from April 2022- March 2023 to allow efforts to be concentrated on the City Council’s response to the Covid-19 pandemic in the U.K. and to develop the contract packaging in light of changing market conditions.

 

The Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Environment and Highways approved the procurement strategy and new operating model for the re-let of the service.

 

Reasons for Decision

A 1-year extension of the current contractual arrangements will enable the City Council to focus its efforts on responding to the current COVID 19 outbreak and will provide time for an effective procurement of the new operating model to be carried out.

 

The procurement strategy and future operating model which is outlined in this report will provide the best opportunity to deliver the required service improvements across the City Highways service to achieve the City Council’s ambition of a world class highways environment. It will also assist the City Council with meeting it’s ‘City for All’ objectives.

 

There is uncertainty as to how long it will take the highways and wider construction market to recover from the COVID 19 pandemic, so it is prudent to review the need for further extensions to the existing arrangement if required.

 

Wards affected: (All Wards);

Lead officer: Philip Robson


28/07/2020 - Development Sales Programme - Delegated Authority Paper for Parsons North ref: 1223    Recommendations Approved

Cabinet Member approval sought for delegating authority to operate a Development Sales Programme for a site in Parsons North.

Decision Maker: Leader of the Council

Decision published: 28/07/2020

Effective from: 29/07/2020

Decision:

1.                Appendices 1 and 2 of this report being exempt from disclosure by the Local Government Act 1972, Schedule 12A, Part 1, paragraph 3, in that it contains information relating to the financial or business affairs of any person (including the authority holding that information).

2.                That the Leader of the Council delegated authority to the Executive Director of Growth, Planning and Housing or the Director of Development and named officers to approve reservations and the sale terms of private sales units at Venice Court, 124 Hall Place in accordance with section 5 of this report.

3.                That the Leader of the Council delegated authority to the Executive Director of Growth, Planning and Housing or Director of Development and named officers to enter into all associated legal agreements in relation to decision 2 above.

Reasons for Decision

Approval of the recommendations will prevent any delays in accepting offers to formalise reservations which will ensure prospective purchasers receive confirmation of their offer being accepted in a timely manner without having to request Cabinet Member approval for each unit in turn.

Wards affected: Little Venice;


24/07/2020 - Waste Enforcement Policy ref: 1222    For Determination

Review of the Waste Enforcement Policy to bring it in line with recent legislative and national policy updates.

Decision Maker: Cabinet Member for Public Protection and Licensing

Decision published: 24/07/2020

Effective from: 24/07/2020

Decision:

Recommendations

 

1.              The Cabinet Member for Public Protection and Licensing approved the Waste Enforcement Policy 2020 (Appendix C)

 

2.              Delegated authority was given to the Director of Public Protection and Licensing to approve minor modifications and updates to the policy.

 

3.              Delegated authority to carry out waste enforcement was given to an Officer authorised by the Executive Director of City Management and Communities.

 

4.               That the approved recommendations will be implemented on 1st April 2020 to coincide with the completion of officer training and updates to Enforcement Notices.

 

Summary of theCurrent Policy

 

1.     The current Waste Enforcement Policy 2016 (Appendix B) stipulates that the responsibility is on the person or business to be aware of how and when to dispose of their waste.  To support awareness, the council place signage on the streets, send letters, and publishes information on our website.

 

2.     The council currently take a zero-tolerance approach to offences identified by commercial businesses and serve a Fixed Penalty Notice (FPN) (maximum fine £400).  However, for residential waste offences a warning notice is first issued, followed by an FPN for repeat offences (maximum fine £200).  The policy states that if two FPNs are issued to either commercial or residents that the council may consider prosecution. 

 

3.     The council have adopted a pathway for residents or businesses to pay a reduced rate for early payment or make representations for officers to consider. 

 

Wards affected: (All Wards);

Lead officer: Kirsty Munro, Alex Woodman


23/07/2020 - Local Authority Discretionary Grants Fund ref: 1220    Recommendations Approved

Officer Report

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 23/07/2020

Effective from: 23/07/2020

Decision:

1.        That Appendix A to the report be declared exempt from publication as the business to be transacted involves the disclosure of information as prescribed by paragraph 3 of Part 1 of Schedule 12a of the Act as it relates to information relating to the financial or business affairs of any particular person (including the authority)

 

2.        That the Cabinet Member approves the award of grants to the businesses shown at Appendix A to the report.

 

 

 

 

 

The proposed awards have each met the mandatory requirements of the scheme

and have been given an evaluation score sufficient to qualify for a grant.

 

Wards affected: (All Wards);

Lead officer: Martin Hinckley


23/07/2020 - Westbourne Neighbourhood Forum Re-designation ref: 1221    Recommendations Approved

A decision is required on whether the Westbourne Neighbourhood Forum should be re-designated for a further 5 years.

Decision Maker: Cabinet Member for Business and Planning

Decision published: 23/07/2020

Effective from: 23/07/2020

Decision:

Summary of Decision

 

That the Westbourne Neighbourhood Forum be re-designated for a further period of 5 years and a formal designation notice be published under delegated authority by the Director of Policy and Projects.

 

Reasons for Decision 

 

The City Council is required to assess whether the purpose of the neighbourhood forum reflects (in general terms) the character of the area. The application submitted by the Forum for re-designation and the Forum Constitution indicate that the Forum was established to influence planning and development in the area to promote: A good mix of facilities and amenities, an attractive character and identity, a healthier environment, a good quality physical environment, a low carbon footprint and local employment and enterprise. The statement of purpose within the application also outlines that the forum will improve the social, economic and environmental wellbeing of the area using its planning influence.

 

Consultation on the re-designation of the Westbourne Neighbourhood Forum highlighted support for the application, no objections, or competing applications.

 

Stuart Love,

Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

 

10 July 2020

Implementation Date:

 

10 July 2020

Reference:

 

CMfB&P/3/2020/21

 

Wards affected: Bayswater; Westbourne;

Lead officer: Michela Leoni


22/07/2020 - Virtual Discretionary Housing Payment Review Advisory Panel: (07.07.20) Determination of Discretionary Housing Payment Review Application ref: 1219    Recommendations Approved

Consider recommendations of the Discretionary Housing Review Panel to award a payment

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 22/07/2020

Effective from: 22/07/2020

Decision:

1.        That Appendix A to the report be exempt from public disclosure by virtue of paragraph 7 of Part 1 of Schedule 12A of the Local Government Act 1972 because the applications involve the likely disclosure of exempt information relating to an individual.

          

2.        That the Cabinet Member approved the recommendations of the Virtual Discretionary Housing Payment Review Advisory Panel meeting of 7 July 2020

 

 

The Virtual Discretionary Housing Payment Review Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A to the report, which are more fully set out in the case papers submitted to the Panel.

 

Wards affected: (All Wards);

Lead officer: Gwyn Thomas


16/07/2020 - Infill Development Programme- Section 106 Approval ref: 1218    For Determination

Cabinet Member approval sought.

Decision Maker: Leader of the Council

Decision published: 16/07/2020

Effective from: 24/07/2020

Decision:

1)              That the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

2)              That the Leader of the Council approved the use (to include entering into) s.106 agreements for the Phase 2 sites noted in Sections 5, 6 and 7 of the report.  This approval would apply to any sites within section 5 of this report where planning permission was granted at a future date which was conditional to entering into a s.106 agreement.

Reasons for Decision

1)              The Council was satisfied that the Infill Programme would contribute towards meeting the City for All objectives, in particular Building Homes and Celebrating Neighbourhoods.

2)              The Council’s 2017/18 City For All objectives set a commitment to deliver 1,850 affordable homes by 2023. Specifically, Phase 2 of the Infill Programme would contribute 85 new affordable homes towards the Council’s target of 1,850 by 2023.

 

Wards affected: Churchill;


15/07/2020 - Digital Street Market Approval ref: 1217    For Determination

Cabinet Member Report seeking agreement to enter into a grant agreement with the GLA in relation to the Digital Street Market Project and seek approval of spend and the delivery of the project as set out within the grant agreement.

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 15/07/2020

Effective from: 15/07/2020

Decision:

1.        That part B of the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 5 (as amended), in that it contains information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

2.        That Cabinet Members:

 

           Authorised the council to enter a grant agreement with the GLA for the Digital Street Markets Project.

 

           Authorised the delivery of the Digital Street Markets Project as set out within the appended grant agreement.

 

           Authorised capital expenditure against the budget within the capital programme of £1.152m of which £0.576m will be funded from the ERDF grant and £0.576m will be funded by the Council.

 

 

1.     The rationale for investing within the Digital Street Markets Project is as follows:

·      The mobile networks within the market areas are not resilient enough for      traders to reliably take card payments. The project will address this     market failure.

·            Through the market consultation residents had identified that they wanted to hear more about their local markets online. This project will support traders to improve their online presence.

·             The project secures £0.576m of external funding which ensures good value for money for the council.

·            The project enables us to deliver a priority within City for All, namely, “implement our Digital Street Markets Project and roll out Wi-Fi and digital training to all six Westminster Markets”.

 

Wards affected: (All Wards);

Lead officer: David Wilkins


14/07/2020 - Ebury Bridge Estate Renewal – In Principle Compulsory Purchase Order Resolution ref: 1216    Recommendations Approved

This report identifies the progress made towards the renewal of the Ebury Bridge Estate and seeks Cabinet Member approval to progress all work necessary to establish a case for compulsory purchase of land and property required for the redevelopment of Pimlico House, Bridge House, Westbourne House, Rye House, Bucknil House, Victoria House, and Donraile House (the Order Land) as part of the Ebury Bridge Estate Renewal, whilst continuing to negotiate and complete acquisitions of legal interests, on the basis of the statutory Compulsory Purchase Compensation Code.

Decision Maker: Cabinet

Decision published: 14/07/2020

Effective from: 14/07/2020

Decision:

That Cabinet:

 

1.        Approved the progress of all work necessary to establish a case for compulsory purchase of the Order Land.

 

2.        Approved, in principle, the use of compulsory purchase powers for the acquisition of the land required for development phases of the Ebury Bridge Estate Renewal redevelopment beyond the first phase.  The extent of the land required is shown indicatively in hatched blue and orange on the attached plan at Appendix 1 of the report (referred to as the Order Land) and note that the making of any CPO will be subject to Cabinet being satisfied in all respects that the criteria in paragraph 3.7 of the report have been met.

 

3.        Noted that Officers will need to seek a future resolution to grant authority, in accordance with section 122 of the Local Government Act 1972, to declare that any land acquired or held by the Council and required for the delivery of the Ebury Bridge Estate Renewal redevelopment may, where they conclude that it is no longer needed for its present purpose, appropriate the land for such statutory purpose as necessary to deliver the Ebury Bridge Estate Renewal redevelopment, and to authorise the overriding of such easements, rights, or other adverse matters burdening the land, where that is needed to deliver the scheme, in reliance on section 203 of the Housing and Planning Act 2016.  Such appropriation may take place as a whole or in phases.

 

 

 

 

 

 

1.        The Ebury Bridge Estate is one of the five priority estates identified in the Council’s Housing Renewal Strategy (2010) as needing significant improvement and investment. In line with the Council’s City for All objectives, the overarching objective of regenerating Ebury Bridge Estate is to create a comprehensive renewal that brings about physical, economic and sustainable change that creates additional homes and improves the lives of residents, businesses and visitors alike.

 

2.        Whilst progress with property owners has been made in discussing acquisitions that will be necessary to deliver the proposals beyond the first phase of the Ebury Bridge Estate redevelopment, land assembly remains a critical issue for the delivery of this part of the scheme. Clearly the estate renewal cannot be delivered across properties that are not wholly in the ownership or under the control of the Council and without this, certainty cannot be gained to the likely programme for delivery of the complete estate renewal.

 

 

 

 

3.        To enable the comprehensive redevelopment of the Ebury Bridge estate renewal all relevant land interests will need to be brought in, in a timely way.  Whilst it is anticipated that further progress can be made on the negotiated approach for some property interests it is good practice and appropriate to consider the use of compulsory purchase powers.

 

4.        The government recognises in its "Guidance on Compulsory Purchase Process and The Crichel Down Rules" dated July 2019, (the CPO Guidance), that if acquiring authorities wait for negotiations to break down, this can have detrimental impacts on the timing of delivery of projects. Therefore, depending on when the land is required, the guidance considers it sensible for an acquiring authority to:

 

·       plan a compulsory purchase as a contingency measure; and

·       initiate formal procedures.

·        

5.        Importantly, the CPO Guidance expressly recognises that such steps "...help to make the seriousness of the authority’s intentions clear from the outset, which in turn might encourage those whose land is affected to enter more readily into meaningful negotiations".

 

6.        The CPO Guidance requires acquiring authorities to attempt to acquire land by agreement before embarking on the CPO process, although it is recognised that for schemes involving the acquisition of the number of interests, it is sensible to run the CPO process in parallel with ongoing negotiations.

 

7.        The use of compulsory purchase powers to assemble the Ebury Bridge Estate Renewal scheme site for phases beyond the first phase will be used should all reasonable attempts to acquire the necessary land and interests fail. As the CPO Guidance makes clear, use of compulsory purchase powers is intended as a 'last resort'. Officers acknowledge that if any CPO was to be made the Cabinet would require further updating and justification.

 

8.        In this event. a detailed report setting out the justification for the making of a CPO together with the proposed Statement of Reasons would be submitted to Members.

 

9.        The main benefit of the use of compulsory purchase is the certainty of being able to obtain vacant possession to a planned programme. This is vital in order give the Council confidence that the whole Ebury Bridge estate renewal will be delivered. The use of compulsory purchase also provides a level of certainty on project programming which in turn would allow the Council to enter into commercially sound construction contracts. This is because, once the CPO is confirmed and the legal challenge period has passed, the CPO can be implemented and a date for vacant possession fixed in accordance with the project programme which can immediately follow or coincide with the programme for the first phase of redevelopment.

 

 

Wards affected: Churchill;

Lead officer: Barbara Brownlee


23/06/2020 - Flat 2, 21 Denbigh Street London SW1V 2HF ref: 1210    Recommendations Approved

Decision Maker: Planning Applications Sub-Committee (2)

Made at meeting: 23/06/2020 - Planning Applications Sub-Committee (2)

Decision published: 13/07/2020

Effective from: 23/06/2020

Decision:

Retention of air conditioning condenser unit at rear ground floor roof level and proposed installation of acoustic enclosure.

 

The Presenting Officer tabled the followingadditional Condition

 

Item No. 5 Flat 2 21 Denbigh Street London SW1V 2HF

 

Additional condition

 

The plant/machinery hereby permitted shall not be operated except between 0700 hours and 2300 hours daily.

 

 

RESOLVED UNANIMOUSLY:

 

That conditional permission be granted subject to the additional Condition as tabled to control the operational hours of the plant between 7am – 11pm only and a further condition requiring a post commissioning acoustic survey to be undertaken and submitted for approval.

 

Wards affected: Warwick;


13/07/2020 - Huguenot House Review - Leciester Square ref: 1215    For Determination

Cabinet Member approval sought for professional appointment.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 13/07/2020

Effective from: 13/07/2020

Decision:

1.1.     That part B of the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

1.2.     That the Cabinet Member for Finance, Property, and Regeneration:

 

1.2.1.   Agreed to award and approve the execution of the two contracts;

 

1.2.1.1.       To K2 Consultancy Limited for multi- disciplinary technical services for a contract sum of £2,763,531.75 over a period of 7 years.

 

1.2.1.2.       To Allies and Morrison LLP for architectural services, for a contract sum of £2,199,610 over a period of 7 years.

 

1.2.2.   Approved the allocation and the drawdown of funds up to £1.8M to allow the appointment of the contracts listed above and development of the project to a preferred way forward.

 

1.2.3.   Considered and noted the previous consultation responses on the development proposals, as summarised within this paper.

 

1.2.4.   Approved that an additional round of stakeholder consultation is carried out, to include existing options, and at least one new additional option.

 

1.2.5.   Approved that the Director of Law has authority to finalise and seal the contracts referred to above.

Reason for decision

 

1.        The Multi-Disciplinary Technical Team (MDTT) and architect will further develop the development options through additional design, technical due- diligence, commercial analysis and professional advice. This will allow for a considered analysis of the preferred way forward for Huguenot House.

 

2.        The drawdown of funds is required to cover the initial phase of the MDTT and architectural appointment alongside legal, project management and consultation costs.

 

3.        Consideration of the previous stakeholder consultation is fundamental in formulating the preferred way forward. The options within the previous consultation are retained and therefore a summary of the responses is provided within the appendix to this paper.

 

4.        Given the proposal to advance the existing options alongside at least one additional proposal, it is required to carry out further stakeholder consultation on all options.

 


09/07/2020 - Carlton Dene - An Extra Care and Residential Development' ref: 1214    Recommendations Approved

Cabiinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 09/07/2020

Effective from: 17/07/2020

Decision:

1)              That part B of the report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2)              That the Cabinet Member for Finance, Property, and Regeneration and the Cabinet Member for Adult Social Care and Public Health:

 

                    I.      Approved and agreed the preferred option as set out in paragraph 9.1 in the report, to deliver 65 extra-care and 22 general needs units, subject to final design, which would be fully examined during the next stage of the project.

 

                  II.      Note that Carlton Dene was no longer required as a care home and would no longer be reserved for that purpose.

 

                III.      Approved the allocation of £2.067M to develop the design for the site up to and including RIBA Stage 4 and to enable the relocation of residents from Peebles House. The Outline Business Case would seek approval to submit a planning application based on the Preferred Way Forward. 

 

               IV.       To note the formation of a cross-directorate project board to aid the delivery of the project. The board would consist of the senior or director nominated officers from Adult Social Care Operations and Commissioning, Housing and Regeneration, Finance, Procurement, Development and Legal.

 

3)              Agreed to authorise the Executive Director of Growth, Planning and Housing in consultation with the Executive Director Adult Social Care and Health and the Bi-Borough Director of Law, to deal with all necessary legal arrangements to give effect to the recommendations set out in the report.

 

Reasons for Decisions

 

1)              The key drivers for decision making were:

 

                    I.      Beachcroft Care Home was a new purpose-built accommodation for those currently living in Carlton Dene; the closure of Carlton Dene was agreed by Cabinet Members in April 2019 following extensive consultation with residents and relatives;

                  II.      Bringing forward additional capacity and new forms of care on sites where the Council was the freeholder (facilitated by moving existing residents to Beachcroft);

        III.              Provide new affordable homes in line with the Council’s planning policy;

 

        IV.              Bringing forward new affordable housing which would contribute towards meeting the 20/21 City for All objectives, in particular Vibrant Communities.

 

         V.              Improve the environmental performance of Council properties, saving energy and money;

        VI.              Offer current Council tenants the chance to stay in their current neighbourhood should they wish; and

 

VII.      Deliver viable options which consider the duty of the Council to safeguard the public purse.


07/07/2020 - Lamp Column Electric Vehicle Charge Point Expansion ref: 1213    For Determination

The contract will be for the supply, installation, operation of 450 new lamp column electric vehicle charge points (providing a charge of 5.5kW) for residents in Westminster. This is to be a concession contract for a period of 3 years, with the option to extend for 2 years.

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 07/07/2020

Effective from: 15/07/2020

Decision:

Recommendations

           The report be confidential pursuant to paragraph 3 of Schedule 12A to the Local Government Act 1972 because it contains information relating to the financial or business affairs of tenderers for the contract which is the subject of the report.

 

           The Cabinet Member for Environment and City Management approved the recommendation to award the Call-Off Concession Contract for the Provision of Electric Vehicle (EV) shared supply charging.

 

Reasons for Decision 

           The decision was taken to proceed with a direct award of a call-off concession contract under the Go-ultra Low City Scheme (GULCS)/TfL EV Charging Infrastructure Framework Agreement.

 

Wards affected: (All Wards);

Lead officer: Darren Montague


07/07/2020 - Extension of the Contract for Provision of Fixed Point Car Sharing Club Services & Extension of the Contract for Provision of Flexible Car Sharing Club Services and granting of waiver to increase the maximum permitted vehicles operating in the City ref: 1212    Recommendations Approved

The Fixed Point Car Sharing Club Services contract, provided by Zipcar (UK) Ltd, provides 185 vehicles, operating from dedicated car club bays, for hire by residents and businesses who are signed up to the scheme as an alternative to private vehicle ownership. The proposal is to extend the contract by 2 years. The provision of the service will remain the same, other than the contract expiry date.

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 07/07/2020

Effective from: 07/07/2020

Decision:

2.        Recommendations

 

2.1           That the Cabinet Member for Environment and City Highways approved the extension of the contract for Fixed Point car sharing (Lot 1) for 1 year with no change to the terms of contract.

 

2.2           That the Cabinet for Environment and City Highways approved the extension of the contract for Flexible car sharing (Lot 2) for 1 year and the variation of the contract to increase, from 90 to 135, the maximum number of vehicles allowed to operate in the City.   

 

 

3.        Reasons for Decision 

 

3.1          The extension of the service by one year will allow sufficient time to procure a broad service incorporating three models of car sharing.  This will serve to increase the number of available vehicles to residents, introduce competition to the market and meet the financial shortfall generated by the departure of Drive Now from the UK market. 

 

Wards affected: (All Wards);

Lead officer: Darren Montague


06/07/2020 - Lighting Master Plan 2020 - 2040 ref: 1211    Recommendations Approved

The lighting master plan lays down a strategy and strategic approach to manage the application and use of artificial light across the city.

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 06/07/2020

Effective from: 06/07/2020

Decision:

1.              Recommendations

1.1          The Cabinet Member for Environment and Highways approved the adoption of the Westminster Lighting Master Plan 2020-2040.

 

1.2           The Cabinet Member for Environment and Highways approved the following associated Westminster lighting guides;

i)                Lighting Design Guide

ii)              Third Party Attachments / Smart Lighting Column Guide

iii)             Temporary Public Lighting Works Guide

iv)            Earthing and Electrical Arrangements for Street Furniture

 

2.              Reasons for Decision 

2.1          The Lighting Master Plan 2020-2040 allows the council to have a strategic approach to managing the application and use of artificial light across the city.  Co-ordinating the use and appearance of lit assets throughout the city gives an added identity to specific areas and allows quality of a consistent approach from all parties wishing to influence the night-time economy.

 

2.2          To ensures quality through design by competent professionals so that the lighting serves its purpose, mindful of associated energy costs and likely impact on the environment, and consider the sustainability of the lighting performance for the tasks that are being lit.

 

2.3          The Lighting Design Guide supports the Lighting Master Plan and defines a standard of lighting “The Westminster Standard” appropriate to the needs of the council and its highway and public realm users to assist schemes meet a common criteria.

 

2.4          The Third-Party Attachments / Smart Lighting Column guide allows the council to consider the strategy / approach to take when thinking about lighting columns as structures.  Columns have been designed to support a luminaire, bracket, sign and perhaps some other specific attachments. Therefore, it is important that they are considered as a structure and their structural capacity assessed when making any attachment consideration. It is vital for public safety that a strategy and approach is in place to avoid the columns being overburdened by attachments.

 

2.5          The Temporary Public Lighting Works Guide advises on the procedures and requirements when public lighting is requested to be removed, such that appropriate solutions can be agreed to meet the needs of developments scaffolding or hoarding, whilst not adversely affecting the highway.

 

2.6          The Earthing & Electrical Arrangements for Street Furniture identifies accepted historic Westminster common practice and explores reasons behind those practices and if they should be formally adopted.  This allows the benefits of those common practices used during the current framework to become standard practice.

 

Wards affected: (All Wards);

Lead officer: Philip Robson


26/06/2020 - 9 Woodfield Road - Section 106 Agreement ref: 1209    Recommendations Approved

Cabinet Member approval sought for terms of Section 106 details,

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 26/06/2020

Effective from: 26/06/2020

Decision:

That the Cabinet Member for Finance, Property and Regeneration gave consent to 9 Woodfield Road, W9 be included in the development site to which the terms of the Section 106 Agreement apply.

Reasons for Decision 

1.              The Section (S.).106 Agreement is being entered into by both Westminster City Council (WCC) s landowner and WCC as the Local Planning Authority.

2.              The S.106 is entered into purely to secure the relevant planning obligations should the development proceed. The Council as landowner is entering into it purely as a “consenting freeholder”.The Council will not be liable for any of the obligations unless they initiate the development themselves, and even then, only to the extent that they affect the Council’s land.

 

3.              The S.106 Agreement contains an obligation requiring the Developer to enter into a further contract with WCC, (as landowner), prior to the commencement of any works to secure the provision of a new street sweeper depot at the developer’s cost.  The relevant property contract in this regard will be the subject of a further Cabinet Member report in due course.


26/06/2020 - Oxford Street District Design Guardian Phase II - Contract Award ref: 1208    Recommendations Approved

Approval to award a contract for the Urban Design services required to support the delivery of the Oxford Street District Place Shaping Project sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 26/06/2020

Effective from: 04/07/2020

Decision:

1.              That this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

2.              That the Cabinet Member for Finance, Property and Regeneration approved the award a contract for the Urban Design (Design Guardian) services of the Oxford Street District place shaping project to the preferred bidder, for a period of three years with an optional two year extension for a maximum contract value as set out in the report. 

 

Reasons for Decision

The Council conducted the procurement activity via the Greater London Authority’s Architecture Design and Urbanism Panel (ADUP) framework, which means that all the framework suppliers had already undergone technical and commercial testing to achieve their place in the framework. A review of the Lot structure of the ADUP framework identified Lot 1, (Urban Strategies , Spatial Policy and Research) as appropriate for providing the services required of the Design Guardian, with significant scope alignment with the Council requirements. Any one of these framework providers had the technical potential to deliver the required services for the Council.


22/06/2020 - Rating Advisory Panel 2nd June 2020: Determination of National Non-Domestic Rates Discretionary and Hardship Relief Applications ref: 1207    For Determination

Consider recommendations of the Rating Advisory Panel in relation to applications for Hardship and Discretionary Rate Relief

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 22/06/2020

Effective from: 22/06/2020

Decision:

1.         That this report and appendices be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, Paragraph 3, as amended, in that it contains information relating to the financial or business affairs of an individual.

 

2.       That the Cabinet Member for Finance, Property and Regeneration approved the recommendations of the Rating Advisory Panel held on 2nd June 2020 and determined the applications for National Non-Domestic Rates Discretionary and Hardship relief as set out in Appendix A of the report.

Reasons for Decision

 

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A of the report.

Wards affected: (All Wards);

Lead officer: Susan Bush


19/06/2020 - Expenditure from the Ward Budget for Marylebone High Street ref: 1206    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 19/06/2020

Effective from: 19/06/2020

Decision:

Summary of Decision

 

That the expenditure of £33,582.90 to commission Hanging Baskets be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

19 June 2020

Implementation Date:

19 June 2020

Reference:

 

CMfCS&D/1/2020/21

 

Wards affected: Marylebone High Street;

Lead officer: Janis Best


17/06/2020 - Award of Contract - expansion works at King Solomon Academy (Older Years Site) and Nursery (Younger Years Site). ref: 1204    Recommendations Approved

Decision Maker: Cabinet Member for Children's Services

Decision published: 17/06/2020

Effective from: 25/06/2020

Decision:

 

 

1.              That Part B of this report be exempt from disclosure under s100B(2) and Schedule 12 A of the Local Government Act 1972, (as amended) in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2.              That the Cabinet Member for Children’s Services

 

·            Grant approval to enter into a Design & Build contract with Neilcott Construction Limited, for construction of a new Nursery at the Younger Years Site, for £2.373m, and 

 

·            Grant approval to enter into a Design & Build contract with Neilcott Construction Limited, for construction of a new dining hall and refurbishment works at the Older Years Site for £1.809m.

 

3.              That the Cabinet Member for Children’s Services authorised the Director of Law to negotiate and sign with Neilcott Construction Limited two Design & Build contracts and, with ARK Schools, a Development Agreement for each site.

 

Reasons for the Decision

1.              As part of the Council’s approved Secondary School Expansion programme, King Solomon Academy was subject to a building project. This would enable the Council to fulfil its statutory duty to provide a school place for every child who needs one in its area.

 

2.       The tender evaluation report (Gate 3) was presented to the Commercial Gateway Review Board (CGRB) on 12 May 2020. CGRC endorsed the recommendation of award to the Bi-Borough Executive Director of Children’s Services to award the contracts to Neilcott Construction Limited, Registered Company Number 1151561.

 

The Gate 3 paper and the cost consultant commercial tender review are attached as Appendices A and B to the report.

 

3.              The proposed contract value was within the programme budget negotiated with the School and ARK. Overall expenditure was in line with the Pre-Tender Estimate and had been verified by Finance (please see the Financial Implications slide in the Gate 3 paper - slides 10 &11 of Appendix A).

Wards affected: Church Street;

Lead officer: Alan Wharton


05/06/2020 - Knightsbridge Neighbourhood Forum Re-designation ref: 1201    Recommendations Approved

Approval required to re-designate Knightsbridge Neighbourhood Forum for a further 5 years, to enable them to continue carrying out neighbourhood planning matters in Knightsbridge Neighbourhood Area

Decision Maker: Cabinet Member for Business and Planning

Decision published: 05/06/2020

Effective from: 05/06/2020

Decision:

That the Knightsbridge Neighbourhood Forum be re-designated for a further period of 5 years and a formal designation notice be published under delegated authority by the Director of Policy and Projects.

 

Reasons for Decision 

 

The City Council is required to assess whether the purpose of the neighbourhood forum reflects (in general terms) the character of the area. The application submitted by the Forum for re-designation states that the Forum was established with the purpose of making Knightsbridge the most desirable and attractive residential and cultural area in London in which to live, work, study, and visit. A number of priorities are identified for the Forum, which include:

·                 Seeking to ensure the neighbourhood portion of CIL are utilised in line

with the Knightsbridge Neighbourhood Plan

·                 Reviewing the policies in the ‘made’ Knightsbridge Neighbourhood

Plan and updating as necessary;

·                 Commenting on planning applications or consultations relating to the

Neighbourhood Area.

 

These priorities represent strong reasons for the Neighbourhood Forum to continue

to carry out neighbourhood planning responsibilities in the area. Consultation on the

re-designation application also highlighted support for the application, no objections, 

or competing applications.

 

Stuart Love,

Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

 

3 June 2020

Implementation Date:

 

3 June 2020

Reference:

 

CMfB&P/2/2019/20

 

Wards affected: Knightsbridge and Belgravia;

Lead officer: Sean Walsh


02/06/2020 - Homelessness Strategy ref: 1200    Recommendations Approved

Cabinet Member approval sought for Homelessness Strategy.

Decision Maker: Cabinet Member for Housing Services

Decision published: 02/06/2020

Effective from: 10/06/2020

Decision:

1.              That the Cabinet Member for Housing Services agreed the Homelessness Strategy 2019 – 2024 as set out in Appendix B of the report.

 

2.        That the Cabinet Member for Housing agreed the Homelessness Strategy 2019 – 2024 Action Plan in Appendix C of the report and that noted it be updated regularly.

 

3.        That the Cabinet Member for Housing Services delegated authority to the Director responsible for Housing to update the Action Plan in conjunction with the Cabinet Member responsible for Housing. 

 

Reasons for Decision 

 

The Homelessness Act 2002 and the Homelessness Reduction Act 2017 require local authorities to have in place a Homelessness Strategy informed by the results of Homelessness Review. A new Homelessness Strategy is also needed to ensure that the council is doing everything possible to prevent and respond to homelessness in the city.


27/05/2020 - Criteria for the Local Authority Discretionary Grants Fund ref: 1199    Recommendations Approved

Approval of Cabinet Members sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 27/05/2020

Effective from: 27/05/2020

Decision:

1.        That the Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Business and Planning agreed that the Council follows the government guidance for the scheme by seeking applications from businesses within each of the government’s four priority business sectors, viz:

        Small businesses in shared offices or other flexible workspaces. Examples could include units in industrial parks, science parks and incubators which do not have their own business rates assessment;

        Regular market traders with fixed building costs, such as rent, who do not have their own business rates assessment;

        Bed & Breakfasts which pay Council Tax instead of business rates and

        Charity properties in receipt of charitable business rates relief which would otherwise have been eligible for Small Business Rates Relief or Rural Rate Relief.

 

2.        That in accordance with the government’s guidance, the Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Business and Planning agreed that to be eligible, each business must meet the following criteria:

        Be a small or micro business, as defined in Section 33 Part 2 of the Small Business, Enterprise and Employment Act 2015 and the Companies Act 2006;

        Have relatively high ongoing fixed property-related costs;

        Be able to demonstrate that they have suffered a significant fall in income due to the COVID-19 crisis and

        Occupy property, or part of a property, with a rateable value or annual rent or annual mortgage payments below £51,000.

 

 

3.        That the Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Business and Planning agreed that businesses that qualify under the Council’s discretionary scheme will each be awarded a grant of £10,000, irrespective of whether they would have qualified for £10,000 or £25,000 under the main grant scheme if they had a unit of occupation within the Valuation List.

 

4.        That the Cabinet Member for Finance, Property and Regeneration and the Cabinet Member for Business and Planning agreed that a Cabinet panel, supported by officers, evaluates the applications received  against the requirements within the government’s guidance (Appendix A of the report), the criteria set out in 1. and 2. above, together with how each business benefits Westminster residents and the local community and noted that the panel is to subsequently make a recommendation to the Cabinet Member for Finance, Property and Regeneration for a formal determination.

 

Reasons for Decision 

1.        The proposed criteria matches the government’s stated priority objectives.

2.        The proposed criteria will support the largest cohort of businesses that have contacted the Council that do not qualify under the main grants scheme, with the exception of businesses excluded under the main grants scheme.


22/05/2020 - Council Tax, NNDR, Housing Benefit Overpayments and Former Client Rent Arrears - Irrecoverable Debt, Quarter 4, 2019/20 ref: 1198    Recommendations Approved

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 22/05/2020

Effective from: 02/06/2020

Decision:

1.               That the report be declared exempt from publication as, the business to be transacted involves the disclosure of information as prescribed by paragraph 1 of Part 1 of Schedule 12a of the Act relating to information relating to the financial or business affairs of any particular person (including the authority).

 

2.               That the Cabinet Member for Finance, Property and Regeneration gave to the writing off the irrecoverable debt as shown in paragraph 5.1 of the report.

 

3.               That the Cabinet Member for Finance, Property and Regeneration noted the amounts shown in paragraph 6.1 of the report as written-off under officer delegated authority.

 

Reasons for Decision 

The recommendation to write-off the amounts detailed in this report is proposed as all other avenues available to the Council for the recovery of these debts have been exhausted, including, where appropriate, the issue of distress proceedings.


22/05/2020 - Disposal of 24 homes in Hounslow to a new buyer ref: 1197    Recommendations Approved

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 22/05/2020

Effective from: 02/06/2020

Decision:

1.        That this report be exempt from disclosure by virtue of the Local Government Act 1972, Schedule 12A, Part 1, paragraph 3, in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2.              That the Cabinet Member for Finance, Property and Regeneration approved the disposal of 24 units in Hounslow to the specified organisation at the agreed disposal price as detailed in the report.

 

3.              That the Cabinet Member for Finance, Property and Regeneration delegated authority to the Director of Housing, in conjunction with the Director of Law, to agree the contract terms and to conclude the contract.

 

Reasons for Decision

Approval of the recommendations will enable the City Council to dispose of the 24 Housing Revenue Account owned units. The income received will be reinvested in replacement homes to be used for Social Housing.


18/05/2020 - Revision of the Council's National Non-Domestic Rates Discretionary Relief Guidelines in respect of the Local Discretionary Business Rate Revaluation Relief scheme for 2020/21 ref: 1196    Recommendations Approved

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 18/05/2020

Effective from: 18/05/2020

Decision:

That the Cabinet Member for Finance, Property and Regeneration approved the revised National Non-Domestic Rates Discretionary Relief guidelines as shown in Appendix A of the report.

Reason for Decision 

1.         The proposed guidelines at Appendix A of the report will, by providing criteria to be considered when making decisions, assist with robust and consistent decision-making.

 

2.         That delegated authority is given to the Director of Revenues and Benefits to amend the scheme entitlement percentage during the financial year if it appears that the not all of the government funding will be utilised by the scheme’s deadline (30 September 2021).


16/05/2020 - Expenditure from the Warwick, Tachbrook and Churchill Ward Budgets ref: 1195    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 16/05/2020

Effective from: 16/05/2020

Decision:

Summary of Decision

 

That the expenditure of £14,000 to commission the Pimlico Neighbourhood Forum be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

18 May 2020

Implementation Date:

18 May 2020

Reference:

 

CMfCS&D/10/2019/20

 

Wards affected: Churchill; Tachbrook; Warwick;

Lead officer: Janis Best


15/05/2020 - Financial Measures to respond to COVID-19 ref: 1194    Recommendations Approved

Cabinet Member appproval sought to take various financial measures in response to the COVID-19 pandemic.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 15/05/2020

Effective from: 23/05/2020

Decision:

That the Cabinet Member for Finance, Property and Regeneration approved:

1.1.The financial governance related to COVID-19 expenditure as per section 7 and the revised approval routes to ensure a co-ordinated consistent response to the operational needs that arise from the pandemic. 

1.2.The allocation of any COVID-19 government funding to be delegated to the Executive Director of Finance and Resources, in consultation with the Cabinet Member for Finance, Property and Regeneration.

1.3.The financial support measures for the Council’s commercial tenants as noted in paragraph 6.7 of the report and delegated authority to the Executive Director of Finance and Resources to extend this in line with the financial governance as noted in section 7.

1.4.The brokerage facility as part of the Westminster Connects platform, as per paragraphs 6.9 to 6.12 of the report.

1.5.The continuation of immediate payment terms, even as the Council enters BAU with the IBC.

1.6.The income and debt management policies and delegations of these policies during the current crisis as per section 8 of the report.

1.7.That Westminster City Council act as the lead borough for the London Strategic Coordination Group for the provision of additional mortuary space across London, incurring all initial expenditure on the instructions of the mortuaries planning group and subsequently recovering this from the other London boroughs as set out in section 9 of the report.

1.8.The types of relief (as outlined in section 10) the Council may offer to suppliers in line with the financial approval limits set out in section 7. 

Reasons for Decision

1.     COVID-19 is impacting everything the Council does and is having an adverse effect on the economy and the resident and business communities that the Council serves. The Leader, Cabinet, Executive Leadership Team and other council officers are responding to this crisis daily.

2.     In the current circumstances where the Council is functioning outside of business as usual it is important to have an agreed financial framework within which the Council operates. This report sets out how the financial framework can be adapted within the boundaries of the financial regulations and the scheme of delegation. This ensures financial decisions are linked to operational and strategic needs specific to the Council’s response to the crisis, with decisions being made at the appropriate level and by the appropriate individual or group.

3.     The recommendations as set out in section 2 of the report and the Council’s financial management of the situation as outlined in sections 6-8 are considered to be the most appropriate and efficient way to assist the aforementioned groups to respond to this international pandemic.


14/05/2020 - Central London Cycle Grid: Quietway from St John's Wood to Marylebone - Design and Implementation ref: 1193    Recommendations Approved

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 12/05/2020

Effective from: 22/05/2020

Decision:

Recommendations

1.     The Cabinet Member for Environment and Highwaysreaffirmed the City Council’s support for the Quietway St John’s Wood to Marylebone scheme, as part of the Central London Cycle Grid, and agreed to it being implemented.

 

2.     Approval was granted by the Cabinet Member for Environment and Highwaysto undertake design and implementation of the proposed Quietway St John’s Wood to Marylebone scheme, as part of the Central London Cycle Grid.

 

3.     The Cabinet Member for Environment and Highways gave delegated authority to the Executive Director for City Management and Communities to agree final scheme proposals and to enter into any necessary legal agreements with Transport for London, in consultation with the Cabinet Member for Environment and Highways.

 

4.     The Cabinet Member for Environment and Highwaysgave delegated authority to the Executive Director for City Management and Communities to make any requisite traffic regulation orders associated with the scheme.

 

5.     The Cabinet Member for Environment and Highways approved capital expenditure to the sum of £3,402,074to complete the scheme.

 

Reasons for Decision 

 

1.      The proposed scheme will contribute to the adopted November 2013 and subsequent updated November 2016 City of Westminster City Plan objectives. It is intended that this scheme will:

 

·         Provide legible and safer routes for cycle traffic.

·         Improve the public realm and pedestrian facilities.

·         Improve health. This will be achieved in part by encouraging more everyday journeys to be made by active transportation. Improvements to pedestrian facilities are also proposed as part of the scheme.

·         Encourage more people to cycle. This will be achieved by implementing a scheme suitable for all people who want to cycle in the area, particularly those wishing to avoid some of the busier, highly trafficked main roads.

·         Reduce CO2 emissions. This will be achieved in part by encouraging modal shift from private motor vehicles to bicycles.

·         Reduce overcrowding on public transport. This will be achieved in part by encouraging more journeys to be made by bicycle.

 

Wards affected: Abbey Road; Bryanston and Dorset Square; Church Street; Regent's Park;


06/05/2020 - Expenditure from the Warwick Ward Budget for Hanging Baskets ref: 1192    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 06/05/2020

Effective from: 06/05/2020

Decision:

Notice is hereby given that the Cabinet Member for Community Services and Digital has made the following executive decision on the above mentioned subject for the reason set out below.

 

 

Summary of Decision

 

That expenditure of £16,153.80 to commission Hanging Baskets be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

6 May 2020

Implementation Date:

6 May 2020

Reference:

 

CMfCS&D/9/2019/20

 

Wards affected: Warwick;

Lead officer: Janis Best


06/05/2020 - Expenditure from the Vincent Square Ward Budget for Hanging Baskets ref: 1191    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 06/05/2020

Effective from: 06/05/2020

Decision:

Notice is hereby given that the Cabinet Member for Community Services and Digital has made the following executive decision on the above mentioned subject for the reason set out below.

 

 

Summary of Decision

 

That expenditure of £10,627.50 to commission Hanging Baskets be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

6 May 2020

Implementation Date:

6 May 2020

Reference:

 

CMfCS&D/8/2019/20

 

Wards affected: Vincent Square;

Lead officer: Janis Best


06/05/2020 - Expenditure from the Little Venice Ward Budget for Hanging Baskets ref: 1190    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 06/05/2020

Effective from: 06/05/2020

Decision:

SUBJECT: 

Expenditure from the Little Venice Ward Budget for Hanging Baskets

 

 

Notice is hereby given thatthe Cabinet Member for Community Services and Digital has made the following executive decision on the above mentioned subject for the reason set out below.

 

 

Summary of Decision

 

That expenditure of £21,255 to commission Hanging Baskets be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

6 May 2020

Implementation Date:

6 May 2020

Reference:

 

CMfCS&D/7/2019/20

 

Wards affected: Little Venice;

Lead officer: Janis Best


06/05/2020 - Expenditure from the Abbey Ward Budget for Hanging Baskets ref: 1189    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 06/05/2020

Effective from: 06/05/2020

Decision:

Summary of Decision

 

That expenditure of £14,736.80 to commission Hanging Baskets be approved.

 

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

6 May 2020

Implementation Date:

6 May 2020

Reference:

 

CMfCS&D/6/2019/20

 

Wards affected: Abbey Road;

Lead officer: Janis Best


29/04/2020 - Rating Advisory Panel 10.03.2020: Determination of National Non-Domestic Rates Discretionary and Hardship Relief Applications ref: 1188    Recommendations Approved

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 29/04/2020

Effective from: 29/04/2020

Decision:

1.              That this report and appendices be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, Paragraph 3, as amended, in that it contains information relating to the financial or business affairs of an individual.

 

2.       That the Cabinet Member for Finance, Property and Regeneration approved the recommendations of the Rating Advisory Panel held on 10th March 2020 and determined the applications for National Non-Domestic Rates Discretionary and Hardship relief as set out in Appendix A of the report.

Reasons for Decision

 

The Rating Advisory Panel has set out the reasons for the recommendations in each case considered by the Panel in the recommendations in Appendix A of the report.

Wards affected: (All Wards);

Lead officer: Susan Bush


21/01/2020 - Westminster Community Infrastructure Levy (CIL) and pooled Section 106 contributions – Project Allocations (Q4) ref: 1187    Recommendations Approved (subject to call-in)

The report seeks to allocate CIL and s106 developer contributions to infrastructure projects to support growth in Westminster following receipt of monies from development.

Decision Maker: Cabinet CIL Committee

Decision published: 27/04/2020

Effective from: 29/01/2020

Decision:

The Cabinet CIL Committee:

 

1.       Approved the expenditure of £7.856m from Westminster’s City CIL Strategic Portion.

(i)              Burlington Gardens Public Realm

(ii)            Westbourne Terrace Bridge Road

(iii)           Westminster Schools Travel Plan Programme 2019-20

(iv)           Rochester Road/ Greycoat Place Junction Improvements

(v)            Oxford Street District: Ramillies Street Public Realm

(vi)           Sayers Croft: Loxwood Hall Refurbishment

(vii)         Community Water Fountains

(viii)        Paddington Recreation Ground Sports Facilities

(ix)           King Solomon Academy Accessibility Improvements

(x)            St Luke’s CE School Infrastructure Improvements

(xi)           Queen’s Park Primary School SEN Learning Space

(xii)         Harrow Road Community Business School

(xiii)        Living Pillar Trial

(xiv)       CCTV Libraries and Leisure

 

Reasons for Decision 

 

In order to ensure robust and effective expenditure and reporting in line with the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, CIL spending policy statement and its framework for resource allocation and management.

 

Wards affected: (All Wards);

Lead officer: Michael Clarkson


24/04/2020 - St James's Neighbourhood Forum Re-designation ref: 1186    Recommendations Approved

Decision Maker: Cabinet Member for Business and Planning

Decision published: 24/04/2020

Effective from: 24/04/2020

Decision:

That the St James’s Neighbourhood Forum be re-designated for a further period of 5 years and a formal designation notice be published under delegated authority by the Director of Policy and Projects.

 

Reasons for Decision 

 

The City Council is required to assess whether the purpose of the neighbourhood forum reflects (in general terms) the character of the area. The application submitted by the Forum for re-designation states that the Forum was established to promote and improve the economic and environmental wellbeing of the area. It also makes clear that the continued preparation of a neighbourhood plan is a priority for the Forum. The Forum has carried out significant initial work on the neighbourhood plan and will carry out consultation on a draft plan in the upcoming months. The main purpose for the existence of the St James’s Neighbourhood Forum is therefore stronger now than when it was initially designated.

 

Consultation on the re-designation of the St James’s Neighbourhood Forum highlighted support for the application and no objections or competing applications had been received.

 

Stuart Love,

Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON 

SW1E 6QP

 

Publication Date:

 

24 April 2020

Implementation Date:

 

24 April 2020

Reference:

 

CMfB&P/4/2019/20

 

Wards affected: St James's;

Lead officer: Ezra Wallace


23/04/2020 - Public consultation - Proposed borough-wide 20mph Limit ref: 1185    Recommendations Approved

Between 17 September 2019 and 10 December 2019 a public consultation of a proposed 20mph Limit across the City of Westminster Highway Network was undertaken. This report advises on the findings of the consultation and presents a recommendation for consideration and approval.

Decision Maker: Cabinet Member for Environment and Highways

Decision published: 23/04/2020

Effective from: 01/05/2020

Decision:

That the Cabinet Member for Environment and Highways agreed that the proposed borough-wide 20mph scheme be implemented on the basis of:

 

·       Final design and delivery on the street be subject to the ongoing changes to the City Council’s services as it manages the current COVID-19 crisis and when an agreed point in the future is reached where the delivery of new schemes can be re-activated again

·       The results of the recent public consultation that ended on 10 December 2019, where two thirds of the respondents supported the proposed scheme;

·       The supporting killed and serious injury casualty related collisions evidence which indicates that these have flatlined since 2015 and that many of these relate to collisions with ‘vulnerable’ pedestrians and cyclists, of which a borough-wide 20mph limit can greatly reduce the severity of such;

·       The supporting evidence of the 2017 trial of 39 20mph zones where demonstrable reductions in recorded speed were evident;

·       Government legislation that empowers the City Council to consider the implementation of a borough-wide 20mph limit across its Highway Network;

·       The proposed Communications Plan that is set out in section 9 and appendix 4 of this report which includes the additional items set out in paragraph 9.3, which in particular seeks approval for the placing of 20mph limit messaging on City Council contracted vehicles and the hiring of advertising space on the backs of selected London buses;

·       The proposed Highways Scheme of 20mph on-street signs that is set out in section 10 of this report; and

·       The proposed estimated £1,406,887 cost of implementing the combined Communications Plan and Highways Scheme programme in 2020/21, as set out in Section 11 of the report.

 

Reasons for Decision

 

1.              In 2018 there were three fatalities on Westminster’s combined highway network and a further 269 individuals were seriously injured. By reducing our Borough-wide speed limit from 30mph to 20mph will mean that a person is five times more likely to survive if it is in a collision with a motorised vehicle.             

 

2.        A 20mph Westminster speed limit will also encourage a calmer and more respectful street environment for all of us who live, work, study or visit our great city. The proposal will also seek to encourage more to walk and cycle which in turn will deliver wider health and wellbeing benefits across all age groups.

 

3.        66% of respondents to the recent public consultation of a borough-wide 20mph Limit were in support of the proposed scheme and a 20mph borough is also a key aim of our City for All ambition to develop a Greener and Cleaner Westminster.

Wards affected: (All Wards);


15/04/2020 - Westminster Community Infrastructure Levy (CIL) - Project Allocations (Q1) ref: 1184    Recommendations Approved

Decision Maker: Cabinet Member for Business and Planning

Decision published: 15/04/2020

Effective from: 23/04/2020

Decision:

The Cabinet Member for Business and Planning was asked to:

 

1.      Approve the allocation of £0.272m from Westminster’s Neighbourhood CIL Portion. This covered the provisional allocation of funding for the projects set out in Appendix C, as follows:

(i)          Bishop’s Bridge Public Realm Action Plan

(ii)         Norfolk Square Gardens Showcase Garden

(iii)       Star Street Green Space Improvements

(iv)       Edgware Road Insights Study

(v)        Central Island Improvements for Elgin Avenue

(vi)       Charing Cross Road Area Public Realm

 

2.      Note the recommendations on further project proposals for Westminster’s Neighbourhood CIL Portion, as submitted by local communities.

Reasons for Decision 

 

In order to ensure robust and effective expenditure and reporting in line with the Community Infrastructure Levy Regulations 2010 (as amended) and in accordance with the council’s strategic priorities, CIL spending policy statement and its framework for resource allocation and management.

 

Lead officer: Ezra Wallace


09/04/2020 - Minor amendment to the Council's Council Tax Support Scheme for 2020/21 due to the Government's Covid-19 response regarding Working Tax Credits ref: 1183    Recommendations Approved

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 09/04/2020

Effective from: 09/04/2020

Decision:

That the Cabinet Member for Finance, Property and Regeneration gave approval to increase the disregard that is applied to earnings by £20 per week within the Council’s Council Tax Support scheme.

 

Reason for Decision 

The recommendation aligns with the principles of City for All and ensures that the government’s recent increase in working tax credit, announced as part of the Covid-19 response, is not clawed back from the borough’s claimants via the Council’s Council Tax Support calculation.


31/03/2020 - Minor amendment to the Council's Council Tax Support Scheme for 2020/21 ref: 1181    For Determination

Cabinet Member approval sought for a minor amendment to be made to the Council Tax Support Scheme.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 31/03/2020

Effective from: 31/03/2020

Decision:

That the Cabinet Member for Finance, Properrty and Regeneration approved the removal of the “two child limit” from the Council’s Council Tax Support scheme with effect from 1 April 2020.

Reason for Decision 

The recommendation aligns with the principles of the Council’s City for All and the estimated cost is not considered significant.


31/03/2020 - Delivery of residential care services from Carlton Dene and Westmead ref: 1180    Recommendations Approved

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 31/03/2020

Effective from: 31/03/2020

Decision:

1.        That this report be exempt from publication under paragraph 3 of Schedule 12A of the Local Government Act 1972 as it contains information relating to the financial or business affairs of a particular person (including the authority holding that information)

 

2.              That the Cabinet Member for Finance, Property and Regeneration approved the granting of new leases to the organisation as detailed in the report for a term in line with the terms and length of the services contract awarded to the organisation already and to be co-terminous with the service contract in existence.

 

Reasons for Decision 

The fundamental reason for granting leases is to ensure and secure immediate continuity of essential services to vulnerable residents currently living within Carlton Dene and Westmead or in need of the services at these homes.


30/03/2020 - Expenditure from the Ward Budgets for Harrow Road, Westbourne and Maida Vale ref: 1179    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 30/03/2020

Effective from: 30/03/2020

Decision:

That expenditure of £20,587.07 for North Paddington Food Bank in respect of the Covid-19 Food Aid Response be approved.

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

30 March 2020

Implementation Date:

30 March 2020

Reference:

 

CMfCS&D/3/2019/20

 

Wards affected: Harrow Road; Maida Vale; Westbourne;

Lead officer: Janis Best


30/03/2020 - Expenditure from the Ward Budgets for Churchill, Church Street, Harrow Road, Maida Vale, Queen's Park and Westbourne ref: 1178    Recommendations Approved

Decision Maker: Cabinet Member for Community Services and Digital

Decision published: 30/03/2020

Effective from: 30/03/2020

Decision:

That expenditure of £20,000 to commission The Z2K Advice Clinic be approved.

 

Reason for Decision

 

The proposal in this report will support the Council’s wider equalities and diversity agenda by focusing on addressing local issues with enhanced local engagement. 

 

Stuart Love, Chief Executive,

Westminster City Hall,

64 Victoria Street

LONDON SW1E 6QP

 

Publication Date:

30 March 2020

Implementation Date:

30 March 2020

Reference:

 

CMfCS&D/5/2019/20

 

Wards affected: Church Street; Churchill; Harrow Road; Maida Vale; Queen's Park; Westbourne;

Lead officer: Janis Best


26/03/2020 - Contract Award of a Supported Housing Service for Adults - Transitional and Housing Led Units ref: 1177    Recommendations Approved

Cabinet Member approval sought for contract award.

Decision Maker: Cabinet Member for Housing Services

Decision published: 26/03/2020

Effective from: 03/04/2020

Decision:

1.        That this report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2.        That the Cabinet Member for Housing Services approved the decision to award the contract to the preferred bidder as part of a competitive tender process for the period from 1st July 2020 to 30th June 2024 for a total amount as set out in the report, with an optional one year extension.

  

3.        That the Cabinet Member for Housing Services delegated authority to the Director of Housing to consider/approve taking up the option of the one year extension, as allowed for within the contract conditions.

 

Reasons for Decision 

Regulation 72 (1) of the Public Contract Regulations 2015 require that for any variation clauses to be lawful they must be couched in ‘clear, precise and unequivocal’ terms, that state the scope and nature of possible modifications. This contract must be put onto a compliant contractual footing with clear start/expiry dates and provisions to extend that do not continue indefinitely.

 


26/03/2020 - Contract Extensions and Direct Awards for Rough Sleeping Services ref: 1175    For Determination

Cabinet Member approval sought.

Decision Maker: Cabinet Member for Public Protection and Licensing

Decision published: 26/03/2020

Effective from: 03/04/2020

Decision:

2.       Recommendations

2.1       The report was exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

2.2       The Cabinet Member for Public Protection & Licensing approved a waiver of the Procurement Code to permit the direct award of the services for the initial contract period 1st April 2020 to 31st March 2022; with provision to extend on a 1 year plus 1 year basis; with each year of the contract having  a break clause to terminate the contract of three months.

 

2.3       The Cabinet Member for Public Protection & Licensing noted that the funding for the contracts will be from existing general fund budgets and external grant funding.  It was noted that only the first year of funding has been confirmed by preferred bidder and should additional funding not be available in year 2 the Council shall look to terminate the contract. 

 

2.4       The Cabinet Member for Public Protection & Licensing noted that the extension to the contracts will depend upon the availability and continuation of the RSI funding from Central Government.

 

2.5       The Cabinet Member for Public Protection & Licensing delegated authority to the Executive Director of City Management & Communities to consider/approve taking up the options to extend of 1 year plus 1 year on each contract in Appendix 1.

 

3.        Reasons for Decision 

3.1.         Regulation 72 (1) of the Public Contract Regulations 2015 require that for any variation clauses to be lawful they must be couched in ‘clear, precise and unequivocal’ terms, that state the scope and nature of possible modifications. The ‘review clauses’ in many of the existing contracts that enable the contracts to be rolled on without limit would therefore not be considered lawful. The contracts must be put onto a compliant contractual footing with clear start/expiry dates and provisions to extend that do not continue indefinitely.

3.2.         The current ‘expiry date’ for these services are 31st March 2020 and further extensions to the contracts are therefore sought to maintain continuity of service in order to meet the requirements of grant funding set out by the preferred bidder.

3.3.         At present, all the contracts are closely monitored and, as recorded in capitalesourcing, are considered to meet the Contract Managers’ expectations.

 


25/03/2020 - Contract Award for Temporary Agency Workers ref: 1173    Recommendations Approved

Approval from the Leader of the Council sought for the contract award for temporary agency workers.

Decision Maker: Cabinet Member for Finance, Property and Regeneration

Decision published: 25/03/2020

Effective from: 02/04/2020

Decision:

1.        That this report be exempt from disclosure by virtue of the Local Government Act 1972 Schedule 12A, Part 1, paragraph 3 (as amended), in that it contains information relating to the financial or business affairs of any person (including the authority holding that information).

2.        That the Cabinet Member for Finance, Property and Regeneration approved the direct award of a new contract to the preferred bidder on the YPO2 Framework (Option 3) with a call off for two years with an option to renew up to a further two years

 

Reasons for Decision

 

The rationale for this decision is that this ensures continuity of services and is the lowest risk option.